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Submitted By  Meeting Date:Type   _Title___________________________________________  _Department________________  _Submitted For________________
Karen Wood 11/17/2020:BOS  Equipment List Revision to Add Vehicle  Health & Human Services
  Authorize amendment of the 2020-21 Equipment List to add one vehicle for Yolo County Health and Human Services Agency to provide mobile medical/dental services to target populations in the County. (No general fund impact) (Larsen)
  Authorize amendment of the fiscal year 2020-21 Equipment List to add one vehicle for Yolo County Health and Human Services Agency (“HHSA”) to provide mobile medical/dental services to target populations in the County.
 
Thriving Residents
  The Fiscal Year 2019-20 Equipment List as amended during the Board of Supervisor meeting on January 14, 2020 included a mobile medical/dental van for the Yolo County Health and Human Services Agency (“HHSA”) with a total estimated cost of $592,156.  The anticipated purchase of this vehicle was subsequently delayed while specifications were being determined, along with the severe disruption of vehicle manufacturing and availability due to the start of the COVID-19 pandemic.  Expense authority for HHSA in the amount of $592,156 for purchase of the mobile medical/dental van was included in the adopted Fiscal Year 2020-21 budget.

HHSA is requesting authorization to use the approved vehicle funds to purchase the previously approved mobile medical/dental van as well as a second, smaller van.  The second van will be equipped appropriately to reach homeless and other clients who are often in remote locations and areas that are more difficult to access, including locations without paved roads.  This authorization will also amend the Fiscal Year 2020-21 Equipment List to reflect the purchase of two vehicles instead of one with the previously approved costs of $592,156.  This action will not result in any changes to the adopted budget for Fiscal Year 2020-21 itself. 

The specific breakdown of the costs for the two vans is as follows:
Item # Dept Fund-BU Account Details Rev. Source Qty. Unit Cost Total Cost
1 HHSA 0401-40-4101 503071 Mobile Medical/Dental Suite Van State 1 $552,156 $552,156
2 HHSA 0401-40-4101 503071 AWD Cargo Van State 1 $40,000 $40,000
Total $592,156
  Department of Community Services
Fleet Services
Department of Financial Services
  Not applicable.
Karen Wood 11/17/2020:BOS  Medi-Cal Navigators Agreement – Amendment 1  Health & Human Services
  Approve and authorize the Chair to sign the first amendment to Yolo County Agreement No. 20-24 with the California Department of Health Care Services to decrease funding by $541,300 for a new maximum amount of $526,400 to provide services under the Medi-Cal Navigator Program for the period of March 5, 2020 through December 31, 2021, and to revise work plan activities accordingly. (No general fund impact) (Larsen)
  Approve and authorize the Chair to sign the first amendment to Yolo County Agreement No. 20-24 with the California Department of Health Care Services to decrease funding by $541,300 for a new maximum amount of $526,400 to provide services under the Medi-Cal Navigator Program for the period of March 5, 2020 through December 31, 2021, and to revise work plan activities accordingly.
 
Thriving Residents
  In a Yolo County Board of Supervisors’ meeting on February 25, 2020, the Board approved Agreement No. 20-24 (“Agreement”) with the CA Department of Health Care Services (“DHCS”) for funding in the amount of $1,067,700.  The funding associated with this Agreement was expected to allow HHSA to maintain and grow the Medi-Cal caseload from target populations in Yolo County, provide enhanced services to Yolo County Medi-Cal recipients, cover administrative overhead costs, and supplement the hiring and subcontracting of 1-2 full-time Yolo County Navigator staff persons.
 
In May 2020, Yolo County HHSA received Bulletin 2020-004 from DHCS dated May 18, 2020.  This Bulletin directed all Health Navigator Project (“Project”) participants to suspend or not engage in any new activities under the Agreement, effective May 31, 2020, as a result of an unprecedented shortfall in its FY2020-21 budget due to the impact of the COVID-19 pandemic.  Consequently, HHSA halted activities associated with this funding.
 
Subsequently, HHSA received a further notice indicating that the Project could resume with revisions to the work plan and budget.  HHSA accordingly submitted a budget and work plan to DHCS, revised for a funding level of $526,400.  In October 2020, DHCS provided the attached Amendment reflecting those revisions.
 
Staff requests approval of this Amendment to continue this Project at the revised level of funding.
  County Counsel has approved this Amendment as to form.
  Not required for revenue agreements.
Karen Wood 11/03/2020:BOS  Emergency Solutions Grants COVID-19 Funding - Round 2  Health & Human Services
  Adopt a resolution authorizing the Yolo County Health and Human Services Agency to apply for and receive Round 2 funding from the California Department of Housing and Community Development under the Coronavirus Aid, Relief, and Economic Security Act through the Emergency Solutions Grants program to a maximum amount of $5,263,815 for the Davis, Woodland/Yolo County Continuum of Care for the period of January 21, 2020 through September 30, 2022, to prevent, prepare for, and respond to the COVID-19 pandemic. (No general fund impact) (Larsen)
 
  1. Adopt a resolution authorizing the Yolo County Health and Human Services Agency to apply for and receive Round 2 funding allocation from the California Department of Housing and Community Development under the Coronavirus Aid, Relief, and Economic Security Act through the Emergency Solutions Grants (“ESG-CV2”) program to a maximum amount of $5,263,815 for the Davis, Woodland/Yolo County Continuum of Care for the period of January 21, 2020 through September 30, 2022 to prevent, prepare for, and respond to the COVID-19 pandemic among individuals and families who are homeless or receiving homeless assistance and to support additional homeless assistance and homeless prevention activities to mitigate the impacts created by coronavirus;
     
  2. Authorize the Chair of the Yolo County Board of Supervisors, or designees, to act on behalf of the Davis, Woodland/Yolo County Continuum of Care in connection with the ESG-CV2 funding allocation (“Award”) and to enter into, execute, and deliver any and all documents required or deemed necessary or appropriate to be awarded Program funding, and any and all supplements and amendments thereto, to an Award maximum of $5,263,815; and
     
  3. Authorize the Director of HHSA, or designees, to prepare and sign any fiscal and program reports required under this Award.
 
Thriving Residents
  On March 27, 2020, in response to the COVID-19 pandemic, the US Congress passed the Coronavirus Aid, Relief, and Economic Security (“CARES”) Act for states to prevent, prepare for, or respond to COVID-19.  In July 2020, the California Department of Housing and Community Development (“DHCD”) issued a Notice of Funding Availability (“NOFA”) for a first round of funding under the CARES Act through the Emergency Solutions Grants (“ESG”) Program (“Program”), which were referred to as ESG-CV funds, subsequently revised to ESG-CV1.  In October 2020, DHCD issued another NOFA for Round 2 of ESG-CV funding identified as ESG-CV2 funds.  

The NOFA for ESG-CV2 indicated an anticipated total Round 2 allocation amount of $4,763,815 for the Davis, Woodland/Yolo County Continuum of Care (“CoC”) for the period of January 21, 2020 through September 30, 2022.  DHCD recommended that the County seek approval for an ESG-CV2 allocation amount of at least $500,000 more than that identified in the NOFA.  In keeping with this guidance, County is seeking approval to apply for, and accept if approved by DHCD, ESG-CV2 funding to a maximum amount of $5,263,815 to allow for a potential increase in the initial Round 2 allocation, as well as subsequent amendments or supplemental allocations to the ESG-CV2 funding. 

The ESG-CV2 funds are awarded to eligible service providers for eligible activities in approved Continuum of Care (“CoC”) Services Areas in support of COVID-19 response activities.  The NOFA provides funding for the following objectives: 
  • Prevent, prepare for, and respond to coronavirus among individuals and families who are experiencing homelessness or receiving homeless assistance.
  • Support additional homeless assistance and homeless prevention activities to mitigate the impacts created by coronavirus
Eligible activities under ESG-CV2 funding include engaging individuals and families experiencing homelessness; improving the quality of emergency shelters for individuals and families experiencing homelessness by helping to operate these shelters, and providing essential services to shelter residents; rapidly re-housing individuals and families experiencing homelessness; and preventing families and individuals from becoming homeless.  

Staff recommends acceptance of the ESG-CV2 funding under the CARES Act for ongoing COVID-19 prevention, preparation, and response.
  County Counsel has approved the attached Board Resolution as to form.
Davis, Woodland/Yolo County Continuum of Care
  Not required for revenue agreements.
Karen Wood 11/03/2020:BOS  Transitional Housing Program Allocation – Round 2   Health & Human Services
  Adopt resolution authorizing the Yolo County Health and Human Services Agency to participate in and receive Transitional Housing Program – Round 2 funds from the California Department of Housing and Community Development to provide housing services and activities to target populations in the community. (No general fund impact) (Larsen)
 
  1. Adopt resolution authorizing the Yolo County Health and Human Services Agency to participate in and receive Transitional Housing Program (“THP”) Round 2 funds from the California Department of Housing and Community Development (“HCD”) to provide housing services and activities to target populations in the community; and
     
  2. Authorize the County Procurement Manager, or designee, to act on behalf of County in connection with the THP Round 2 allocation, currently $37,600, to a maximum of $60,000, for Fiscal Years 2021-23, and any and all amendments thereto.
 
