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Consent-Community Services # 23.
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| Board of Supervisors |
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| Subject |
| Approve third amendment to agreement with A&L Services, Inc. of Davis increasing total contract amount by $200,000 to provide additional excavation services due to storm events. (No general fund impact) (Echiburu) |
| Recommended Action |
| Approve third amendment to Agreement No. 5555-2016-0301-A&L Servs with A&L Services, Inc. of Davis increasing total contract amount by $200,000 to provide additional excavation services due to storm events. |
| Strategic Plan Goal(s) |
Operational Excellence
Safe Communities
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| Reason for Recommended Action/Background |
In 2015, the Yolo County Purchasing Division solicited proposals for excavation services. The requested services included a variety of types of excavation work and cleaning of drainage conveyances. The services are needed for work that requires specialized equipment that the County doesn’t own and to supplement County forces. A&L Services, Inc. of Davis was awarded a not-to-exceed contract of $25,000 per year over a three year term. Amendment #1 added $22,500 of services to the contract in August 2016. Amendment #2 added $200,000 to the contract in May 2017.
The recent storms and declared disaster have resulted in an unusual amount of damage as compared to prior years, including slope failures and washed out culverts. Amendment #2 provided sufficient contract authority to proceed with the repair of major slope failures on County Roads 57, and replace washed out culverts on County Roads 2, 29, 85A, 87 and 88. However, the storm damage was greater than originally estimated for Amendment #2, and the County has additional damaged areas that require repairs before next winter’s storms. Amendment #3 will allow for additional excavation services including ditch, slough, levee, and drainage canal cleanout, debris removal, culvert replacement, slope stabilization, and engineered fill construction, for several more areas that were damaged by last winter’s storms including County Roads 89, 22 and work on another location on County Road 2. The remaining contract authority will also allow for timely future repairs, if needed following the upcoming winter’s storms, in accordance with Exhibits B and C, and if directed by the Director of the Public Works Division. |
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| Collaborations (including Board advisory groups and external partner agencies) |
| County Counsel has reviewed the Amendment as to form. |
| Competitive Bid Process |
Request for Proposals (RFP) Services Requested: Excavation services County wide for projects in paving as well as ditch, slough, levee and drainage canal maintenance and clean out.
Evaluation Criteria Included in RFP
- Reasonableness of Cost
- Qualifications and Experience
- Demonstrated Competence
- Past Performance/Customer References
- Quantity and Types of Equipment Available for Services
- Quality and Completeness of Submitted Proposal
Proposals/Received: A&L Services, Inc |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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