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Consent-General Government # 18.
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| Board of Supervisors |
General Services |
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| Subject |
| Approve $72,000 work authorization for Consero Solutions for work related to the Yolo Bypass Implementation project under Agreement No. 17-153. (No general fund impact) (Yarris/Sabatini) |
| Recommended Action |
| Approve $72,000 work authorization with Consero Solutions for work related to the Yolo Bypass Implementation project under Agreement No. 17-153. (Total project cost July 1, 2017-June 30, 2019: $144,000.) |
| Strategic Plan Goal(s) |
Sustainable Environment
Flourishing Agriculture |
| Reason for Recommended Action/Background |
Ninety-eight on-call consulting contracts were approved by the Board of Supervisors on June 6, 2017. When approved, the Board stipulated that any project that is awarded to an on-call consultant is subject to a review process that, depending upon the size of the contract, may include the County Procurement Agent, the County Administrator's Office, or the Board of Supervisors.
In compliance with the County Administrative Policies & Procedures Manual, the County General Services Director is authorized to approve services for emergency work and other non-grant funded repair, construction, and/or urgent design projects under $100,000 with approval from the County Purchasing Agent and/or the County Administrators Office depending upon project funding. All projects awarded that are over $100,000 or any grant funded work will be brought to the Board of Supervisors for approval. On-call consultant contracts may be utilized for work on a non-emergency basis, but they do not preclude the County from seeking other firms on the basis of requests for qualifications for any other major project.
The $72,000 work authorization for Consero Solutions is related to reimbursable work being completed for:
- development of a proposal to share data collected reimbursable by the Westside Tributary Flow Monitoring Study;
- agricultural sustainability strategy development reimbursable by the Sacramento Area Flood Control Agency; and
- funding from the State Water Contractors Association to update the County's 2014 Yolo Bypass Drainage and Infrastructure Improvements study.
Consero Solutions will also provide review of environmental documents, facilitation of public meetings and management of stakeholder outreach for projects related to the Yolo Bypass Working Group and its role in developing locally preferred alternatives for the implementation of the Biological Opinions. |
| Collaborations (including Board advisory groups and external partner agencies) |
| County Administrator's Office, Department of Financial Services, General Services Department. |
| Competitive Bid Process |
On-call contracts were solicited and reviewed in compliance with all Department of Financial Services policies and procedures. Contracts were approved by the Board of Supervisors in June 2017.
A solo source was approved for this contractor in July 2016 resulting in a one year contract. The contractor was awarded a three-year on-call contract in 2017 and a subsequent work order authorization was issued to continue the work underway since 2016. This work order authorization will allow staff and the consultant to complete the projects referenced above. Board approval is required because the total compensation (FY 17/18 and FY 18/19) will exceed $100,000. A competitive RFQ/RFP will be issued prior to FY 19/20 should these services be needed next fiscal year. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| Funding for this work authorization has been secured through the operating budget for the Water Resources Division of the County Administrator's Office and granting agencies. |
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