Thriving Residents
  In February 2020, the Department of Housing and Community Development (“HCD”) issued allocation acceptance forms for Round 1 of funding under the Transitional Housing Program (“THP”).  Subsequently, in July 2020, HCD issued allocation acceptance forms for additional funding under Round 2 for the Transitional Housing Program.  As part of this process, HCD requires that County submit an application for Round 2 funding in the form of an Allocation Acceptance form, accompanied by a Board Resolution authorizing the County to apply for and accept this funding, as well as designating the signatory for the associated allocation award.
 
The purpose of the Transitional Housing Program is to provide housing services to target populations in the community as follows:
 
Funding under this program may be used to identify and assist with housing services for young adults from 18 to 25 years of age in the community to secure and maintain housing (with priority given to those in the state’s foster care or probation system); improve coordination of services and linkages to community resources within the child welfare system and the Homeless Continuum of Care; and provide engagement in outreach and targeting to serve those with the most severe needs.  Based on each county’s percentage of total statewide number of young adults aged 18-25 years in foster care, County is eligible to receive an allocation of approximately $37,600 for Fiscal Years 2021-23.
  County Counsel has approved this resolution as to form.
  Not required for revenue agreements.
Tom Haynes 11/17/2020:BOS  CARES Act Expenditure Plan Update  Financial Services
  Receive update on the CARES Act Expenditure Plan for Yolo County, authorize the County Administrator to execute CARES Act Subrecipient Agreements with the cities of Davis and Woodland for business support programs and activities, and authorize the County Administrator to modify the Subrecipient Agreement with West Sacramento to increase the funding amount for homeless activities. (No general fund impact) (Rinde/Haynes)
 
  1. Receive update on the CARES Act Expenditure Plan for Yolo County;
     
  2. Authorize the County Administrator to execute CARES Act Subrecipient Agreements with the cities of Davis and Woodland for business support programs and activities; and
     
  3. Authorize the County Administrator to modify the Subrecipient Agreement with the City of West Sacramento, approved on October 21, to increase the funding amount for homeless activities. 
 
Thriving Residents
Safe Communities
Robust Economy
  Since the CARES expenditure plan was last presented to the Board on October 6, progress has continued to be made on the various projects within the plan, and a number of substantive changes have been made.  This report provides an update on the status of the expenditure plan, and outlines a number of recommended strategies for closing out the plan by the December 30 required deadline.
 
Project Updates
 
The following provides a brief update on a few of the notable CARES projects:
  • Tenant-Based Rental Assistance (TBRA) – The TBRA program was formally launched on October 16, and a CARES subrecipient agreement with Yolo County Housing was approved by the Board on October 20. As of November 5, a total of 261 applications have been received. The County has already distributed funding to Yolo County Housing so they may quickly disburse funds to recipients once the application evaluation process concludes.
  • Homeless Funding – On October 20 the Board approved subrecipient agreements with Davis, West Sacramento and Woodland to provide $500,000 each to support projects and activities that provide permanent supportive housing or increase capacity for homeless sheltering and supportive services.  The cities are working to obtain approval from their respective city councils, and all agreements are expected to be finalized shortly.  
  • Small Business Grant Program – In total, the County received 220 applications from local businesses requesting approximately $1.1 million in grant funding. However, a number of applicants were not able to provide required documentation or requested funding in excess of what they were eligible for. As a result, just $616,147 in grant funding was awarded. The Department of Financial Services issued checks to awarded applicants on October 30, 2020.    
New Projects Added
 
In recognition of ongoing community needs resulting from COVID-19, the following items have been added to the CARES expenditure plan:
 
  • Business Support – $700,000 has been added to the CARES plan to address additional business support needs, with an emphasis on projects and activities that allow businesses to adapt to outdoor operations. As discussed above, funding requests made as part of the Small Business Grant program exceed the amounts awarded by approximately $500,000. To address this unmet need, $500,000 in additional support will be allocated to the Cities of Davis, West Sacramento and Woodland. An additional $200,000 in being provided to the City of Winters, in recognition that they did not receive any funding to support homeless activities due to their local needs differing from other cities. Following initial discussions with each city, West Sacramento requested that they be allowed to use any additional funding allotment to further support motel purchases as part of Project Homekey. As such, staff recommend that the Board authorize the County Administrator to modify the Subrecipient Agreement with West Sacramento approved on October 21 to increase the funding amount for homeless activities. Staff further recommend that the Board authorize the County Administrator to execute new agreements with the cities of Davis and Woodland for business support programs in order to provide each city the flexibility in determining the best means of supporting businesses within their community, and their ability to expend funds quickly and effectively on these needs before December 30. Due to the dollar amount, the Subrecipient Agreement with the City of Winters has already been finalized, but is included as Attachment B for reference. 
  • Dine at Home Yolo – $108,000 has been added to the CARES plan to address additional food security needs. Under the Dine at Home Yolo program, the County entered into a Subrecipient Agreement with the Agency on Aging Area 4 (AAA4) to provide daily meals for up to 70 eligible senior Yolo County residents for up to 10 weeks. AAA4 will be partnering with local restaurants to prepare and deliver the daily meals. This program addresses a gap in food security needs resulting from an extensive wait list for Meals on Wheels.
  • Health & Humans Services Agency Requests – $84,000 has been added to the CARES plan to address a number of requests from HHSA, including $36,000 for Winter food distribution access improvements that was discussed as part of the CARES update on October 6. An additional $14,000 is being allocated to provide walk-up access at the Davis and Winters service centers. Walk-up access is already available at the West Sacramento and Woodland service centers. $24,000 is being added to provide a grant match for the Bringing Families Home program, which provides housing stability for children in Child Welfare Services who are nearing reunification, while $10,000 was added to purchase gloves, hand sanitizer and other personal protective equipment for IHSS providers. 
These additions to the CARES expenditure plan are being funded by lower projected expenditures for the County’s ongoing COVID-19 emergency response, particularly related to COVID-19 testing costs, which are trending lower due to a decline in public demand for testing.
 
Strategies for Closeout
 
With less than two months remaining before the December 30 deadline, staff are beginning to focus on strategies to close out the CARES expenditure plan. While many projects continue to be underway, the strategies outlined below are being recommended to not only ensure that CARES Act funds are fully spent, but also to enhance the capacity to address ongoing COVID-19 impacts and emergency response needs past December 30.

1. Public Assistance – Since its inception, the CARES expenditures plan has included funding to support increased public assistance costs related to COVID-19. However, staff have determined that CARES Act funds cannot be used to cover the local share of federal grants.  To address this challenge, staff recommend using the amount previously allotted for Public Assistance (approximately $2.5 million) to reimburse Jail-Medical costs, which are entirely General Fund supported. In turn, the General Fund savings can then be redirected to support these increased Public Assistance costs related to COVID-19. 

2. Project Roomkey – As of November 9, 192 individuals experiencing homelessness are being sheltered in local motels as part of Project Roomkey. While a number of supportive housing units are anticipated to come online in the next few months, it is anticipated that the need for non-congregate sheltering will continue beyond December 30. The County’s Homeless Coordinators have expressed interest in continuing Project Roomkey through at least March 2021. To provide funding capacity for the ongoing operation of this program, staff recommends using approximately $770,000 in CARES funds to reimburse prior Project Roomkey costs that were funded by grants. In turn, these grant funds can be used to continue the program past December 30. It should be noted that even with this strategy, continuing this program through March 2021 may still result in a residual funding gap of $400,000 - $500,000. Once the funding gap is known and options are determined, this is expected to come back to the Board for consideration. 

3. Emergency Response – The County’s COVID-19 emergency response will continue to operate beyond December 30. It is currently estimated that the ongoing emergency response will cost approximately $960,000 from January – June 2021. While some contingency funds have been set aside for this purpose, the ongoing emergency response costs are uncertain and based on a number of assumptions, including that the first round of COVID-19 vaccines will be funded by the state and federal government. To ensure that the County continues to have the capacity to maintain a robust and thorough emergency response, staff recommends that any residual savings in the CARES plan be used to reimburse General Fund expenses for Public Health and Public Safety, as allowed by CARES Act regulations. In turn, the General Fund savings will be redirected to support COVID-19 emergency response costs past December 30.
  Staff from the Department of Financial Services has worked closely with the County Administrator's Office to develop and refine the CARES expenditure plan. Staff from both DFS and the CAO's Office have worked with staff from the cities of Davis, West Sacramento, Winters and Woodland in identifying business support needs and developing subrecipient agreements. An update on the CARES expenditure plan was provided to the Board Chair and Vice Chair on November 10, 2020.
  Not applicable. As these agreements are sub-awards to other governmental agencies, they are exempt from the performance of competitive procurement. The County has communicated all regulations and requirements that the subrecipients will need to comply with as part of performance of the grant under the federal CARES Act.
Karen Wood 11/17/2020:BOS  CalWORKs Single Allocation  Health & Human Services
  Adopt a budget resolution adding California Work Opportunity and Responsibility to Kids Program single allocation funds in the amount of $5,292,326 to the Health and Human Services Agency budget for 2020-21. (No general fund impact) (4/5 vote required) (Larsen)
  Adopt a Budget Resolution adding California Work Opportunity and Responsibility to Kids Program (“CalWORKs”) single allocation funds in the amount of $5,292,326 to the Health and Human Services Agency budget for fiscal year 2020-21.
 
