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  Regular-General Government   #   30.    
Board of Supervisors County Administrator  
Meeting Date: 02/25/2020  
Brief Title:    Approve SB 863 Leinberger Replacement Project Budget and Design
From: Mindi Nunes, Assistant County Administrator, County Administrator's Office
Staff Contact: Mark Bryan, Financial Systems Manager, County Administrator's Office, x4590

Approve the SB 863 Leinberger Replacement project budget of $34,278,550; approve project plans and specifications and authorize staff to issue the construction bid. (No general fund impact) (Nunes/Bryan)
Recommended Action
  1. Approve SB 863 Leinberger Replacement project budget of $34,278,550 contingent on final approval from the State Department of Finance for grant proceeds in the amount of $30,500,000;
  2. Approve the Plans and Specifications for the Leinberger Replacement Project; and
  3. Authorize staff to issue the construction bid.
Strategic Plan Goal(s)
Safe Communities
  • Reduce criminal activity and recidivism
Reason for Recommended Action/Background
The Yolo County SB 863 Leinberger Replacement Project is funded by a grant from the Board of State and Community Corrections (BSCC). The County received SB 863 Adult Local Criminal Justice Facilities Financing Program funds in the amount of $30,500,000 from BSCC. The total project budget of $34,278,550 also includes a cash match of $3,577,350 and an in-kind match of $201,200. CIP Bond Proceeds provide the funds for the cash match.  The specifics of the funding for this project are outlined in the attached Budget Summary Table (Attachment A).
The project is in the concluding stages of State approval and is currently in final review with the Department of Finance (DOF), who also has delegated approval authority from the State Public Works Board (SPWB) to authorize the County to proceed to construction bids. The project has already received approval from the State Fire Marshall and BSCC.  The County conducted a Request for Qualifications to pre-qualify General Contractors in preparation for the construction bid—four construction companies were pre-qualified through this process.
The project will design and construct a new stand-alone facility by demolishing the existing Leinberger facility and constructing a new two-level facility that provides housing, housing support, central control, public lobby, and staff/support area. The housing area will provide 150 beds as well as dayrooms, outdoor recreational space, and support space. Housing support will consist of multiple program rooms, interview space, sally port, and medical clinic spaces. Central control and public lobby area will also include non-contact in-person visitation. The staff/support area will include administration, staff locker rooms, break room, and storage rooms. The project also includes, but is not limited to, utilities, electrical, plumbing, mechanical, heating, ventilation and air conditioning, communications, fencing, security and fire protection systems, as well as landscaping and pavement for building access and outdoor functions. The overall site plan, enlarged site plan, floor plans, elevations, and exterior rendering are included in the attached design drawings (Attachment B). The schematic design narrative is provided in Attachment C.
Approval of the project budget and design will allow the County to proceed to bid pending final approval from the State.
Staff recommends approval of the total project budget of $34,278,550, approval of the project design, and authorization to issue the construction bid once final project approval is received from the State.
Collaborations (including Board advisory groups and external partner agencies)
The County Administrator’s Office collaborated with the Yolo County Sheriff's Office, County Counsel, County Department of Finance, California Board of State and Community Corrections (BSCC), California State Public Works Board, California Department of Finance (DOF), and the State Fire Marshall’s Office.

Fiscal Information
No Fiscal Impact
Fiscal Impact of this Expenditure
Total cost of recommended action
Amount budgeted for expenditure
Additional expenditure authority needed $0
On-going commitment (annual cost)
Source of Funds for this Expenditure
General Fund $0
Further explanation as needed
The 2019-20 Adopted Budget included $33,000,000 for project costs. Remaining amounts will be included in the 2020-21 Budget.
Att. A. Budget Summary Table
Att. B. Design Drawings
Att. C. Schematic Design Narrative

Form Review
Inbox Reviewed By Date
Mindi Nunes Mindi Nunes 02/17/2020 06:01 AM
Patrick Blacklock Patrick Blacklock 02/18/2020 09:43 AM
Phil Pogledich Phil Pogledich 02/18/2020 02:25 PM
Financial Services Chad Rinde 02/18/2020 09:46 PM
Elisa Sabatini Elisa Sabatini 02/19/2020 09:44 AM
Form Started By: Mark Bryan Started On: 01/27/2020 03:19 PM
Final Approval Date: 02/19/2020
Level double AA conformance,
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