Agenda

Return

Consent-Health & Human Services # 29.

Board of Supervisors

Adult & Aging

Meeting Date:	09/12/2017
Brief Title: Resource Development Associates - Prop 47 Grant Evaluator FY17-20
From:	Karen Larsen, Director, Health & Human Services Agency
Staff Contact:	Chris Contreras, Administrative Services Analyst, Health & Human Services Agency, x8289
Supervisorial District Impact:

Subject

Approve agreement with Resource Development Associates, Inc. in the amount of $149,945 to provide data collection and evaluation of the Proposition 47 Steps to Success project to ensure compliance with the Board of State and Community Corrections Grant requirements for the period September 1, 2017 through September 30, 2020. (No general fund impact) (Larsen)

Recommended Action

Approve agreement with Resource Development Associates, Inc. in the amount of $149,945 to provide data collection and evaluation of the Proposition 47 Steps to Success project to ensure compliance with the Board of State and Community Corrections requirements for the period September 1, 2017 through September 30, 2020; and
Delegate authority to the Director of Health and Human Services Agency and/or her/his designee to sign and execute any additional forms, documents and/or amendments as necessary relating to this agreement.

Strategic Plan Goal(s)

Operational Excellence
Thriving Residents
Safe Communities

Reason for Recommended Action/Background

On January 24, 2017, the Yolo County Board of Supervisors approved and adopted a resolution authorizing Yolo County Health and Human Services Agency (HHSA) to submit a grant proposal to the Board of State and Community Corrections (BSCC) for Proposition 47 grant funds and to receive and administer the funds to expand existing diversion programs in Yolo County and provide intensive case management and treatment, civil legal assistance and permanent housing assistance. On June 14, 2017, the BSCC awarded Yolo County HHSA $5,968,214 to implement their proposed project.

Approval of this agreement will allow Resource Development Associates, Inc. to implement a four-part evaluation approach to this project which includes 1) a collaborative evaluation planning process, 2) a preliminary evaluation during the first two years of the project, 3) a final evaluation at the end of the grant period, and 4) ongoing collaboration with HHSA, the Local Advisory Committee (LAC), and other project partners and stakeholders.

The performance measures included in this agreement are as follows:


Program Purpose	A. To provide data collection and evaluation of the Proposition 47 Steps to Success Project to ensure compliance with Board of State and Community Corrections (BSCC) requirements. B. To support ongoing programmatic improvements to the Steps to Success Project.
Program Description	Contractor will engage in evaluation of Yolo County’s Proposition 47 Steps to Success Project, collaborating with all involved partners, and will produce preliminary and final evaluation reports.
PM1: How much did we do?
1.1 1.2 1.3	One Local Evaluation Plan will be completed by Contractor during the first four months. One preliminary evaluation of the Steps to Success Project will be completed by Contractor during the first two years of the project One final evaluation of the Steps to Success Project will be completed by Contractor at the end of the grant period
PM2: How well did we do it?
2.1	Contractor to receive 80% positive feedback on satisfaction survey conducted with the Steps to Local Advisory Committee mid-way through the Steps to Success Project
PM3: Is anyone better off?
	Yolo County will meet the BSCC data collection and evaluation requirements associated with the Proposition 47 Steps to Success Project as a result of activities conducted by Contractor
3.1	At least two identified Steps to Success Program improvements will occur as a result of recommendations provided by Contractor

Collaborations (including Board advisory groups and external partner agencies)

County Counsel has approved this agreement as to form.
HHSA
Local Advisory Committee
Project partners and stakeholders

Competitive Bid Process

On July 14, 2017, with approval from the CAO’s office, HHSA issued a Request for Quotes (RFQ) requesting bids from four potential evaluators to complete the grant evaluation requirements, including, but not limited to the Local Evaluation Plan, the Two-Year Preliminary Evaluation Report, and the Final Local Evaluation Report, and to assist in the data collection and evaluation requirements of the Proposition 47 Steps to Success project.

HHSA received two proposals from this solicitation. The proposal submitted by Resource Development, Inc. was evaluated and determined to meet all the required qualifications necessary to successfully provide data collection and evaluation of the Proposition 47 Steps to Success project. The following chart provides a summary of the RFQ evaluation criteria:

Request for Quotes Service Requested: Data collection and evaluation of the Proposition 47 Steps to Success project to ensure compliance with the Board of State and Community Corrections requirements Evaluation criteria included in Request for Quotes: Cost Experience in evaluating forensic related programs Experience with Research Design Components, Strategies, and Measures Central to Evaluation Process Bids received:
Hatchuel Tabernik and Associates	$150,000
Resource Development Associates, Inc.	$149,945

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 49,945
Amount budgeted for expenditure:		$ 0
Additional expenditure authority needed:		$ 49,945
On-going commitment (annual cost):	$ 50,000

Source of Funds for this Expenditure

$49,945

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

No general funds are required for this Agreement. These services will be funded by state Prop 47 grant funds for the period September 1, 2017 through September 30, 2020. HHSA is preparing a separate budget resolution for the Prop 47 grant funding. The related funding will be included in the requested budget process for future fiscal years.

The following is the breakdown of funding for this Agreement:

September 1, 2017 through September 30, 2018	October 1, 2018 through September 30, 2019	October 1, 2019 through September 30, 2020	Total
$49,945	$50,000	$50,000	$149,945

Attachments
Att. A. Agreement

Form Review

Inbox	Reviewed By	Date
Financial Services	Tom Haynes	09/05/2017 01:25 PM
County Counsel	Hope Welton	09/05/2017 02:35 PM
Form Started By: ccontreras		Started On: 08/15/2017 12:40 PM
Final Approval Date: 09/05/2017

Program Purpose

Program Description