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  Consent-Community Services   # 22.       
Board of Supervisors   
Meeting Date: 09/25/2018  
Brief Title:    Landfill Leachate Disposal Agreement
From: Taro Echiburu, Director, Department of Community Services
Staff Contact: Ramin Yazdani, Director, Integrated Waste Management, Department of Community Services, x8848
Supervisorial District Impact:

Subject
Approve amendment to Agreement No. 13-59 with the City of Davis to extend the term through May 20, 2023 for special industrial sewer rates for disposal of leachate. (No general fund impact) (Echiburu/Yazdani)
Recommended Action
Approve amendment to Agreement No. 13-59 with the City of Davis to extend the term through May 20, 2023 for special industrial sewer rates for disposal of leachate.
Strategic Plan Goal(s)
Operational Excellence
Sustainable Environment
Reason for Recommended Action/Background

During normal operations, the Yolo County Central Landfill (Landfill) generates leachate and other liquid waste. The landfill also accepts other liquid wastes such as septage, chemical toilet wastes and industrial wastewater generated in unincorporated areas.  These liquid wastes are stored and treated in the landfill's surface impoundments and disposed of by evaporation.  Historically, during heavy rainy season the volume of liquid waste has occasionally exceeded the evaporation capacity of the surface impoundments and required offsite disposal of some liquid waste.  Since 1991, the Landfill has discharged its excess leachate to the adjacent Wastewater Treatment Plant (WWTP) operated by the City of Davis (City) for treatment and disposal.

On May 21, 2013 the Board of Supervisors approved a five-year agreement between the City of Davis and the County of Yolo to establish special industrial rates for disposal of leachate. Under this agreement the City accepts leachate for treatment at a fixed charge by special contract provided the waste does not violate any pretreatment standard.  The amount charged by the City pursuant to the special contract reflects, as close as is reasonably practicable, the cost the City incurs in providing, operating, and maintaining the facilities serving the contracting industrial user.

Under the proposed amendment to the existing agreement, the Landfill agrees to pay to the City a rate of $3.18 per 100 cubic foot of wastewater discharged by the Landfill to the WWTP (“Contracted Rate”). The Contracted Rate is based upon the City’s cost of operating and maintaining the WWTP, which comprises approximately 60% of the standard sewer rate for industrial discharges, and the fact that the Landfill does not use the City’s collection system to transport its leachate to the WWTP.

Collaborations (including Board advisory groups and external partner agencies)
County staff and City of Davis WWTP staff worked together to prepare the amendment to the existing agreement. The agreement was approved as to form by County Counsel.
Competitive Bid Process
No competitive bid process was used for this agreement with City of Davis.

Fiscal Impact
Potential fiscal impact (see notes in explanation section below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   450,000
Amount budgeted for expenditure:    $   90,000
Additional expenditure authority needed:    $  
On-going commitment (annual cost):    $   90,000
Source of Funds for this Expenditure
$450,000
Explanation (Expenditure and/or Revenue)
Further explanation as needed:

Landfill staff estimates a $450,000 cost for the five-year term of the agreement, and has budgeted one-fifth of this amount, $90,000, for fiscal year 2018-19.  Sufficient funds will be budgeted in future years for liquid waste disposal.

Attachments
Att. A. Agreement

Form Review
Inbox Reviewed By Date
Financial Services bporter 08/29/2018 11:30 AM
County Counsel Eric May 08/29/2018 03:42 PM
Form Started By: ryazdani Started On: 04/30/2018 03:58 AM
Final Approval Date: 08/29/2018

    

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