Thriving Residents
  The fiscal year 2020-21 budget submitted for HHSA included an estimated allocation of $9,874,590 for the social services program known as the California Work Opportunity and Responsibility to Kids Program ("CalWORKs"), which is funded by the California Department of Social Services ("CDSS").
 
On or about September 14, 2020, the CDSS published County Fiscal Letter (“CFL”) No. 20/21-23.  This CFL notified Yolo County of a CalWORKs allocation in the amount of $15,166,916 for the programs described below.  This notification was received after the deadline for HHSA to revise the amount for the FY20-21 adopted budget for the September 29, 2020 Board of Supervisors meeting.  As such, the attached Budget Resolution is being submitted to add the $5,292,326 in excess of the estimated funding to the HHSA fiscal year 2020-21 budget.

This CalWORKs Single Allocation includes support for the following CalWORKs programs:
  1. Employment Services: The CalWORKs Employment Services funding reflects the cost of providing services to individuals in the CalWORKs Welfare-to-Work (“WTW”) Program.
  2. Employment Services Diaper Assistance: The CalWORKs Diaper Assistance funding provides supportive services for participation in the WTW program. The CalWORKs recipients who participate in a WTW plan are eligible for $30 per month to assist with diaper costs for each child under 36 months of age.
  3. Employment Services Home Visiting Program (“HVP”):  The purpose of this funding includes:
    1. Supporting positive health, development, and well-being outcomes for pregnant and parenting women, families, and infants born into poverty;
    2. Expanding participants’ future educational, economic, and financial capability opportunities;
    3. Improving the likelihood that participants will exit poverty.
  4. Program Eligibility Administration:  This includes additional funding for additional time spent on homeless assistance cases due to the removal of the consecutive day rule and work verification which may be used for either hiring and/or retraining staff.
  5. Child Care:  This funding reflects the cost for Stage One Child Care services and administration for CalWORKs families with children under 13 years of age. The CalWORKs Child Care funding also includes funding to extend child care eligibility to families for 12-months following the signing of the WTW Plan.
  6. Cal-Learn Intensive Care Management:  This funding reflects the funding to provide intensive case management, supportive services, and financial incentives to CalWORKs teen recipients who are pregnant or parenting.
  County Counsel has approved this Budget Resolution as to form.
  Not applicable.
Karen Wood 11/17/2020:BOS  Heluna Health Coronavirus Aid, Relief, and Economic Security Funding Agreement  Health & Human Services
  Approve and authorize the Chair to sign Work Order Agreement 0187.6180 with Heluna Health for funding in the amount of $234,761 for the period of May 1, 2020 through March 31, 2022 to assist Yolo County in its COVID-19 pandemic response. (No general fund impact) (Larsen)
  Approve and authorize the Chair to sign Work Order Agreement 0187.6180 with Heluna Health (“HH”) for funding in the amount of $234,761 for the period of May 1, 2020 through March 31, 2022 to assist Yolo County in its COVID-19 pandemic response.
 
Thriving Residents
  In June 2020, Heluna Health released an application to Local Health Jurisdictions, including Yolo County, for Emerging Issues Project flow-through funding originating with the US Centers for Disease Control and Prevention (“CDC”) as part of the Coronavirus Aid, Relief, and Economic Security (“CARES”) Act of 2020 responding to the COVID-19 pandemic.  This program is referred to as “ELC CARES.”  The intention of this funding is to rapidly establish and monitor key activities related to COVID-19 in the areas of epidemiology, laboratory, and informatics. Monitoring the indicators associated with these activities is intended to assist State, local, and territorial governments in making data-driven policy decisions regarding testing, mitigation, and prevention efforts.
 
In July 2020, Yolo County Health and Human Services Agency (“HHSA”) submitted an application to Heluna Health for this funding. This application was approved, and HHSA received Work Order Agreement No. 0187.6180 (“Agreement”) for funding in the amount of $234,761 for the period of May 1, 2020 through March 31, 2022. HHSA anticipates that this funding will be applied to purchasing COVID-19 testing supplies as part of its pandemic response in the community.
  County Counsel has approved this Agreement as to form.
  Not required for revenue agreements.
Stephanie Cormier 11/03/2020:BOS  Nor-Cal Farming General Plan Amendment Request  Community Services
  Hold a public hearing to consider a request for authorization to further study a General Plan Amendment, Rezone, and Use Permit proposed by Heer Development to develop a truck stop near Zamora. (No general fund impact) (Echiburu/Cormier)
 
  1. Hold a public hearing and consider public comments on the request for authorization of a General Plan Amendment to change the land use designation on a 17.5-acre parcel from Agriculture (AG) to Commercial General (CG) to facilitate development of a truck stop; and
     
  2. Deny the request for authorization to further study the proposed General Plan Amendment for the reasons set forth in the staff report.
 
Flourishing Agriculture
Robust Economy
  Targeted Site
The 17.5-acre parcel that is the subject of the General Plan Amendment (GPA) authorization request is located just outside the growth boundary of Zamora (Assessor's Parcel Number 055-150-008).  The parcel is identified as a 'Targeted Future Agricultural Commercial Site' in Figure LU-2 of the Yolo County General Plan and anticipated for agricultural commercial development in Policy LU-2.2 of the Land Use and Community Character Element (Attachment B). For context, the below provides background relevant to staff's recommendation.

In August, 2010, the Planning Commission approved a Tentative Map that proposed to separate the subject 17.5 acres from the adjoining 371 acres in an effort to facilitate future agricultural commercial growth at the site in accordance with General Plan Policy LU-2.2 and Figure LU-2. The Board subsequently approved Parcel Map No. 4982 in January, 2011, which legally separated the parcel, and the 17.5 acres was later rezoned to the new Agricultural Commercial (A-C) Zone in 2014 upon the Board's adoption of the comprehensive Zoning Code Update. The environmental review for the 2014 Zoning Update indicated that the new A-C Zone would be applied to existing and planned commercial uses in the agricultural areas, which are defined as activities that are related, but incidental, to the primary agricultural use of the area.  

At the time Parcel Map No. 4982 was approved, the previous property owner had intended to develop the site as a Yolo Store or other agricultural commercial type of use that would showcase Yolo County's local agricultural bounty. A 'Yolo Store' is defined as a structure where a majority of the items offered for sale are primarily grown or manufactured in Yolo County, such as out-of-county bottled wines that are made from Yolo grapes or locally grown nursery products (Yolo County Code Section 8-2.307). The January 2011 Board letter prepared for approval of the Parcel Map stated that the 'convenient location to Interstate 5 and town of Zamora make the parcel an ideal site for future agricultural commercial development.' Refer to Attachment C for a copy of the Board packet and Parcel Map.

It is important to note that at the time of decision to approve the Parcel Map, creation of a 17.5-acre parcel in the now obsolete Agricultural General (A-1) Zone did not meet the minimum parcel size of 20 acres. However, given the unique circumstances surrounding the General Plan's targeted designation for and anticipated development of the 17.5-acre property, coupled with its location along the Interstate 5 corridor and proximity to Zamora and surrounding agricultural lands, the Board opted to implement Policy LU-2.2 in light of the pending Zoning Code Update that would include a new Agricultural Commercial Zone.

Proposed GPA
The proposed GPA seeks to amend the General Plan to change the land use designation on the subject 17.5-acre parcel from Agriculture (AG) to Commercial General (CG) to facilitate development of a truck stop. A subsequent Rezone from Agricultural Commercial (A-C) to Highway Services Commercial (C-H) and a Use Permit would also be required. Currently, truck stops, sales and service uses are only permitted in the C-H Zone.

General Plan Vision
Since its inception in 1850, Yolo County has remained dedicated to protecting and enhancing the farming economy. The Countywide General Plan includes such guiding principles as: The success of Yolo County depends upon the success of agriculture (2030 Countywide General Plan, Vision and Principles). Several objectives aimed at meeting this vision include active marketing of Yolo County agricultural products, tourism that showcases agricultural products, regional coordination and marketing to directly connect local growers with potential customers, and successful agricultural businesses. Thus, the Countywide General Plan embraces specific strategies outlined in the Land Use and Community Character Element to ensure opportunities for creating revenue-producing and job-producing agricultural commercial and industrial growth, in limited locations and along key transportation corridors, can be realized.

County Code Requirements for GPA
The General Plan states that requests for amendments by private parties are generally discouraged. Thus, Section 8-2.223(d) of the County Code requires that any General Plan Amendment proposed by a private party must first be authorized for further study by the Board of Supervisors. This authorization would not approve a GPA or other required permits, but is a preliminary step that allows the proposal to be environmentally evaluated and processed by the Department of Community Services.

As required, the proposal by Nor-Cal Farming (otherwise referred to as the Heer Development) was submitted to Community Services Planning staff as a Pre-Application, and much like any development application, Planning staff reviewed the submittal and solicited comments from appropriate Yolo County Departments and local agencies. Additionally, the applicant was asked to prepare a detailed statement identifying the reasons for the GPA authorization request demonstrating how the proposed GPA would further the vision and goals of the General Plan. Attached for the Board's consideration is the applicant's 'Justification Statement' (Attachment D).

The applicant also recently submitted an Economic Benefits Assessment that compares and contrasts the previously anticipated use, i.e., a Yolo Store, with the proposed truck stop use, which has been appended to Attachment D. Although not a required submittal, the Economic Assessment has been provided to assist with the Board's review of the GPA authorization request. Staff's analysis, however, focused primarily on the broader General Plan land use and policy considerations that are contained in this staff report.

