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  Consent-General Government   #   14.    
Board of Supervisors General Services  
Meeting Date: 02/25/2020  
Brief Title:    Amendment to Raney Planning and Management Contract for Knights Landing Boat Launch Improvement Project
From: Kevin Yarris, Director, General Servies
Staff Contact: Jeff Anderson, Sr. Parks Planner, General Services, x5038

Subject
Approve second amendment to Agreement No. 17-55 with Raney Planning and Management, increasing total compensation by $51,460 to a total contract amount not to exceed $174,624, and extending the term through December 31, 2020, for environmental and permitting services for the Knights Landing Boat Launch Improvement Project. (No general fund impact) (Yarris/Anderson)
Recommended Action
  1. Approve second amendment to Agreement No. 17-55 with Raney Planning and Management, increasing total compensation by $51,460 to a total contract amount not to exceed $174,624; and
     
  2. Extend term of contract through December 31, 2020.
Strategic Plan Goal(s)
Robust Economy
  • Increase the public benefit and operational potential of county assets.
Reason for Recommended Action/Background
Approval of the proposed second amendment is necessary to complete biological surveys and construction monitoring for the project. Raney Planning and Management's sub-consultant, Live Oak Associates, has been responsible for the extensive permitting efforts required for the Knights Landing Boat Launch Improvement Project. In their original contract proposal in 2017, Raney Planning and Management estimated the cost for Live Oak Associates to complete pre-construction biological surveys and construction monitoring at $26,900, which included an assumption of 20 days of construction monitoring. However, the requirements and conditions set forth by the state and federal permitting agencies require much more extensive surveys and monitoring for the protection of sensitive species, such as giant garter snake, western pond turtle, special status fish species, and nesting birds than originally anticipated.

The permit requirements and conditions require that a biologist monitor the site every day that work is being performed in the aquatic environment of Sycamore Slough, or in-water. Due to permitting requirements, the County is allowed to conduct in-water work from August 1 to October 15. Therefore, it is required to have a biologist on site each morning during that period, which equals 54 week days. The contractor for this project does not anticipate the need to work on weekends; however, staff has recommended that Raney include eleven weekend days in their amendment proposal in case some weekend work days are required. If weekend work is not required, the total compensation provided under this amendment would not exceed $42,290.

Additionally, the contract term is proposed to be extended through December 31, 2020 to allow for uninterrupted services and final reports following the anticipated completion date of November 1, 2020.
 
The additional cost proposed in this second amendment to Agreement No. 17-55 is within the total project budget amount approved the the Board of Supervisors on January 14, 2020. No additional funding is being requested at this time.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this amendment as to form.
Competitive Bid Process
In March 2017, a Request for Qualifications (RFQ) was solicited for coordination of environmental and permitting work required to be completed prior to construction activities on this project. Seven submissions were received for completion of this work and were reviewed and scored by GSD staff, with Raney Planning and Management, Inc., securing the contract. Agreement No. 17-55 was approved by the Board of Supervisors on April 25, 2017.

Fiscal Information
No Fiscal Impact
Fiscal Impact of this Expenditure
Total cost of recommended action $51,460
Amount budgeted for expenditure $51,460
Additional expenditure authority needed $0
One-time commitment     Yes
Source of Funds for this Expenditure
Project Budget $51,460
Further explanation as needed
Funding for this project has been secured through WCB grant funding and previously approved County matching funds. No additional county funding is being requested at this time.
Attachments
Att. A. Amendment No. 2
Att. B. Raney Amendment Proposal

Form Review
Inbox Reviewed By Date
Kevin Yarris Kevin Yarris 02/14/2020 02:03 PM
Financial Services Laura Liddicoet 02/14/2020 02:50 PM
County Counsel Phil Pogledich 02/18/2020 02:16 PM
Alexander Tengolics Alexander Tengolics 02/18/2020 02:27 PM
Form Started By: Jeff Anderson Started On: 02/07/2020 01:51 PM
Final Approval Date: 02/18/2020
Level double AA conformance,
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