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Consent-Law & Justice Services # 11.
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| Board of Supervisors |
Sheriff-Coroner/Public Administrator |
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| Subject |
| Approve two-year agreement with the City of Davis for animal control services in the amount of $326,715 for 2017-18 and $336,516 for 2018-19. (No general fund impact) (Prieto) |
| Recommended Action |
| Approve two-year agreement with the City of Davis for animal control services in the amount of $326,715 for 2017-18 and $336,516 for 2018-19. |
| Strategic Plan Goal(s) |
Operational Excellence
Safe Communities |
| Reason for Recommended Action/Background |
Approval of this agreement maintains contracted services for fiscal year 2017-18 through 2018-19. As this agreement is being made between two government entities, action by the Board of Supervisors is required. All other incorporated cities and the University of California, Davis, contracts have been previously approved. Davis City Council members requested additional time to conduct their own research into the cost calculations before approval, therefore this contract is being approved after the start date of July 1, 2017.
Yolo County, through the Sheriff-Coroner’s Office, is contractually responsible for providing all cities, unincorporated areas and the campus of the University of California, Davis, with animal control ordinance enforcement, dog licensing, shelter operation and spay/neuter education services. The Sheriff’s Office continues to work with agencies to look at every option possible to reduce cost and generate revenue in the Animal Services Section. In an effort to increase licensing compliance and reduce contract amounts, a contract provision has been made that, should the revenue collected from licensing within each city's jurisdiction exceed the anticipated fiscal year amount, the final quarter payment due to the County will be adjusted accordingly. The participating agencies have agreed to take a more active role in reducing service calls and limit service hours to 8:00 a.m. to 5:00 p.m., six days a week; Monday through Saturday. Services will be provided outside these specific hours only when authorized in advance by a representative of the City, except for when required by Health and Safety Code section 121595 and 121600 or Penal Code section 597(f). In addition to the annual agreed compensation, an additional hourly fee of $59.00 per hour will be reimbursed by the city for any extraordinary incident defined as requiring more than ten county staff hours.
Based on the contracts, all program costs are recovered, with the County of Yolo only responsible for the portion of costs associated with animal shelter and patrol services provided to the unincorporated area of the county. The cost is allocated between the cities of Davis, West Sacramento, Winters and Woodland; the University of California, Davis and Yolo County (for the unincorporated area of the county) based on the number of animals housed, patrol calls and hours. The County Administrator provides oversight in reaching concurrence with the County’s partners on the calculation of each entity’s portioned cost of the program’s $2.7 million budget. Sheriff-Coroner staff worked with each jurisdiction in reaching the methodology to prorate the program’s costs. The representatives of the cities and the University mutually agreed that the program be funded based on each entity’s portion of the time services were provided to their respective cities. As a result, net program costs are recovered through these contracts.
Fiscal year 2018-19 contract amounts will be increased by 3% and will be budgeted as such. |
| Collaborations (including Board advisory groups and external partner agencies) |
| County Counsel has approved the agreements as to form. |
| Competitive Bid Process |
As these contracts are revenue contracts, no competitive bid occurred.
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| The 2017-18 Animal Services current adopted budget appropriation of $2,683,355 includes all of the $326,715 in reimbursement revenue from the City of Davis. Notwithstanding, the additional General Fund amount of $497,700 for FY 2017-18 was included in the adopted budget, so no additional general funds will be required. Fiscal year 2018-19 contract amounts will be increased by 3% and budgeted as such. |
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