Staff Review
After careful review of the Heer Development proposal and justification statement, staff recommends that the Board of Supervisors deny the request for authorization to further study the GPA request due to conflicts with General Plan Land Use Policy LU-2.2 and Figure 2.1 mentioned above and General Plan Agricultural Policy AG-1.5 that strongly discourages the conversion of agricultural land for other uses. Policy AG-1.5 states that, No lands shall be considered for redesignation from Agricultural or Open Space to another land use designation unless all of the following findings can be made:
 
A. There is a public need or net community benefit derived from the conversion of the land that outweighs the need to protect the land for long-term agricultural use.
B. There are no feasible alternative locations for the proposed project that are either designated for non-agricultural land uses or are less productive agricultural lands.
C. The use would not have a significant adverse effect on existing or potential agricultural activities on surrounding lands designated Agriculture.

Agency Review
The proposal was reviewed by several County divisions, including the Agricultural Commissioner, who opined that the parcel is rated as good farmland with a potential well installation.  The Environmental Health Division confirmed that the current property owner (applicant) was issued an approved permit for an irrigation well, but no drilling has occurred to date.  The Ag Commissioner further commented that the property was similar in nature to other parcels planted in trees along County Road 12, and that it is a viable agricultural parcel.  Conversely, the applicant, who also farms tree crops in other locations in Yolo County, has stated that due to shape and size constraints, the parcel would not be economically feasible to plant in tree crops, despite the good quality soils.

The Agricultural Commissioner recommended that, if the project were to move forward, agricultural mitigation would be required, and indicated that a water use analysis should be conducted to determine if the project would have a negative impact to ground water supplies given it is located in a subsidence area. Additionally, it was recommended that the project should be configured for buffers to adjacent orchards, adding that County Road 99W and adjacent railroad right-of-way could be included as part of the buffer.


Other County reviews include comments received from the Environmental Health and Public Works Divisions, which are included in Attachment E, along with Caltrans and the Central Valley Regional Water Quality Control Board comment letters.

Summary Conclusion

Exhibit 1 has been prepared to identify existing locations along the I-5 corridor that are currently vacant and/or under utilized, are already designated for non-agricultural uses, and, more particularly, are zoned for highway services commercial uses.  Due to the availability of undeveloped and vacant land already zoned C-H along the  I-5 corridor, staff does not believe the request would further the vision and goals of the Countywide General Plan or provide a community benefit that would outweigh the need to protect the land as a future targeted commercial/industrial agricultural site. Therefore, staff recommends denying the GPA authorization request. 

Alternatively, The Board of Supervisors could consider a Rezone to Agricultural Industrial (A-I), if the Board determined that a more intensive agricultural support use could benefit from the location and surrounding agricultural community to further the economic viability of the site. The Agricultural Industrial Zone would retain the Agricultural land use designation and still fulfill General Plan policy considerations in the Land Use/Community Character and Agricultural/Economic Development Elements, and remain consistent with the Board's decision to approve Parcel Map No. 4982.

The A-I Zone allows for regionally-serving product processing or ag-related research based facilities, as well as warehousing, transportation facilities, crop dusting, agricultural chemical and equipment sales, and other ag related industries on parcels that are typically not as suitable for growing crops. Of course, the property could also be planted to crops. Unlike the Agricultural Intensive (A-N) and Agricultural Extensive (A-X) Zones, home site development is not an allowed use in the A-C or A-I Zones, with the exception of caretaker residences (requires a Use Permit), farm worker housing (Use Permit in the A-I Zone), and group/care homes. The A-I Zone does not allow for the development of a truck stop.

  As indicated previously, the proposal was routed for Agency comments, which were received by the Office of the Agricultural Commissioner, the Environmental Health and Public Works Divisions within the Department of Community Services, and Caltrans and the Regional Water Quality Control Board.
Julie Dachtler 11/03/2020:BOS  Receive update on COVID-19  County Administrator
  Receive update and consider any actions needed to support the COVID-19, a virus in the Coronavirus family, response and recovery strategies. (No general fund impact) (Blacklock)
  Receive update and consider any actions needed to support the COVID-19, a virus in the Coronavirus family, response and recovery strategies.
 
Thriving Residents
  Receive updates on the COVID-19, a virus in the Coronavirus family, response strategy.
 
  • Health Officer/Public Health
  • Health Care System
  • Covid Response Operations Center (C-ROC)
  • Legislative
  • Community Support
  • Recovery
  • Board Actions 
  Many agencies.
Julie Dachtler 11/17/2020:BOS  Receive update on COVID-19  County Administrator
  Receive update and consider any actions needed to support the COVID-19, a virus in the Coronavirus family, response and recovery strategies. (No general fund impact) (Blacklock)
  Receive update and consider any actions needed to support the COVID-19, a virus in the Coronavirus family, response and recovery strategies.
 
Thriving Residents
  Receive updates on the COVID-19, a virus in the Coronavirus family, response strategy.
 
  • Health Officer/Public Health
  • Health Care System
  • Emergency Operations Center
  • Legislative
  • Community Benefit Fund
  • Recovery
  • Board Actions 
  Many agencies.
Karen Wood 11/17/2020:BOS  Agreement with CommuniCare Health Centers for Medication Assisted Treatment (MAT) services, Peer Navigator   Health & Human Services
  Delegate authority to the Yolo County Procurement Manager to approve agreements with: CommuniCare Health Centers, Inc. in the amount of $45,121 for the period of August 1, 2020 through March 31, 2021 to fund a Medication Assisted Treatment Peer Navigator position; and WellPath, Inc. in the amount of $31,150 for the period of August 1, 2020 through March 31, 2021 to support and expand Medication Assisted Treatment services provided in the County jail to individuals in need. (No general fund impact) (Larsen)
 
  1. Delegate authority to the Yolo County Procurement Manager to approve an agreement with CommuniCare Health Centers, Inc. ("CCHC") in the amount of $45,121 for the period of August 1, 2020 through March 31, 2021 to fund a Medication Assisted Treatment ("MAT") Peer Navigator position; 
     
  2. Delegate authority to the Yolo County Procurement Manager to approve an agreement with WellPath, Inc. ("WellPath") in the amount of $31,150 for the period of August 1, 2020 through March 31, 2021 to support and expand MAT services provided in the County jail to individuals in need; and
     
  3. Delegate authority to the Yolo County Procurement Manager to execute any amendments to the resulting agreements with CCHC and WellPath, including financial amendments not to exceed $100,000 per agreement.
 
Thriving Residents
  The County of Yolo, via its Health and Human Services Agency ("HHSA"), received funding from Health Management Associates under the State Targeted Response to the Opioid Crisis Grant (“STR Opioid Grant”) for the Medication Assisted Treatment Expansion Project 2.0 (“STR Opioid Grant MAT Expansion Project”). The main focus of the STR Opioid Grant MAT Expansion Project is to expand the availability of MAT treatment for in-custody clients that are in need of referrals, counseling, education tools, and discharge planning. It is crucial that individuals receive education regarding proper medication, assistance while in-custody, and linkage to behavioral health treatment when discharged.
 
The County will allocate $45,121 of the grant funds received to CCHC for the period of August 1, 2020 through March 31, 2021 to fund a 1.0 FTE MAT Peer Navigator position (“Peer Navigator”).  The Peer Navigator shall have personal experience and identify as a mental health services consumer or the family member of a mental health services consumer, or have previous involvement in substance use and/or involvement in the criminal justice system.  The Peer Navigator will collaborate with the CCHC MAT and Transitions of Care Team to receive referrals and provide coordination via referrals from WellPath (or the current contracted behavioral health service and physical health care providers for Yolo County inmates) and other staff to provide assistance in successfully navigating clients leaving incarceration to ongoing substance use treatment, prioritizing individuals who need ongoing MAT treatment as part of their exit plan. Among other tasks, the Peer Navigator will use their personal and professional life experience to provide peer support/case management to MAT clients and assist them with navigating physical heath, behavioral health, and social service systems to obtain the services that are necessary for stability and wellness. Performance measures will be included in the resulting agreement. 
 
The County will allocate $31,150 of the grant funds received to WellPath for the period of August 1, 2020 through March 31, 2021 to support and expand MAT services provided by WellPath as the current contracted behavioral health service and physical health care providers for Yolo County inmates in the County jail to individuals in need.  This will allow for all patients to be screened during their routine 7-day Health Appraisal.  All appropriate patients will be referred to the MAT Coordinator for additional follow-up and assessment for OUD/SUD.  WellPath will also provide education and appropriate counseling services to patients in the facility regarding MAT treatment, including motivational interviewing, Cognitive Behavioral Therapy, Dialectical Behavioral Therapy, etc.  Performance measures will be included in the resulting agreement.
 
