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Consent-Community Services # 24.
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| Board of Supervisors Meeting |
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| Subject |
| Adopt resolution establishing a budget account set-aside in the Division of Integrated Waste Management’s 2015-2016 budget in the amount of $466,869 to serve as the financial assurance mechanism for Mining Reclamation Plan for the landfill’s soil borrow site. (No general fund impact, $466,869 impact to sanitation enterprise fund) (Echiburu/Sinderson) |
| Recommended Action |
- Adopt the resolution (Attachment A) establishing a budget set-aside account in the Division of Integrated Waste Management’s fiscal year 2015-2016 budget in the amount of $466,869 and to serve as the financial assurance mechanism for Mining Reclamation Plan for the landfill’s soil borrow site.
- Authorize the Department of Financial Services to take the necessary actions to implement the resolution.
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| Strategic Plan Goal(s) |
Protect open space and the environment
Provide fiscally sound, dynamic and responsive services |
| Reason for Recommended Action/Background |
On June 9, 2015, the Board approved the Central Landfill Borrow Site Project, which will provide a new source of soil for the Yolo County Central Landfill (YCCL). The Landfill needs a steady supply of soil to support a variety of operations, including daily and intermediate cover, final closure of individual landfill modules, and construction of new modules. These activities are required to ensure continued compliance with state requirements, including the final closure of waste Management Units 1 and 2 which is scheduled for construction this fall.
A Reclamation Plan for the project was prepared and submitted to the California Department of Conservation, Office of Mine Reclamation, as required by the State Surface Mining and Reclamation Act. A detailed cost estimate and proof of financial assurance are also required to be submitted and approved by the state and local agencies prior to any soil removal to ensure that the funds required to complete remediation of the borrow site will be available as needed..
The estimated cost for reclamation of the entire site is $466,879 (Attachment B). State mining regulations provide for use of several types of financial assurance mechanisms. Following discussions with Department of Finance and County Counsel staff, the division recommends approval of a budget set aside. A budget set aside is a financial mechanism by which a government entity proposes to make specific identified monies within the entity's budget available to perform reclamation pursuant to the approved reclamation plan. The appropriate amount will be set aside in a reserve account in the Sanitation Enterprise fund until remediation is complete. As stated in the Reclamation Plan, the entire amount won't be required to be spent in one lump sum. The division plans to remediate the site in three sections, during the estimated 50-year excavation period for the site. Therefore, the budget set aside amount will be reduced following remediation of each section.
The division will work with the Department of Financial Services to take the necessary actions to implement the resolution and submit the required financial assurance documents to the Planning Division and state Department of Conservation. |
| Collaborations (including Board advisory groups and external partner agencies) |
| The division worked with the Planning Division of PPWES, Department of Financial Services and County Counsel’s Office. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| To begin mining the borrow site, the division is required to submit financial assurance documents to the state Office of Mine Reclamation to ensure that the funds required to complete remediation of the borrow site will be available as needed. The cost estimate is $466,879 for reclamation of the entire site. The regulations allow several financial assurance mechanisms. Following discussions with Department of Financial Services and County Counsel staff, we recommend approval of a budget set aside. A budget set aside is a financial mechanism by which a government entity proposes to make specific identified monies within the entity's budget available to perform reclamation pursuant to the approved reclamation plan. |
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