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Consent-General Government # 14.
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| Board of Supervisors |
Financial Services |
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| Subject |
| Receive and file the Department of Financial Services annual report on purchase card transactions for 2017-18. (No general fund impact) (Newens) |
| Recommended Action |
| Receive and file the Department of Financial Services annual report on purchase card transactions for fiscal year 2017-18. |
| Strategic Plan Goal(s) |
| Operational Excellence |
| Reason for Recommended Action/Background |
The Purchase Card program has been successfully utilized by the County since 1995 and is a recognized method of streamlining the purchase process for lower cost items. The County participates in the State of California's Cal-Card Program, adopted by the Board of Supervisors on March 25, 2003. The Purchase Card policy directs the Chief Financial Officer to file an annual report including the purchase card limits for each department head, elected official or equivalent, the total number of cards in use by department, the volume of transactions both in number and amount and other information relative to the effectiveness of the purchase card program. Such report is submitted herein as Attachment A - Purchase Card Summary.
When comparing Fiscal Year 2017-18 to the prior Fiscal Year 2016-17, the number of purchase cards in the County decreased to 171 cardholders from 197 cardholders. The total number of transactions increased from 9,037 to 9,221, an increase of 2.0%. The County receives a rebate from the Cal-Card program based on the total amount purchased. The amount the County received in Fiscal Year 2017-18 is $27,966.
The policy also directs the Chief Financial Officer to perform compliance audits, on a rotating basis, in order to determine the adequacy of internal controls and appropriate applications of the controls within the departments. The last formal purchase card audit was completed in 2008. The Internal Audits Division has a countywide purchase card audit in progress targeting completion and release of the report before the end of 2018-19. |
| Collaborations (including Board advisory groups and external partner agencies) |
| None. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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