The services under both of these agreements will assist with reduction in both recidivism and overdose rates for this population. Granting authority to the Procurement Manager will reduce administrative process time and allow for the resulting agreements to be fully executed as soon as possible. There is a small window in which to utilize these funds (by March 31, 2021). 
  County Counsel will approve the resulting agreements as to form.
Yolo County Procurement Manager provided guidance on the underlying procurement and agreement language for federal subawards.
  This agreement is being sought by a Sole Source approved by the Procurement Manager.
Kimberly Mayfield 11/03/2020:BOS  Third Amendment to Agreement #18-71 with CommuniCare Health Centers, Inc. Prop 47  Health & Human Services
 
Approve third amendment to Agreement No. 18-71 with CommuniCare Health Centers, Inc. to increase funding in the amount of $84,000 for 2020-21 and $15,101.20 for 2021-22 for the period of April 1, 2018 through August 15, 2021 for the provision of outreach, case management, and treatment services for clients in the Proposition 47, Steps to Success program. (No general fund impact) (Larsen)
 
Approve third amendment to Agreement No. 18-71 with CommuniCare Health Centers, Inc. to increase funding in the amount of $84,000 for 2020-21 and $15,101.20 for 2021-22 for the period of April 1, 2018 through August 15, 2021 for the provision of outreach, case management, and treatment services for clients in the Proposition 47, Steps to Success program.
 
Thriving Residents
Safe Communities
 
In November 2016, the California Board of State and Community Corrections (BSCC) released a Request for Proposals (RFP) soliciting applications for funding to offer criminal justice diversion opportunities coupled with mental health and substance use treatment for people involved with the criminal justice system.

On January 24, 2017, the Board of Supervisors adopted a resolution authorizing HHSA to submit a grant proposal for Proposition 47 grant funds; receive and administer the funds to expand the existing diversion programs in Yolo County; and provide intensive case management and treatment, civil legal assistance and permanent housing assistance services.

On June 8, 2017, the BSCC awarded HHSA $5,968,215 in funding for the proposed project – Steps to Success. 

Steps to Success is a significant expansion to Yolo County’s existing continuum of criminal justice diversion programs. Specifically, the project applies the principles of restorative justice and trauma-informed care to provide wraparound services to individuals that are eligible for a diversion program, but are unlikely to succeed without intensive supports due to their history and current issues with mental health and/or substance use disorders. The project proposes to reduce recidivism and advance the recovery of people in this target population.

Approval of this amendment allows CommuniCare Health Centers, Inc. to meet the data reporting requirements of its contract with the County as specified by the BSCC.

Performance measures were included in Agreement No. 18-71 and are not being changed by this amendment.
  County Counsel has approved this Agreement as to form.
Proposition 47 Local Advisory Committee
County Administrator’s Office
Probation
District Attorney’s Office
Public Defender
 
On September 5, 2017, Yolo County Health and Human Services Agency (HHSA) issued a RFP from qualified community based organizations to provide Outreach & Assessment; and Intensive Case Management & Treatment and Housing Assistance. HHSA received one proposal from this solicitation, from the Sacramento County Office of Education (“SCOE”).  However, after further examination, it was determined that SCOE did not meet the State’s mandatory criteria as a community-based organization and therefore was disqualified from receiving this funding. 

Ultimately, a committee was formed to determine the best course of action for the project and to identify potential providers. The committee consisted of representatives from the County Administrator’s Office, Health and Human Services Agency, District Attorney’s Office, Public Defender’s Office, and Probation. The committee met on February 16, 2018, on February 27, 2018 and again on June 7, 2018. 
 
Although CommuniCare Health Centers, Inc. did not submit a proposal in response to the RFP, they were identified in SCOE’s proposal as a subcontractor that would perform a portion of the work.  CommuniCare Health Centers, Inc. was also identified by the committee as the contractor qualified to successfully provide these services for this portion of the RFP.  HHSA and CommuniCare Health Centers, Inc. subsequently negotiated the final terms and conditions relating to these services. Although an RFP was conducted, there were no proposers other than SCOE who was disqualified.  Based on the committee’s decision, HHSA prepared a sole source letter, which the Procurement Department processed and approved.
11/17/2020:BOS  Ceres, Demeter and Pomona funds for fiscal year ended June 30, 2020  Financial Services
  Receive and file annual report on the securitized tobacco funds and the status of Ceres, Demeter and Pomona funds for fiscal year ended June 30, 2020. (No general fund impact) (Rinde)
  Receive and file the Department of Financial Services' annual report on the de-allocation of securitized tobacco funds and the status of the Ceres, Demeter and Pomona funds for fiscal year ended June 30, 2020.
 
In Support of All Goals
  In 2002, Yolo County participated in the Pooled Tobacco Securitization Program administered by the California Statewide Financing Authority ("the Authority"). In accordance with U. S. Treasury regulations, all investments held in connection with the bonds are restricted by a universal cap, which essentially requires that the value of investments equals at least the value of outstanding bonds. After each semi-annual debt service payment (May and November), the bonds and investment holdings are revalued and any excess of investment value over bond value is de-allocated, that is, released back to the County for unrestricted use. In 2003, the Board of Supervisors approved an investment strategy for tobacco settlement receipts securitized in 2002 and directed the Chief Financial Officer (in role as Auditor-Controller) to make an annual report on the status of the endowment fund ("Demeter") and annuity fund ("Pomona") and recommend necessary adjustments to the investment strategy.

At the November 06, 2018 meeting, upon the Department of Financial Services' recommendation, based on revised long-term projections for the funds, the Board adjusted the investment strategy and the distribution of de-allocated funds (Att. B. Deallocated Funds Flow). In brief, the adjusted strategy called for annual transfers of $225,000 of de-allocated monies to the former Pomona Fund (now the Health & Human Services Emerging Needs Fund) and make $225,000 available from appropriations to fund these programs as determined by the Board until the year 2043. The balance of de-allocated monies is directed toward the continued buildup of the Demeter Fund so that it can generate a perpetual annuity of $300,000 from the year 2043.    

The Department of Financial Services staff together with Public Financial Management (as investment advisor), will continue to review financial models for availability of resources from de-allocated funds and update the Board should conditions change.

A financial summary of fund balances for the Ceres Fund, Pomona Fund (now Health & Human Services Emerging Needs Fund) and Demeter Fund for fiscal year end June 30, 2020 is presented in Att. A. Report on Tobacco Funds. Unspent amounts are retained in the Demeter fund to grow the endowment.
  The Department of Financial Services has collaborated with PFM. PFM manages the investment of Ceres and Demeter funds in reviewing the de-allocated funds flow and future projections of available resources for de-allocation.
  Not applicable.
Jeff Kieffer 11/03/2020:BOS  Change Orders for Closure of Waste Managment Units 4 and 5 at the Landfill and budget resolution approval  Community Services
  Approve change orders for closure of Waste Management Units 4 and 5 at the landfill and adopt a budget resolution increasing the Department of Community Services Budget by $1,400,000. (No general fund impact) (4/5 vote required) (Echiburu/Kieffer)
 
  1. Adopt a finding that the competitive bidding for the work described in Contract Change Orders 20-22 for the Closure of Waste Management Units 4&5 ($32,586.57) would have been unavailing, impractical, and would not have produced any public advantage;
     
  2. Approve Change Orders 20-22 for work associated with the closure of Waste Management Units 4 and 5 at the landfill;
     
  3. Authorize the Director of the Division of Integrated Waste Management to sign the change orders; and
     
  4. Adopt a budget resolution increasing the Department of community Services Budget by $1,400,000 (for a total appropriation of $31,043.510) to fund construction of the Closure of Waste Management Units 4&5 at the Yolo County Central Landfill.
 
Sustainable Environment
  General standards for all waste management units require the owner of a landfill to close each landfill cell following completion of waste placement.  The Board approved the agreement with RJ Gordon Construction Inc. (RJ Gordon) on April 23, 2019 and closure construction activities began in the summer of 2019 and continued until wet weather suspended activities.  Construction resumed this spring with activities nearing completion. 

During preparation of the Fiscal Year 2020-2021 budget it was anticipated that the majority of the work would be complete by June 2020, thus only $500,000 was budgeted this fiscal year to complete the project.  Less progress (and correspondingly fewer funds expended) was made on the project last fiscal year so a budget resolution is necessary to increase this fiscal years budget.  The attached budget resolution provides for an increase of $1,400,000.  The anticipated total expenditures for this project are approximately 6.3 million dollars and includes construction, as well as construction inspection and oversight costs.  Of that, approximately 5.4 million dollars is from the landfill closure fund for Waste Management Units 4&5.  The remaining funds will be from the Sanitation Enterprise Fund.

Several factors contributed to the necessary budget increase for this project.  They include increased extra work due to unanticipated difficulties encountered during construction and quantity increases on numerous bid items, including soil, geocomposite, toe drain and drainage piping to accommodate actual field conditions.

At the April 23, 2019 meeting the Board authorized the Director of the Division of Integrated Waste Management (Director) to approve all change orders up to the maximum allowable under state law.  In the case of this project, the maximum allowable is $248,412.50.  A number of unanticipated issues arose during construction activities which resulted in the Director approving change orders totaling $248,053.35, thus reaching his limit.  Previous Board action at the July 21st and August 4th meetings approved change orders 9-11 and 13-16, with a total cost of $154,086.  Approval of Change Orders 20 through 22 will bring the total change order amount for the project to $434,726.

Change Order 20 represents work to improve site drainage and modifications necessary due to unanticipated existing conditions.  Change Order 21 represents work related to the landfill gas extraction system.  Change Order 21 includes site drainage modifications as well as landfill gas collection work.
  The division has worked with both the California Department of Resource, Recycling and Recovery (CalRecycle) and the California Regional Water Quality Control Board on the closure of Waste Management Units 4 and 5.

