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Consent-General Government # 24.
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| Board of Supervisors |
General Services |
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| Subject |
| Approve contract with The Sidwell Company in the amount of $225,000 for professional GIS data migration services and a GIS parcel data creation, maintenance, mapping and management solution for the period September 12, 2017 through December 31, 2018. (No general fund impact) (Yarris) |
| Recommended Action |
| Approve contract with The Sidwell Company in the amount of $225,000 for professional GIS Parcel data migration services and a GIS parcel data creation, maintenance, mapping and management solution for the period September 12, 2017 through December 31, 2018. |
| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents |
| Reason for Recommended Action/Background |
Yolo County utilizes the Esri GIS platform to maintain tax parcels in a GIS format. The creation, maintenance, and mapping of parcels requires the use of data in various formats. The Sidwell Company provides an end-to-end solution for parcel data migration, creation, maintenance, database management, and map page production. This includes not only services for data migration but commercial off the shelf tools that streamline related workflows. Sidwell’s software extensions to the Esri software bridge an existing gap and provide additional capabilities to the core software, making parcel creation, maintenance, management and map creation much more efficient. The data migration services will quickly move the County’s parcel data into Esri’s standard data model, allowing us to easily and efficiently take advantage of the numerous configurable applications that are part of the Esri platform. Ultimately, this will provide increased accuracy and efficiency for County staff and allow us to more easily present information to the public.
The County’s current GIS platform, Esri, provides out of the box tools for all of the above, however, the tools require a high level of configuration and a tremendous amount of time to implement. In-house migration of the current GIS parcel data to the Esri Parcel Fabric would be a multi-year project at a cost exceeding the proposed project cost.
If this project were completed by current County GIS staff, working on only parcel data migration full-time, the department currently estimates that it would take at a minimum 2.5-3 years to complete and cost approximately $321,352 to $385,623. These estimates also assume that an in-house project of this size and complexity could reach a successful completion. The work that Sidwell is proposing will complete the project in 9-12 months and will save the County $96,000-$160,000.
General Services has negotiated for Sidwell to load the Pilot parcel data into one of Esri’s configurable application. This will enable us to see how the product will work with Esri’s platform. Additional, temporary licensing of the MapEditor, Administrator, and MapPlotter were negotiated, allowing for the training of multiple staffers during the training phase of the project. This will help ensure that there are not single points of failure in the day-to-day operation of the system. |
| Collaborations (including Board advisory groups and external partner agencies) |
| County Administrator's Office, General Services Department, Department of Financial Services, Assessor, Clerk-Recorder and Elections, and County Counsel. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| Funding for this project was included in the 2017-2018 budget. |
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