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  Consent-General Government   # 9.       
Board of Supervisors Clerk-Recorder/Assessor/Elections  
Meeting Date: 04/23/2024  
Brief Title:    Budget resolution based on Help America Vote Act Election Security grant funds
From: Jesse Salinas, Assessor/Clerk Recorder/Registrar of Voters, ACE
Staff Contact: Dylan Rader, Program Manager, ACE, x8231
Supervisorial District Impact: Countywide

Subject
Adopt budget resolution adjusting the 2023-2024 Assessor/Clerk-Recorder/Registrar of Voters (ACE) general fund budget appropriations by $135,000 for Yolo County Elections to accept a Federal Help America Vote Act grant to improve election security and safety. (No general fund impact) (4/5 vote required) (Salinas/Rader)
Recommended Action
Adopt budget resolution adjusting the 2023-24 ACE Elections general fund budget appropriations by $135,000 for Yolo County Elections to accept a Federal Help America Vote Act grant to improve election security and safety.
Strategic Plan Goal(s)
Safe Communities
Reason for Recommended Action/Background
In 2023, the Yolo County grand jury put together a report that analyzed the safety and security of the Elections department. As part of that report, it was identified that the Elections Office is severely lacking in security at its front desk. Currently, there is only a half swinging door that does not lock and plastic barriers above its countertop. Elections staff have been working with General Services to construct a security door, and a closed plexiglass barrier that will protect Elections staff from possible public threats. Securing funding for this project has been a top priority so that staff can feel safe and secure before the November 2024 general election. This Help American Vote Act grant is a helpful step in securing that funding. The $135,000 offered from this grant will help meet the needs of Yolo County Elections staff and rectify one of the observations made by the grand jury.

The necessary grant has been signed and executed by the Registrar of Voters. This grant does not require a county match and can be used to reimburse expenditures from February 1, 2024 through June 30, 2025.  Additionally, this grant has been sent to the grant oversight committee and approval has been provided from the Department of Financial Services (DFS).
Collaborations (including Board advisory groups and external partner agencies)
Staff collaborated with DFS to get approval to move forward with the grant and a budget resolution. County counsel reviewed and approved the resolution as to form. General Services staff have also been involved in planning for and securing a vendor for the construction project.

Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   135,000
Amount budgeted for expenditure:    $   0
Additional expenditure authority needed:    $   135,000
One-time commitment     Yes
Source of Funds for this Expenditure
$135,000
- $135,000
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
The net cost to the county for this grant is $0. An increase in spending authority will be offset by the reimbursement revenue from the grant.
Attachments
Att. A. Help America Vote Act grant agreement 23G27157
Att. B. Budget Resolution

Form Review
Inbox Reviewed By Date
Jesse Salinas Jesse Salinas 03/28/2024 04:32 PM
Financial Services David Estrada 04/08/2024 10:02 AM
County Counsel Hope Welton 04/09/2024 10:48 AM
Jesse Salinas Jesse Salinas 04/09/2024 03:30 PM
Financial Services David Estrada 04/10/2024 07:31 AM
County Counsel Hope Welton 04/10/2024 12:24 PM
Berenice Espitia Berenice Espitia 04/11/2024 11:54 AM
Form Started By: Dylan Rader Started On: 03/28/2024 11:37 AM
Final Approval Date: 04/11/2024

    

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