The division has collaborated with County Counsel on the budget resolution.
  Bids Received
 
Bidder Bid
RJ Gordon Construction $4,718,250.00
Teichert construction Inc. $4,923,800.00
Anderson Dragline Inc. $5,434,780.00
Nichelini General Engineering Inc. $5,560,420.50
Gooodfellow Brothers Inc. $7,298,765.00

 
Rick Moore 11/17/2020:BOS  GeoLogic Associates Contract Amendment #2  Community Services
  Approve second amendment to Agreement No. 17-177 with GeoLogic Associates to increase the maximum compensation to $717,610 for design and construction quality assurance services for the landfill. (No general fund impact) (Echiburú/Moore)
  Approve and authorize the Chair to sign the second amendment to Agreement No. 17-177 with GeoLogic Associates to increase the maximum compensation to $717,610 for design and construction quality assurance services for the landfill.
 
Sustainable Environment
 
On June 6, 2017 the Board approved the initial agreement for $223,052 with GeoLogic for engineering design and construction quality assurance services for the landfill. The agreement was the result of a competitive Request for Proposal (RFP) process with GeoLogic being ranked favorably and awarded an agreement for a number of design and construction quality assurance (CQA) services including the Anaerobic Composter (AC) design review and construction quality assurance and design of improvements for the landfill’s liquid waste receiving module, WMU G. On October 9, 2018 the Board approved the first amendment to increase compensation by $288,556 and revise the scope to include CQA services for WMU G, CQA services for the Anaerobic Composters and increasing the amount of additional on-call engineering services.

GeoLogic was requested to submit a proposal for the design of the Food & Liquid Waste Processing Area (FLWPA) as a project under the on-call engineering services, which was completed and let for competitive bidding.  Prior to the construction season, the IWMD was short of staff engineers due to an engineer leaving County employment and the simultaneous commencement of the Anaerobic Composter operations, which required a dedicated engineer.  Due to the staffing shortfall, GeoLogic was requested to provide a proposal to provide full time CQA services for the FLWPA.  The design of WMU G improvements was completed but a decision was made to postpone construction because it isn’t a regulatory mandate and staff resources were limited.  The allocated funds for the construction quality assurance services for WMU G were used instead to cover the construction quality assurance (CQA) services for the FLWPA. This second amendment will increase the total agreement amount to $717,610 and replaces the allocation for the Waste Management Unit G CQA while providing an additional $50,000 for contingency.
 
   Agreement Status    Amount                                     Description
Original Agreement $223,052 AC Design & CQA; On-call Services; WMU G Design
1st Amendment $288,556 AC CQA; IVD Floating Cover CQA; WMU G CQA; Truck Scale install & levee repair, On-call services
2nd Amendment $206,002 FLWPA design and CQA; truck-scale installation design and levee repair inspection.
Total $717,610  
  
Project status is the following:
 
Anaerobic Composters CQA – complete
In-Vessel Digester Floating Cover CQA – complete
Truck Scale Install CQA & Levee Testing – complete
Waste Management Unit G Design – complete
Waste Management Unit G CQA – postponed one construction season
Food & Liquid Waste Processing Area design – complete
Food & Liquid Waste Processing Area CQA – 95% complete
  County Counsel has approved the second amendment as to form.
 
On March 24, 2017 the County issued a Request for Proposals (RFP) seeking qualified firms to assist the Division of Integrated Waste Management in completing a number of upcoming design and construction quality assurance projects at the landfill. A pre-proposal meeting was held at the landfill to discuss each of the tasks and go over any questions consultants might have. Four consultants attended this pre-proposal meeting and Geo-Logic was one of only two firms to submit proposals by the April 27th due date.

A three-person review committee composed of division staff ranked the proposals based on the criteria included in the RFP. Geo-Logic submitted a well-written proposal that demonstrated their firms’ capabilities as well as a thorough understanding of the projects and reasonable cost estimates to complete them. With more than one project occurring simultaneously, and two well-qualified candidates, division staff explored the possibility of a partial award to each of the firms. Discussions with the Purchasing Division as well as County Counsel’s office indicated that a partial award to each consultant was an option. Staff then discussed this with each of the consultants, who were also agreeable.

Proposals were evaluated based on the following criteria:
1). Reasonableness of Costs (15 points)
2). Qualifications and Experience (15 points)
3). Demonstration of Successfully Completing Similar Past Projects (10 points)
4). Demonstrated Competence (10 points)
5). Demonstration of Adequate Staffing to Complete the Projects (10 Points)
6). Customer References (10 points)
7). Exceptions to Sample Agreement (10 points)
8). Quality and Completeness of Submitted Proposal (10 points)
9). Proposer’s Concept & Understanding of the goals and intent of the project. (10 points)

Geo-Logic received an average score of 93 from the review committee and has successfully performed similar construction quality assurance services at the landfill over the last 20 years and staff is confident in their abilities.
Chad Rinde 11/03/2020:BOS  AB1869 Criminal Justice Fees  Financial Services
  Receive update on impacts of Assembly Bill 1869 Legislation; authorize Probation, Public Defender, Sheriff, and Financial Services to cease charging and collection of repealed fees; and authorize Financial Services to discharge outstanding debts related to these specified Criminal Justice Fees. (General fund impact $381,199) (Rinde/Burnham)
 
  1. Receive and accept presentation on AB1869 legislation;
     
  2. Authorize Financial Services, Probation, Public Defender, and Sheriff to cease charging and collection of fees contained in AB1869 effective November 3, 2020;
     
  3. Direct Financial Services to repeal fees formally as part of the December, 2020 Master fee update process; and
     
  4. Direct Financial Services to discharge accountability for fees repealed by AB1869 starting November 3, 2020 and return to the Board with a report of total completed discharges. 
 
Thriving Residents
Safe Communities
  AB1869 Background
On September 18, 2020, Governor Gavin Newsom signed Assembly Bill (AB) 1869 into law. This bill repeals the authority of Counties through 23 different code provisions which allow for the charging and collection of a variety of Criminal Justice fees in the Probation, Public Defender and Sheriff offices. This is part of a broader trend in the state of California of legislative efforts to reduce or eliminate criminal justice fees which rely on academic studies demonstrating that these fees can be counter-productive and disproportionately affect lower-income households. 

This repeal in AB1869 was set in law to become effective on July 1, 2021 and will also at that time require the County to discharge uncollected fees associated with these same fee provisions. AB1869 does not  impact Victim Restitution that is owed by defendants and ordered by the Court. 

A list of fees that will be repealed (and are currently charged by Yolo County) are listed below:
 
Department Fee Name Code Sections Old Fee Amount New Fee 
Public Defender Adult Registration Fee PC987.5 $50 $0
Public Defender Legal Defense - Adult Specialty Court PC987.8 $125 $0
Public Defender Legal Services, Adult, Post Judgment PC987.8 $125 $0
Public Defender Legal Services, Adult Felony, settle after Preliminary Hearing PC987.8 $350 $0
Public Defender Legal Services, Adult Felony, settle before Preliminary Hearing PC987.8 $175 $0
Public Defender Legal Services, Adult Misdemeanor, settle after Trial Conference PC987.8 $275 $0
Public Defender Legal Services, Adult Misdemeanor, settle before Trial Conference PC987.8 $150 $0
Probation Adult Probation Supervision Fee PC1203.1b $30 per month $0
Probation Global Positioning System Fee PC1203.016 $18 per day $0
Probation Intercounty Compact Transfers PC1203.1b $243 each $0
Probation Interstate Compact Transfers PC1203.1b $243 each $0
Probation Pre-Sentence Investigation Reports PC1203.1b $794 per report $0
Probation Work program participation fee PC4024.3, PC1208.2 $340 $0
Sheriff Electronic Surveillance program (15 days or less to serve) PC1208.2 $175 $0
Sheriff Electronic Surveillance program (16 days or more) PC1208.2 $18 per day $0
Sheriff Electronic Surveillance Program Application PC1208.2 $70 per application $0
Sheriff Jail Booking Fee GC29550 $154.48 per arrestee $0
Sheriff Sheriff Working Inmate Program (SWIP) Application PC1208.2 $45 per application $0

Based on the legislation, the County could continue to charge these fees to defendants, probationers, or arrestees until June 30, 2021 but then at that time would no longer have the authority to collect and be required to discharge past obligations from these fees. However, based on discussion with the Sheriff, Probation Chief, Public Defender, and Chief Financial Officer, an accelerated implementation may be prudent for a variety of reasons as explained below. 
  • Low collection rate - Currently, depending on the fee, collection rates are ordinarily in the 10-20% range and could be lower than usual as this law will require any uncollected amounts to be discharged on July 1, 2021. 
  • Staff transition - The time between now and July 1, 2021 could be spent with continuing to assess and attempt to collect fees or in an effort to facilitate change to systems and staff duties who formerly worked on fee collection to more value added activities. It seems more sensible to take the later approach and begin this transition earlier. 
  • Public benefit - There would likely be a benefit to citizens in the County being proactive in implementing the legislation and relieving them of the burden of these criminal justice fees in line with the spirit of AB1869.  
Fiscal Analysis
Though there are benefits to early implementation of this bill, there is also a financial cost associated with it. In AB1869, it provided for beginning in fiscal year 2021-22, a backfill statewide of $65 million of revenue impacts to Counties which may mitigate the ongoing impact. However, there is currently not a prescribed method for the apportionment of that backfill. An early implementation in fiscal year 2020-21 would mean approximately 8 months of lower fee collection for the County. Based on prior year collections, this impact is estimated to be approximately: 
 
Department FY2020-21 Impact
Financial Services $104,333
Probation $220,200
Public Defender $6,666
Sheriff $50,000
Total $381,199

The fiscal impact of this reduction would be requested to be managed in each departments’ respective budget. Recognizing that departments have already made reductions associated with the impacts of COVID-19, should a department not be able to manage the revenue reduction within their budget, County Financial Services staff would look at 3rd or 4th quarter budget monitoring to recommend appropriating a portion of the Public Safety Contingency to support any shortfall that materializes directly related to this item. 

