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Submitted By  Meeting Date:Type   _Title___________________________________________  _Department________________  _Submitted For________________
Julie Dachtler 11/03/2020:BOS  Minutes  County Administrator
  Approve the minutes of the October 20, 2020 Board of Supervisors meeting.
  Approve the minutes of the October 20, 2020 Board of Supervisors meeting.
Julie Dachtler 11/03/2020:BOS  Ratify Resolutions  County Administrator
  Ratify the following:
 
  1. Resolution No. 20-122 honoring Yolo County Employees and Volunteers for their response to the current COVID-19 pandemic.
  Ratify resolutions.
Julie Dachtler 11/03/2020:BOS  Committee Memo  County Administrator
  Accept resignations, consider appointments and reappointments.
  A. Approve the following appointments:
  1. Susan King to the Knights Landing Community Service District for a term ending December 3, 2021.
  2. Rebecca Yeung to Reclamation District No. 1600 for a term ending December 1, 2023.
Julie Dachtler 11/03/2020:BOS  Correspondence  County Administrator
  Correspondence.
  Correspondence to the Board (Board may take action on any of the following)
  1. Email from Richard Williams regarding the intent to abandon County Road 25 east of County Road 103. (CAO, Comm. Svcs.)
  2. Copy of a letter to the Yolo Community Foundation advocating for more inclusion of the arts and cultural sector in the Yolo Community Foundation grantmaking process. (CAO)
  3. Email from Dino Gay demanding a polling place for the November 3rd Election.  (CAO, ACE)
  4. YEMSA 2019-20 Annual Report. (CAO)
  5. Email from Lauren Ayres providing Wireless Tech Hazards Solutions to reduce exposure to 5G. (CAO)
  6. Letter from Gardner, Janes, Nakken, Hugo & Nolan Law Firm on behalf of Reclamation District No. 1600 requesting the appointment of Rebecca Yeung. (CAO)
  7. Email from Denise Roraback voicing her concerns over the recent COVID-19 restrictions. (CAO, HHSA)
  8. Email from James Aleen complaining about the shutdowns in the county due to COVID-19. (CAO, HHSA)
  9. Emails from Karen Blomquist and Marilyn Schiffman regarding an increase in Crime in Davis. (CAO)
Invitations
  1. The Range Management Advisory Committee and the California Fire Science Consortium workshops series: Using Grazing to Help Keep Communities Safe.
  2. CSAC Institute – A bountiful Harvest of Classes This Fall.
Newsletters
  1. NACo – Coronavirus Pandemic Resources for Counties – October 15 and 22, 2020.
  2. NACo – There’s still time to register for NACo’s Virtual Federal Policy Summit on October 21-22, 2020.
  3. NACo – County News Now – October 20 and 27, 2020.
  4. NACo - Virtual Federal Policy Summit Watch the recording explore the highlights.
  5. NACo – Leadership in times of crisis.
  6. The CSAC Bulletin, October 15 and 22, 2020.
  7. Land-Based Learning News – October 2020.
  8. The Archives Ledger – Fall 2020.
Notices
  1. Fish and Game Commission notice of proposed emergency action regarding the Take of Western Joshua Tree.
  2. Sacramento-Yolo Mosquito & Vector Control District News Release regarding invasive mosquitoes.
Agendas
  1. Woodland City Council, October 20, 2020.
  2. Yolo County Commission on Aging & Adult Services, October 21, 2020.
  3. Committee on Capital Investments, October 22, 2020.
  4. Health Council, October 22, 2020.
  5. Valley Clean Energy Alliance Community Advisory Committee, October 22, 2020.
  6. Winters 2x2, October 22, 2020.
  7. YCPARMIA, October 22, 2020.
  8. YCAPARMIA Special Agenda – Closed Session, October 22, 2020.
  9. Local mental Health Board, October 26, 2020.
  10. Financial Oversight Committee, October 27, 2020.
  11. Water Quality Coordinating Committee, October 27 & 28, 2020.
  12. Yolo County Housing, October 28, 2020.
Minutes
  1. Yolo County Commission on Aging & Adult Services, September 16, 2020.
  2. Health Council, October 8, 2020.
Julie Dachtler 11/03/2020:BOS  AB 1234  County Administrator
  Conferences, meetings and events the Board of Supervisors attended.
  Where reimbursement is otherwise authorized by statute, members of a legislative body may be reimbursed for actual and necessary expenses incurred in the performance of official duties, provided that (1) the local agency has adopted a written reimbursement policy specifying the types of expenses that may be incurred, (2) expense reports and receipts are submitted, and (3) the members give a brief report on meetings attended at public expense at the next regular meeting of the local agency. (Gov. Code, §§ 53232 et seq.)

