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Consent-Health & Human Services # 18.
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| Board of Supervisors |
Administration |
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| Subject |
| Approve third amendment to agreement with A-1 Protective Services to increase contract amount by $11,000 for 2017-18 for a new contract maximum amount of $321,887.20 for the provision of security, security management and support services from February 1, 2017 to June 30, 2019. (General fund impact $234) (Larsen) |
| Recommended Action |
| Approve third amendment to agreement with A-1 Protective Services to increase contract amount by $11,000 for 2017-18 for a new contract maximum amount of $321,887.20 for the provision of security, security management and support services from February 1, 2017 to June 30, 2019 |
| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
Safe Communities |
| Reason for Recommended Action/Background |
The Yolo County Health and Human Services Agency entered into this agreement with A-1 Protective Services in January of 2017 to provide security guards for the lobbies in our facilities in Woodland and West Sacramento. Security guards are expected to stand by in the lobby areas, patrol the facilities and grounds and respond to emergencies.
This agenda item will increase the contract amount for fiscal year 2017-18, because HHSA required more hours for security guard services than was originally anticipated in the current year. |
| Collaborations (including Board advisory groups and external partner agencies) |
| County Counsel has approved this Amendment as to form. |
| Competitive Bid Process |
Request for Proposals (RFP) Service Requested: Security Guard Services
On April 12, 2016, the HHSA released a Request for Proposal for Security Guard Services (RFP #2016-03). HHSA received six (6) proposals. One (1) proposal was disqualified for failure to comply with RFP instructions. The remaining five (5) proposals were evaluated and scored by the evaluation committee for the RFP. HHSA originally contracted with the top scoring proposer, but ran into performance issues with that provider. HHSA terminated that contract in fiscal year 2016-17, and re-assigned the contract for this service to A-1 Protective Services (the proposed that scored second) beginning in February of 2017.
Evaluation Criteria Included in RFP
Qualification & Experience (100 points)
Description of Vendor Operations (20 points)
Vendor Approach to the Project (50 points)
Methodology for Vendor Performance Outcomes (40 points)
Demonstrated Competence/Past Performance (50 points)
Responsibility/Responsibility (60 points)
Financial Stability (60 points)
Reasonableness of Costs (20 points)
Bids Received
| Bidder |
Bid |
| Cypress Private Security |
$113,639.25 |
| A-1 Protection Services |
$114,998.40 |
| Universal Protection Service |
$120,619.20 |
| Lyons Security Services, Inc. |
$18.23/Hour |
| Hylton Security, Inc. |
$17.82/Hour |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
This is a budgeted expense for HHSA. The funding sources for this expense fall under the new HHSA Administration budget category which pulls funding from a variety of sources. The attached amendment increases the contract for FY17-18 by $11,000 for a contract maximum of $321,887.20.
| Fiscal Year/fund source |
Original Contract |
Amendment |
New Contract |
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| Original FY16-17 |
$50,760 |
$0 |
$50,760 |
| Option Letters FY17-18 |
$0 |
$127,848.40 |
$127,848.40 |
| Amendment 1 FY17-18 |
$0 |
$0 |
$0 |
| Amendment 2 FY17-18 |
$0 |
$0 |
$0 |
| This 3rd Amendment FY17-18 |
$0 |
$11,000 |
$11,000 |
| Option Letter FY18-19 |
$ |
$132,278.80 |
$132,278.80 |
| TOTAL |
$50,760 |
$271,127.20 |
$321,887.20 |
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