Discharge of Accountability
County staff have not yet had an opportunity to perform or assemble a full analysis of delinquent accounts that may be eligible for discharge. However, based on summary reporting information available currently, this amount is expected to be in the range of $6-8 million. 

Recommendation
County staff are thus recommending that the Board take the following actions should they be supportive of an early implementation of AB1869. Should the Board not accept staff’s recommendation, the implementation would occur still by July 1, 2021 as required by law.
 
1) Authorize Financial Services, Probation, Public Defender, and Sheriff to cease charging and collection of fees contained in AB1869 effective November 3, 2020.
2) Direct Financial Services to formally repeal fees as part of the December, 2020 Master fee update process.
3) Direct Financial Services to discharge accountability for fees repealed by AB1869 starting November 3, 2020 and return to the Board with a summary report of completed discharges. 
  The Department of Financial Services collaborated with the Probation, Public Defender, Sheriff and County Administrator's Office on this item. 
  Not applicable. 
Eric Will 11/17/2020:BOS  Leinberger Center Analysis  County Administrator
  Receive presentation on Leinberger Replacement Project and consider actions needed to continue the project as planned. (No general fund impact) (Blacklock/Will)
  Receive presentation on Leinberger Replacement Project and consider actions needed to continue the project as planned.
 
Thriving Residents
Safe Communities
  Background
In 2015, Yolo County was awarded $30,500,000 in Senate Bill 863 (SB 863) grant funds as part of the Adult Local Criminal Justice Facilities Construction Program to complete the Leinberger Replacement Project. This project is aimed at updating the 25-year old Leinberger Center to provide additional flexibility through programming space without expanding the number of jail beds within the facility.

Since 2015, staff from several county departments have worked toward the completion of this project, and have fulfilled the many steps required by the Board of State and Community Corrections (BSCC), as well as the State Public Works Board. Currently, the State Department of Finance has authorized the County to proceed to bid out the construction of the project, and it is anticipated that staff shall bring back the contract for the lowest responsible bidder to the Board for consideration on December 15, 2020.

Leinberger Center Analysis Report
At the Board's request, staff has completed an analysis of the Leinberger Replacement Project, weighing the benefits of continuing the project as planned against declining the BSCC grant. The full analysis is provided as Attachment A to this staff report. In an effort to fully capture the documentation of this project without over encumbering this report, several attachments to that report have been made available upon request from the Clerk of the Board, and are noted within the report.

Through this analysis staff has made three major findings:
  1. California's jail population has experienced major fluctuations over time due to ongoing criminal justice reform, thus creating uncertainty and requiring flexibility on the part of counties throughout the state; 
  2. Changes in the jail population are not only numeric (quantitative) but also represent a shift toward housing more dangerous offenders that require specialized programming and housing (qualitative); and
  3. Utilizing grant funds through SB 863 to construct a facility at this time may provide additional flexibility in the future for reentry and programming, depending on state legislation and/or local action
     
Therefore, it is staff's recommendation that the Board reaffirm its commitment to continue this project, recognizing that the project does not increase jail beds, would increase programming flexibility for an increasingly diverse jail population, and would allow for additional opportunities in the future. This recommendation is supported by the Sheriff's Department, County Administrator's Office, and Department of Financial Services.
  The item was developed in collaboration with the Sheriff's Office, County Administrator's Office, Department of Financial Services, and Probation.
Renee Croswell 11/03/2020:BOS  Comprehensive HR Item  Human Resources
  Adopt Authorized Position and Salary Resolution to implement changes in the Health & Human Services Agency. (No general fund impact) (Lara)
  Adopt Authorized Position and Salary Resolution to implement changes in the Health & Human Services Agency.
 
In Support of All Goals (Internal Departments Only)
  • Provision of organizational supports and services
  • County operational excellence plan
  Department: HHSA
Position(s): Community Health Assistant II (Limited Term)
Current Year Fiscal Impact:  ($23,910)
Annual Fiscal Impact: ($34,536)
Source of Funds: State
Explanation: This action reallocates a vacant Supervising PH Nutritionist position to a limited term Community Health Assistant II position.
 
Department: HHSA
Position(s): Social Worker Practitioner
Current Year Fiscal Impact: $6,436
Annual Fiscal Impact: $9,297
Source of Funds: Federal and State
Explanation: This action reallocates a vacant Employment Services Specialist III position to a Social Worker Practitioner position.
 
Department: HHSA
Position(s): Clinician II
Current Year Fiscal Impact:  ($33,285)
Annual Fiscal Impact: ($48,079)
Source of Funds: Mental Health Services – Federal, State and Realignment
Explanation: This action reallocates a vacant HHSA Clinical Manager position to a Clinician II position.
 
Department: HHSA
Position(s): Outreach Specialist II (9.0 Limited Term FTEs)
Current Year Fiscal Impact: $366,126
Annual Fiscal Impact: $528,849
Source of Funds: Public Health - Federal and State
Explanation: This action adds nine (9.0) limited term Outreach Specialist II positions for the purpose of contract tracing.
 
Department: HHSA
Position(s): HHSA Program Coordinator
Current Year Fiscal Impact: $58,152
Annual Fiscal Impact: $83,997
Source of Funds: Public Health - Federal and State
Explanation: This action adds one (1.0) limited term HHSA Program Coordinator position.
  See Attachment A for changes to the Authorized Position and Salary Resolution.
  Health & Human Services Agency
Renee Croswell 11/17/2020:BOS  Comprehensive HR Item  Human Resources
  Adopt Authorized Position and Salary Resolution to implement changes in Child Support Services, Financial Services, Health & Human Services Agency and Innovation Technology Services. (No general fund impact) (Lara)
  Adopt Authorized Position and Salary Resolution to implement changes in the Child Support Services, Financial Services, Health & Human Services and Innovation Technology Services.
 
In Support of All Goals (Internal Departments Only)
  • Provision of organizational supports and services
  • County operational excellence plan
  Department: Child Support Services
Position(s): Assistant Director of Child Support Services
Current Year Fiscal Impact: $54,690
Annual Fiscal Impact: $109,379
Source of Funds: Intergovernmental
Explanation: This action adds one (1) Assistant Director of Child Support Services (at-will) to transition into a regionalized agency between Yolo, Sutter and Colusa County. Position will not be filled until January 2021.
 
Department: Child Support Services
Position(s): Business Services Supervisor
Current Year Fiscal Impact: $33,309
Annual Fiscal Impact: $66,619
Source of Funds: Intergovernmental
Explanation: This action adds one (1) Business Services Supervisor to transition into a regionalized agency between Yolo, Sutter and Colusa County. Position will not be filled until January 2021.
 
Department: Child Support Services
Position(s): Child Support Assistant
Current Year Fiscal Impact: $20,637
Annual Fiscal Impact: $41,273
Source of Funds: Intergovernmental
Explanation: This action adds one (1) Child Support Assistant to transition into a regionalized agency between Yolo, Sutter and Colusa County. Position will not be filled until January 2021.
 
Department: Child Support Services
Position(s): Child Support Attorney II
Current Year Fiscal Impact: $46,733
Annual Fiscal Impact: $93,467
Source of Funds: Intergovernmental
Explanation: This action adds one (1) Child Support Attorney to transition into a regionalized agency between Yolo, Sutter and Colusa County. Position will not be filled until January 2021.
 
Department: Child Support Services
Position(s): Child Support Officer II
Current Year Fiscal Impact: $445,444
Annual Fiscal Impact: $890,887
Source of Funds: Intergovernmental
Explanation: This action adds seventeen (17) Child Support Officer IIs to transition into a regionalized agency between Yolo, Sutter and Colusa County. Position will not be filled until January 2021.
 
Department: Child Support Services
Position(s): Child Support Program Manager
Current Year Fiscal Impact: $45,835
Annual Fiscal Impact: $91,671
Source of Funds: Intergovernmental
Explanation: This action adds one (1) Child Support Program Manager to transition into a regionalized agency between Yolo, Sutter and Colusa County. Position will not be filled until January 2021.
 
Department: Child Support Services
Position(s): Office Assistant III – Child Support
Current Year Fiscal Impact: $21,793
Annual Fiscal Impact: $43,586
Source of Funds: Intergovernmental
Explanation: This action adds one (1) Office Assistant III – Child Support to transition into a regionalized agency between Yolo, Sutter and Colusa County. Position will not be filled until January 2021.
 
Department: Child Support Services
Position(s): Senior Child Support Officer
Current Year Fiscal Impact: $170,869
Annual Fiscal Impact: $341,738
Source of Funds: Intergovernmental
Explanation: This action adds six (6) Senior Child Support Officers to transition into a regionalized agency between Yolo, Sutter and Colusa County. Position will not be filled until January 2021.
 