The following lists meetings attended by members of the Board of Supervisors since the posting of the last Board of Supervisors meeting agenda:

District 1, Oscar Villegas
None attended.

District 2, Don Saylor
None attended.

District 3, Gary Sandy
None attended.

District 4, Jim Provenza
None attended.

District 5, Duane Chamberlain
None attended.
Julie Dachtler 11/03/2020:BOS  Honorary Resolutions  County Administrator
  Acknowledge Honorary Resolutions.
 
  1. Resolution honoring Yolo County Employees and Volunteers for their response to the current COVID-19 pandemic. (Supervisor Sandy)
  Acknowledge Honorary Resolutions.
Julie Dachtler 11/03/2020:BOS  Board Reports  County Administrator
  Action items and reports from members of the Board of Supervisors, including announcements, questions to be referred to staff and reports on various 2x2s and meetings with other agencies. (Board of Supervisors)
 
  1. Committee on Capital Investments update. (Supervisors Saylor and Sandy)
  Action items and reports from members of the Board of Supervisors, including announcements, questions to be referred to staff and reports on various 2x2s and meetings with other agencies.
Julie Dachtler 11/03/2020:BOS  Long-Range Planning Calendar  County Administrator
  Long Range Planning Calendar - recurring opportunity for Board members to discuss and as needed, direct staff regarding future Board agenda items. (Board of Supervisors)
  This is an opportunity for Board members to discuss and as needed, direct staff regarding future Board agenda items.
Julie Dachtler 11/03/2020:BOS  CAO Report  County Administrator
  Action items and reports from the County Administrator. (Blacklock)
  Action items and reports from the County Admnistrator.
Julie Dachtler 11/17/2020:BOS  Minutes  County Administrator
  Approve the minutes of the November 3, 2020 Board of Supervisors meeting.
  Approve the minutes of the November 3, 2020 Board of Supervisors meeting.
Julie Dachtler 11/17/2020:BOS  Ratify Resolutions  County Administrator
  Ratify the following:
 
  1. Resolution No. 20-126 recognizing the month of November as "Native American Heritage Month."
  Ratify resolutions.
Julie Dachtler 11/17/2020:BOS  Committee Memo  County Administrator
  Accept resignations, consider appointments and reappointments.
  A. Approve the following appointments:
  1. Thomas Kane to the Elkhorn Fire Protection District for a term ending May 1, 2022.
  2. John A. (Andy) Brothers to the Community Services Action Board representing District 2 for a term ending December 31, 2023.
  3. Matthews (Matt) Williams to the South Davis General Plan Citizens' Advisory Board for a term ending January 31, 2022.

B. Approve the following reappointments to the Agency on Aging\Area 4 Governing Board for terms ending December 31, 2021.
  1. Supervisor Jim Provenza as the Yolo County Representative.
  2. Patti Huston as the Yolo County Alternate.
  3. Nancy Pennebaker as a Yolo County Public Member.
Julie Dachtler 11/17/2020:BOS  Correspondence  County Administrator
  Correspondence.
  Correspondence to the Board (Board may take action on any of the following)
  1. Email from Karen Blomquist regarding concerns of increased crime in Davis, with response from Supervisor Saylor.  (CAO)
  2. Email from Doug Carter voicing concerns of business shut downs in Woodland.  (CAO, HHSA)
  3. Emails from Dr. Christine Shewmaker with questions on Item No. 9 (letter in support of Woodland Biomass Power) on the November 3, 2020 Board of Supervisors agenda.  (CAO)
  4. Email from Richard Lauckhart commenting on Agenda Item No. 17 (El Macero CSA Prop. 218) on the November 3, 2020 Board of Supervisors agenda. (CAO, Comm. Svcs.)
  5. Email on behalf of the Yolo Climate Emergency Coalition offering consideration for the selection of the next Agricultural Commissioner. (CAO, HR)
  6. Letter from Fiona Ma, California State Treasurer informing of Woodland’s Planned Parenthood approval for a Lifeline Grant in the amount of $24,949.  (CAO)
  7. Voicemail from unidentified caller regarding ADA accommodations.  (CAO)
  8. Email from Forrest Gardens regarding 62 homes served with evictions in the Westwind Estates.  (CAO)
  9. Letter on behalf of the Elkhorn Fire Protection District asking the Board of Supervisors to appoint Thomas M. Kane. (CAO)
Invitations
  1. CSAC Virtual Annual Meeting, November 12-19, 2020.
  2. Grazing and fire workshops, November 5, 12 and 19, 2020.
  3. California Department of Insurance Invitation to Virtual meeting that will explore the extent to which wildfire catastrophe modeling as a ratemaking tool can impact market competition and insurance availability, December 10, 2020.
Newsletters
  1. NACo – Coronavirus Pandemic Resources for Counties – October 29 and November 2 and 5, 2020.
  2. NACo – Election resources for counties.
  3. NACo County News Now – November 3, 2020.
  4. The CSAC Bulletin – October 29 and November 5, 2020.
Agendas
  1. Woodland City Council, November 3, 2020 – Cancelled and November 10, 2020.
  2. Yolo County Child Care Planning Council, November 3, 2020.
  3. Yolo County Flood Control & Water Conservation District, November 3, 2020.
  4. Yolo County Transportation District Board of Directors, November 12, 2020.
  5. Audit Subcommittee, November 10, 2020.
  6. CSAB, November 10, 2020.
  7. First 5 Yolo Executive Committee, November 10, 2020.
  8. Westside Sac Integrated Regional Water Management Plan, November 10, 2020.
  9. Planning Commission, November 12, 2020.
  10. Valley Clean Energy Alliance Board of Directors, November 12, 2020.
  11. Yolo County Health Council, November 12, 2020.
  12. Agency on Aging Area 4 Advisory Council and Board of Directors Joint Meeting, November 13, 2020.
  13. IHSS Advisory Committee, November 13, 2020.
Minutes
  1. Yolo County Child Care Planning Council, October 6, 2020.
  2. Yolo County Flood Control & Water Conservation District, October 6, 2020.
  3. Yolo County Health Council, October 22, 2020.
Julie Dachtler 11/17/2020:BOS  AB 1234  County Administrator
  Conferences, meetings and events the Board of Supervisors attended.
  Where reimbursement is otherwise authorized by statute, members of a legislative body may be reimbursed for actual and necessary expenses incurred in the performance of official duties, provided that (1) the local agency has adopted a written reimbursement policy specifying the types of expenses that may be incurred, (2) expense reports and receipts are submitted, and (3) the members give a brief report on meetings attended at public expense at the next regular meeting of the local agency. (Gov. Code, §§ 53232 et seq.)

