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Consent-General Government # 12.
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| Board of Supervisors |
Financial Services |
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| Subject |
| Receive and file the Chief Financial Officer's Annual Report on Revolving and Other Cash Funds for 2017-18. (No general fund impact) (Newens) |
| Recommended Action |
| Receive and file the Chief Financial Officer's Annual Report on Revolving and Other Cash Funds for 2017-18. |
| Strategic Plan Goal(s) |
| Operational Excellence |
| Reason for Recommended Action/Background |
The Board of Supervisors has delegated certain responsibilities related to revolving funds to the Chief Financial Officer (as part of duties of Auditor-Controller) and the County Administrator. This report (Attachment A) summarizes the status and changes in the revolving funds authorized by the Chief Financial Officer during the fiscal year 2017-18, as required by Government Code Sections 29321.1 and 29370.1.
This report summarizes the cash balances reported by County departments, the changes in fund balances that were authorized by the Chief Financial Officer and any audits performed during the year. The report includes cash on hand as well as cash held in banks outside of the County treasury and under the control of the department heads and elected officials.
As of June 30, 2018, there were a total $14,895 of revolving funds, $21,209 of special appropriation funds, and $4,522,899 in other cash funds held outside of the County treasury.
A revolving fund by its nature can generate expenditures equal to multiple times its balance; therefore, it is critical to maintain proper control of these funds. County internal auditors periodically carry out audits of these funds countywide and continuously make recommendations for improvement in control at the departments. During fiscal year 2017-18, County internal auditors completed an agreed upon procedures review for the Probation Department and a special review of the Public Guardian (Health and Human Services Agency) and Public Administrator (Sheriff). Internal auditors' reviews included a review of the departments' procedures around revolving cash funds. |
| Collaborations (including Board advisory groups and external partner agencies) |
| This report is a compilation of cash reports submitted by all County departments with revolving and special appropriations funds. |
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