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  Consent-General Government   #   14.    
Board of Supervisors General Services  
Meeting Date: 11/17/2020  
Brief Title:    Grasslands Regional Park Vernal Pool Habitat Project
From: Kevin Yarris, Director, General Services Department
Staff Contact: Jeff Anderson, Sr. Parks Planner, General Services Department, x5038

Subject
Approve total project budget of $130,480 for Grasslands Regional Park Vernal Pool Habitat Project and adopt a budget resolution adjusting the General Services Department, Parks Division 2020-21 budget by $35,000. (No general fund impact) (4/5 vote required) (Yarris)
Recommended Action
  1. Approve total project budget of $130,480 for Grasslands Regional Park Vernal Pool Habitat Project; and
     
  2. Adopt a budget resolution adjusting the General Services Department, Parks Division 2020-21 budget by $35,000.
Strategic Plan Goal(s)
Sustainable Environment
Robust Economy
Reason for Recommended Action/Background
In October 2018, the Parks Division submitted a grant application on behalf of the Yolo Basin Foundation (YBF) to the State of California Habitat Conservation Fund (HCF) for wildlife area activities at Grasslands Regional Park requesting $65,200 with a $65,280 match component (1:1 match). The Parks Division applied on behalf of the YBF due to the requirement that only cities and counties were allowed to apply for the grant. HCF notified the Parks Division in July 2019 that the grant was awarded in its entirety, and the contract formalizing the award was executed in November 2019.

YBF will develop vernal pool curriculum and train docents to lead educational programs and tours targeted to area school children, as well as the general public, at Grasslands Regional Park. The educational programming and tours will occur over the next three years. In response to the COVID-19 pandemic, the granting agency has allowed the Yolo Basin Foundation to provide virtual tours and video lessons in the likely event that schools are not participating in field trip activities. Virtual programming will also be developed for the general public. In-person, socially distant tours with limited number of participants may commence in Spring 2021 if allowed by state and county public health guidelines.  

Parks Division staff will assist with public outreach and marketing of the program, and will facilitate payment of invoices and processing of reimbursement requests. This grant implements recommendations in the 2016 Parks Sustainability Study to work with community partners to provide guided tours and educational programming. Additionally, the successful implementation of this grant ties in with marketing efforts currently underway by the Parks Division to raise awareness of the opportunities available at County Parks and to increase visitors.

Approximately 95% the $65,280 match component ($62,280) will be provided by YBF in the form of budget appropriation and volunteer docent staff hours. Approximately 5% of the match ($3,000) will be provided by the Parks Division operating budget in the form of staff time spent managing the grant payments and assisting with public outreach.
 
Expenditures  
Pre-Activity: Curriculum Development/Docent Training $41,660
Program Delivery: Field Trips/Tours $76,220
Project Management $12,600
Total Expenditures $130,480
Project Revenues                                                          
HCF Grant Funding $65,200
YBF Match $62,280
County In-Kind Staff Time $3,000
Total Project Revenue $130,480
  
Expenditure Obligation by Fiscal Year        
  FY 20-21 FY 21-22 FY 22-23     Total
Yolo Basin Foundation $ 34,000 $ 46,740 $ 46,740 $ 127,480
Yolo County In-Kind (Staff Expense) $ 1,000 $ 1,000 $ 1,000 $ 3,000
TOTAL $ 35,000 $ 47,740 $ 47,740 $ 130,480
Collaborations (including Board advisory groups and external partner agencies)
Yolo Basin Foundation; Parks, Recreation, and Wildlife Advisory Committee.
Competitive Bid Process
Public bid process not required- no outside services.

Fiscal Information
Fiscal impact (see budgetary detail below)
Fiscal Impact of this Expenditure
Total cost of recommended action $35,000
Amount budgeted for expenditure $0
Additional expenditure authority needed $35,000
On-going commitment (annual cost) $15,000
Source of Funds for this Expenditure
Parks Operating $35,000
Further explanation as needed
As the overseeing agency on this grant project, the county will be incurring all cash expenses on behalf of the Yolo Basin Foundation. Reimbursement for these expenses will occur on a bi-annual basis, ensuring that the county has a net zero annual expense for work related to this grant project. The year-one expense for this project is anticipated to be $35,000, which will be fully reimbursed by the grant. The on-going annual expense for the grant is anticipated to be $15,000 through the life of the project (through June 30, 2023), which will be fully reimbursed by the grant. The only cost the Parks Division anticipates to the county is a small amount of staff time to facilitate payment of invoices and processing of reimbursement requests.
Attachments
Att. A. Budget Resolution

Form Review
Inbox Reviewed By Date
Kevin Yarris Kevin Yarris 11/09/2020 08:21 AM
Financial Services Melissa Patterson 11/10/2020 10:18 AM
County Counsel Phil Pogledich 11/10/2020 03:16 PM
Alexander Tengolics Alexander Tengolics 11/10/2020 03:56 PM
Form Started By: Jeff Anderson Started On: 03/09/2020 11:17 AM
Final Approval Date: 11/10/2020
Level double AA conformance,
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