The following lists meetings attended by members of the Board of Supervisors since the posting of the last Board of Supervisors meeting agenda:

District 1, Oscar Villegas
CSAC 126th Annual Meeting.
November 12-19, 2020.

District 2, Don Saylor
CSAC 126th Annual Meeting.
November 12-19, 2020.

District 3, Gary Sandy
None attended.

District 4, Jim Provenza
CSAC 126th Annual Meeting.
November 12-19, 2020.

District 5, Duane Chamberlain
None attended.
Julie Dachtler 11/17/2020:BOS  Honorary Resolutions  County Administrator
  Acknowledge Honorary Resolutions.
 
  1. Resolution recognizing the month of November as "Native American Heritage Month". (Supervisors Villegas and Sandy)
  Acknowledge Honorary Resolutions.
Julie Dachtler 11/17/2020:BOS  Board Reports  County Administrator
  Action items and reports from members of the Board of Supervisors, including announcements, questions to be referred to staff and reports on various 2x2s and meetings with other agencies. (Board of Supervisors)
  Action items and reports from members of the Board of Supervisors, including announcements, questions to be referred to staff and reports on various 2x2s and meetings with other agencies.
Julie Dachtler 11/17/2020:BOS  Long-Range Planning Calendar  County Administrator
  Long Range Planning Calendar - recurring opportunity for Board members to discuss and as needed, direct staff regarding future Board agenda items. (Board of Supervisors)
  This is an opportunity for Board members to discuss and as needed, direct staff regarding future Board agenda items.
Julie Dachtler 11/17/2020:BOS  CAO Report  County Administrator
  Action items and reports from the County Administrator. (Blacklock)
  Action items and reports from the County Admnistrator.
Jeff Anderson 11/17/2020:BOS  Grasslands Regional Park Vernal Pool Habitat Project  General Services
  Approve total project budget of $130,480 for Grasslands Regional Park Vernal Pool Habitat Project and adopt a budget resolution adjusting the General Services Department, Parks Division 2020-21 budget by $35,000. (No general fund impact) (4/5 vote required) (Yarris)
 
  1. Approve total project budget of $130,480 for Grasslands Regional Park Vernal Pool Habitat Project; and
     
  2. Adopt a budget resolution adjusting the General Services Department, Parks Division 2020-21 budget by $35,000.
 
Sustainable Environment
Robust Economy
  In October 2018, the Parks Division submitted a grant application on behalf of the Yolo Basin Foundation (YBF) to the State of California Habitat Conservation Fund (HCF) for wildlife area activities at Grasslands Regional Park requesting $65,200 with a $65,280 match component (1:1 match). The Parks Division applied on behalf of the YBF due to the requirement that only cities and counties were allowed to apply for the grant. HCF notified the Parks Division in July 2019 that the grant was awarded in its entirety, and the contract formalizing the award was executed in November 2019.