Department: Child Support Services
Position(s): Supervising Child Support Officer
Current Year Fiscal Impact: $98,501
Annual Fiscal Impact: $197,001
Source of Funds: Intergovernmental
Explanation: This action adds three (3) Supervising Child Support Officers to transition into a regionalized agency between Yolo, Sutter and Colusa County. Position will not be filled until January 2021.
  
Department: Financial Services
Position(s): Senior Accounting Technician
Current Year Fiscal Impact: $0.00
Annual Fiscal Impact: $6,023
Source of Funds: Treasury Cost-Pool
Explanation: Funding for this reallocation will be included in the annual charge to Treasury Cost-Pool.
  
Department: Financial Services
Position(s): Accountant III
Current Year Fiscal Impact: $0.00
Annual Fiscal Impact: $3,977
Source of Funds: Treasury Cost-Pool
Explanation: Funding for this reallocation was included in the 2020-21 Adopted Budget.
  
Department: Innovation Technology Services          
Position(s): Supervising Technical Support Specialist
Current Year Fiscal Impact:  $2,206
Annual Fiscal Impact:  $3,782
Source of Funds:  County IT Charges
Explanation:  To increase the salary range for internal equity. 

Department: HHSA   
Position(s): Employment Services Specialist II
Current Year Fiscal Impact:  $22,884
Annual Fiscal Impact:  $39,229
Source of Funds: Social Services
Explanation: CalWORKs program
 
Department: HHSA   
Position(s): Administrative Services Analyst
Current Year Fiscal Impact:  $38,716
Annual Fiscal Impact:  $66,371
Source of Funds: Social Services
Explanation: CalWORKs program
 
Department: HHSA   
Position(s): Administrative Clerk II
Current Year Fiscal Impact:  Saving $11,070
Annual Fiscal Impact:  Saving $18,977
Source of Funds: Social Services
Explanation: CalWORKs program
  
Department: HHSA   
Position(s): HHSA Program Coordinator
Current Year Fiscal Impact:  $227,842
Annual Fiscal Impact:  $390,586
Source of Funds: Social Services
Explanation: CalWORKs program
 
Department: HHSA   
Position(s): Employment & Social Services Program Supervisor
Current Year Fiscal Impact:  $67,067
Annual Fiscal Impact:  $114,973
Source of Funds: Social Services
Explanation: CalWORKs program
 
Department: HHSA   
Position(s): Public Health Nurse
Current Year Fiscal Impact:  $79,304
Annual Fiscal Impact:  $135,951
Source of Funds: Social Services 
Explanation: CalWORKs Program
 
Department: HHSA   
Position(s): Social Worker Practitioner
Current Year Fiscal Impact:  $139,216
Annual Fiscal Impact:  $238,657
Source of Funds: Social Services
Explanation: CalWORKs Program
  See Attachment A for changes to the Authorized Position and Salary Resolution.
  Child Support Services
Financial Services
Health & Human Services
Innovation Technology Services
Carolyn Jhajj 11/03/2020:BOS  Child Support Services Regionalization  County Administrator
  Consider the recommendation of the County Administrators of Colusa, Sutter and Yolo counties to regionalize and integrate the Colusa, Sutter and Yolo County local child support agencies into one regional child support agency effective January 2, 2021. (No general fund impact) (Dillon)
 
  1. Sign the Memorandum of Understanding between Colusa, Sutter, and Yolo counties regionalizing the three local child support agencies (LCSA); and
     
  2. Request the Chair add assignment to the Child Support Leadership Advisory Committee for 2021.
 
Thriving Residents
  Guiding Principles
In early 2019, executives from the three counties created Guiding Principles to frame the exploration of regionalizing the Colusa, Sutter and Yolo Departments of Child Support Services. After review of the Guiding Principles with the three unions in May 2019, they were edited slightly, becoming parameters for future discussions and decisions. The Guiding Principles were provided to and reviewed with the staff of the three agencies in July 2019. The Guiding Principles are:
  1. There shall be no layoffs of represented employees resulting from regionalization. 
  2. There shall be a physical presence in all three counties.
  3. Yolo County is the lead agency for the region.
  4. Existing Sutter and Colusa County child support employees will have choice through [date TBD] whether they remain an employee of their current county employer or become an employee of Yolo County.  All new hires and promotional hires, as of [date TBD], will be Yolo County employees.  Commencing the first pay period following [date TBD], all Sutter and Colusa employees assigned to child support will become employees of Yolo County and will be assigned to the regional child support agency. 
  5. Employees shall retain seniority based on service date.
  6. Management rights shall be governed by the employer of record.
  7. Decisions should result in increased efficiency and improved delivery of services; improved customer service.
  8. Employees shall be oriented to the expectations of the regional child support agency and will receive ongoing training to enable them to perform all duties necessary to fulfill the tasks and functions of their jobs.
  9. The regional model supports integration of the child support structure and operations in areas including but not limited to, workforce, caseload and allocation.
  10. The organizational structure of the regional agency is accountable to all three Boards of Supervisors and County Administrative Officers.
  11. Decisions should be cost effective; fully reimbursable through the state allocation.
  12. The regional child support agency reserves the right to develop, implement and oversee any program improvement and operational changes.
  13. Travel between offices of the regional child support agency or to other business required locations during regular business hours will be by use of an agency vehicle when possible.  When an agency vehicle is not available, mileage will be reimbursed for personal vehicle use per the agency travel policy. 
 
Operational Assessment
We contracted with the Center for Support of Families (CSF) for an Operational Assessment of the three LCSA’s and for a recommendation as to whether the three agencies should regionalize. CSF understood that it was equally important to not directly replicate other regionalized efforts but rather approach this assessment objectively, recognizing the unique attributes of each county that have developed to serve their specific communities in partnership with judicial and other agencies and stakeholders. The CSF Operational Assessment presents a comprehensive set of interrelated recommendations that provide the blueprint for a single, efficient, and effective regional child support agency. CSF assessment states, “Underpinning the recommendations in this report is our foundational belief that the Colusa, Sutter, and Yolo LCSAs combine to become a single, regionalized entity that provides child support services to children and families in Colusa, Sutter, and Yolo Counties.” The CSF Final Report was provided to the Board in June 2020.


Labor
After the June 2020 Board of Supervisors presentation, the three counties began the meet and confer process. While meet and confer continues, Colusa and Sutter employees have stated they support regionalization but have not supported the concept of joining Yolo County as employees. In addition to the tenants in the guiding principles it was important from all three counties perspectives that employees not lose any salary during the transition to Yolo County and that they would transition into the step at Yolo County that most closely approximates their current salary without resulting in a reduction in pay.  Each Sutter and Colusa Child Support employee received a paycheck comparison that compares gross and net pay, with detailed income and expenses, between Colusa/Sutter and Yolo. Each Sutter and Colusa Child Support employee also received a tri county benefits comparison. The Assistant Director for Yolo County HR made herself personally available to all Colusa/Sutter child support employees to schedule personal meetings to answer individualized benefits questions.
 
The transition period for current Colusa and Sutter child support employees to become Yolo employees as defined in the proposed MOU commences January 2, 2021, when the administrative functions of each LCSA are consolidated with and managed by Yolo. The employees of Colusa and Sutter LCSAs shall each have a choice to remain an employee of their respective county or to request to become an employee of Yolo through the final pay period of calendar year 2023. After the initial transition effective January 2, 2021, employees will have the option to transition every six months during the three-year window.
  
Prior Board of Supervisors presentations (specific dates vary slightly by county)
January 15, 2019   Consider Exploration of Regionalization
March 26, 2019   Interim Director MOU
September 24, 2019  Contracting for Operational Assessment
November 5, 2019 Interim Lead Attorney MOU between Sutter and Yolo
January 28, 2020 Regionalization Update & Extend Interim Director MOU
June 26, 2020 Report on the Final Report from CSF
November 3, 2020 Recommend regionalization

Approval of the MOU creating the Colusa, Sutter, and Yolo Regional Child Support Agency makes obsolete the following existing agreements:
  • MOU for Yolo County to provide Interim Director services to Sutter and Colusa counties
  • MOU for Yolo County to provide attorney supervision and lead attorney services for Sutter County
  • MOUs for shared services for fiscal work and COAP (Compromise of Arrears Program) eligibility between Yolo and Colusa Counties
 
Timeline
November 2020 Colusa and Sutter Child Support employees interested in transitioning to Yolo effective January 2021 notify Yolo HR
January 2021 Commence the Colusa, Sutter and Yolo Regional Child Support Agency
January – June 2021 Transfer assets of Colusa and Sutter Child Support Agencies to the Regional Agency
January – June 2021 Yolo to invoice Colusa and Sutter for any costs associated with transitioned employees
January – September 2021   Finalize organizational structure, make policy and procedure decisions for Regional Agency, and train staff
June 2021 Second opportunity for Colusa and Sutter staff to express interest in transitioning to Yolo effective July 2021
July 2021  Yolo to receive the regional child support allocation from the California Department of Child Support Services
July 2021 – December 2023               December 2023  Colusa and Sutter Counties to invoice Yolo for costs associated with non transitioned employees
October 2021       Integrate child support caseload (concurrently with the start of the Federal Fiscal Year)
 
  Colusa and Sutter counties and the California Department of Child Support Services (DCSS)
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