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Consent-Health & Human Services # 15.
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| Board of Supervisors |
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| Subject |
| Approve third amendment to Agreement No. 15-10133 with the California Department of Public Health to add funding in the amount of $22,000 for a new total contract of $5,541,379 for the period October 15, 2015 through September 30, 2019 for services related to the Women, Infants and Children (WIC) Program and adopt budget resolution increasing the 2018-19 budget for the Health and Human Services Agency WIC program by $22,000 for Non-Capital Asset Purchases. (No general fund impact) (4/5 Vote Required) (Larsen) |
| Recommended Action |
- Approve third amendment to Agreement No. 15-10133 with the California Department of Public Health to add funding in the amount of $22,000 for a new total contract of $5,541,379 for the period October 15, 2015 through September 30, 2019 for services related to the Women, Infants and Children Program; and
- Adopt budget resolution increasing the 2018-19 budget for the Health and Human Services Agency Women, Infants, and Children program by $22,000 for Non-Capital Asset Purchases.
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| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
Safe Communities |
| Reason for Recommended Action/Background |
The California Department of Public Health (CDPH) Women, Infants and Children Division administers funds provided by the United States Department of Agriculture (USDA), Food and Nutrition Service for the operation of the Special Supplemental Nutrition Program for Women, Infants and Children (WIC Program). Service population eligibility for the WIC Program is based upon federal regulations such as participant category (pregnant, breastfeeding, and postpartum women, infant or child under five [5] years of age), a household income at or below 185 percent of federal poverty guidelines, and nutritional risk. The overall goal of the WIC Program is to improve the health status of eligible participants by providing nutritious foods to supplement diets, information on healthy eating, breastfeeding support and referrals to health care and other social services.
On August 20, 2015, CDPH allocated funding to the County of Yolo (“County”) in the amount of $5,366,980 for delivering WIC Program services for the period October 1, 2015 through September 30, 2019. In June 2016, the County received an increase in the funding based on the number of cases managed, and the total maximum funding amount increased to $5,519,379, without any change in the term of the Agreement.
Now, CDPH is introducing the WIC Card in California, which will replace the current paper-based food checks and will provide an easier way to issue food assistance benefits, as well as improve the shopping experience for WIC families and grocers. In order to implement the new WIC Card, CDPH/WIC must replace WIC's current computer system with a new system, which will be called WIC WISE (WIC Web Information System Exchange).
CDPH reviewed the current IT equipment used by the County to deliver WIC services and determined it does not meet the minimum requirement for processor capacity for implementation of the WIC WISE System and WIC Card. Due to limited budget capacity, the County approached CDPH to request an increase in funding to replace existing IT equipment. CDPH approved the additional funding in the amount of $22,000 which is being added to the contract budget.
In order to ensure that the County can take advantage of this increase in funding to improve IT equipment in the WIC Program, staff hereby recommends the Board approve this amendment and associated budget resolution. This will allow the County to become a successful participant in the Wave 3 rollout of WIC Cards, and will ultimately allow the County to provide a more convenient way for families to shop for WIC foods and provide flexibility in their shopping experiences.
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| Collaborations (including Board advisory groups and external partner agencies) |
| County Counsel has approved this Agreement and Budget Resolution as to form. |
| Competitive Bid Process |
| Not applicable to State Revenue Contracts. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
No general funds are required by this action. This allocation was not included in the FY 2018-19 budget submitted to the Board in September 2018 as the County didn't have prior communication on the need for replacement and funding approval for computers from CDPH at that time. This replacement of IT equipment will be funded by Federal WIC funds. Budget resolution has been attached for incremental additional funding in the amount of $22,000 in FY 2018-19.
The following is the breakdown of funding for this agreement.
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Federal FY
10/01/2015 -09/30/2016 |
Federal FY
10/01/2016 -09/30/2017 |
Federal FY
10/01/2017 -09/30/2018 |
Federal FY
10/01/2018 -09/30/2019 |
| Federal WIC Funding |
$1,343,682 |
$1,382,584 |
$1,392,447 |
$1,422,666 |
| Grand Total |
$5,541,379 |
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