YBF will develop vernal pool curriculum and train docents to lead educational programs and tours targeted to area school children, as well as the general public, at Grasslands Regional Park. The educational programming and tours will occur over the next three years. In response to the COVID-19 pandemic, the granting agency has allowed the Yolo Basin Foundation to provide virtual tours and video lessons in the likely event that schools are not participating in field trip activities. Virtual programming will also be developed for the general public. In-person, socially distant tours with limited number of participants may commence in Spring 2021 if allowed by state and county public health guidelines.  

Parks Division staff will assist with public outreach and marketing of the program, and will facilitate payment of invoices and processing of reimbursement requests. This grant implements recommendations in the 2016 Parks Sustainability Study to work with community partners to provide guided tours and educational programming. Additionally, the successful implementation of this grant ties in with marketing efforts currently underway by the Parks Division to raise awareness of the opportunities available at County Parks and to increase visitors.

Approximately 95% the $65,280 match component ($62,280) will be provided by YBF in the form of budget appropriation and volunteer docent staff hours. Approximately 5% of the match ($3,000) will be provided by the Parks Division operating budget in the form of staff time spent managing the grant payments and assisting with public outreach.
 
Expenditures  
Pre-Activity: Curriculum Development/Docent Training $41,660
Program Delivery: Field Trips/Tours $76,220
Project Management $12,600
Total Expenditures $130,480
Project Revenues                                                          
HCF Grant Funding $65,200
YBF Match $62,280
County In-Kind Staff Time $3,000
Total Project Revenue $130,480
  
Expenditure Obligation by Fiscal Year        
  FY 20-21 FY 21-22 FY 22-23     Total
Yolo Basin Foundation $ 34,000 $ 46,740 $ 46,740 $ 127,480
Yolo County In-Kind (Staff Expense) $ 1,000 $ 1,000 $ 1,000 $ 3,000
TOTAL $ 35,000 $ 47,740 $ 47,740 $ 130,480
  Yolo Basin Foundation; Parks, Recreation, and Wildlife Advisory Committee.
  Public bid process not required- no outside services.
Kimberly Villa 11/03/2020:BOS  Initiate Prop 218 Proceedings for El Macero CSA  Community Services
  Authorize staff to initiate El Macero County Service Area Proposition 218 proceedings for increase of street assessment. (No general fund impact) (Echiburu/Villa)
 
  1. Authorize staff to initiate proceedings to consider increase in the street assessment for the El Macero County Service Area (CSA);
     
  2. Direct staff to mail notice of the public hearing to consider proposed assessment changes for services to property owners in the El Macero CSA at least 45 days before the public hearing, including notification of the process to support or oppose the increased assessment;
     
  3. Direct staff to set the time and date of the public hearing to consider the proposed assessment changes and to receive and consider all public comment, and written votes on the proposed assessment changes; and
     
  4. Direct staff to prepare resolutions adopting and levying the modified street maintenance assessment for the El Macero CSA in the event the assessment changes are approved.
 
Safe Communities
 

The El Macero CSA  levies an annual street assessment to provide a source of funding for a higher level of public streets services in El Macero that the CSA would not otherwise be able to fund.

The current El Macero street charge of $180 was set in 1994.  At this time, the current $180 charge provides the CSA funds only adequate to provide landscaping and street sweeping services, which costs have increased over the years.  The current amount will not be sufficient to continue to  maintain the higher level of pavement condition that El Macero CSA desires, and requests treatment no less than every 5 to 10 years.

Proposition 218, which was approved by the voters in 1996, implemented substantive and procedural requirements for new and increased assessments.  The current assessment was grandfathered by Prop. 218, but any increase must comply with Prop. 218's requirements, including the need for an engineer's report documenting the basis for the increased assessment.  County Staff and the CSA Advisory Committee have worked together to finalize the 2020 Engineer's report for El Macero Road Maintenance and Landscaping Assessment (Att A).  Based on the engineer's report, the the proposed new annual assessment of $450.48 per residential property, and $6,892.20 for the El Macero Country Club.

A letter was sent to all property owners notifying them of this recommended action and next steps.  With the initiation of Prop 218 proceedings, by November 6, 2020, a mailing will go to all property owners outlining the new assessment and providing the process and timeline for property owners to submit ballots to support or oppose the new assessment.  The mailing will also include a ballot and notice of the public hearing on the matter which is currently scheduled to be held at the Board of Supervisors meeting on January 12, 2021 at 9:00 am.  If the Prop 218 proceedings are successful (i.e. less than a majority of returned ballots protest the assessment) the increased assessment will be collected on the property tax bill beginning the 2021-2022 tax year. 

Additionally, discussion of the new assessment will be on the agenda for the next CSA Advisory Committee meeting, scheduled for November 19. 
  County Counsel, Public Works, CSA Advisory Board
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