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Consent-Health & Human Services # 28.
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| Board of Supervisors |
Child, Youth & Family |
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| Subject |
| Approve agreement with Lilliput Children’s Services dba Lilliput Families for 2018-19 for a maximum amount of $412,236, to provide supervised visitation services to Yolo County for the period July 1, 2018 through June 30, 2019. (No general fund impact) (Larsen) |
| Recommended Action |
- Approve agreement with Lilliput Children’s Services dba Lilliput Families for fiscal year (FY) 2018-19 for a maximum amount of $412,236 to provide supervised visitation services to Yolo County for the period July 1, 2018 through June 30, 2019; and
- Approve authority to Director to exercise the option to extend the term of this agreement for up to four (4) consecutive one-year periods (July 1, 2019 through June 30, 2020; July 1, 2020 through June 30, 2021; July 1, 2021 through June 30, 2022; and July 1, 2022 through June 30, 2023) on the same terms and conditions set forth in the Agreement.
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| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
Safe Communities |
| Reason for Recommended Action/Background |
This agenda item is intended to approve a contract with Lilliput Families for supervised visitation services in fiscal year 2018-19, with optional extensions for four additional 12-month terms. Supervised visitation and coaching is the coordination and provision of scheduled contact between the child(ren) in a family and the child(ren)'s biological, adoptive or other relative. The goal of this supervised visitation is to ensure child safety and to provide feedback and coaching for the parent to increase attachment and bonding for the child in the presence of a third party.
The supervised visitation and coaching services provided by Lilliput Families will serve children (ages 0 – 17) who are dependents of the court and are in out-of-home placement, and their parents or other family members. The program goal is to provide visitation and coaching services for the child(ren) and parent(s) in a supervised environment that is the most home like or in a setting that is natural, safe, secure and confidential. The program will ensure the child is safe, enhance the child/parent relationship, maintain parent/child relationship and other family attachments, and that the sense of loss and/or abandonment that children experience when placed in foster care is reduced. The program will provide feedback to the Child Welfare Services (CWS) social worker that will aid in assessing and strengthening the parent’s protective capacity.
The referrals will be generated by CWS social workers and will be on behalf of children that have been determined to need supervised visitation and coaching with parents. The referral will state the frequency of the visits, safety factors that led to removal, with whom the visits will take place, and any identifying information pertaining to child or family member that is needed to ensure a productive visit.
Lilliput Families’ highest priorities will be to provide child safety and enhance child and parent relationships, which may include coaching and education to improve parenting skills and protective behaviors. The services will provide and maintain a safe, trauma-informed, culturally appropriate, confidential setting in which the contact between a child and an adult can be facilitated and monitored by personnel able to protect the safety of the children and provide support to enhance parent-child relationships and parent skill development. The staff will also communicate with CWS social workers, foster parents, birth parents and family members. The provider may be required to supply information through court testimony when appropriate.
Performance Measures included in this Agreement are as follows:
Supervised Visitation Services
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Child, Youth & Family Branch
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Lilliput Families
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Program Purpose
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Supervised Visitation and Coaching Services (SVCS) program will assist individuals identify the reason their child(ren) came into Child Welfare Services care. The program will:
- Increase individual’s knowledge of positive/safe parenting skills;
- Increase individual’s ability/confidence to provide safe and nurturing environment; and
- Improve the parent/child attachment
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Program Information
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Supervised Visitation and Coaching Services program provides and maintains a safe, trauma-informed, culturally appropriate, confidential setting. The contract between a child/youth and an adult (usually a parent) is facilitated and monitored by personnel able to protect the safety of the child(ren) and provides a confidential setting that allows the individual to feel secure to develop positive and safe parenting skills. SVCS program also provides support to enhance parent/child relationships and parent skill development. |
| PM1: How much did we do? |
| 1.1 |
# of individuals served |
| 1.2 |
# of individuals served in Woodland |
| 1.3 |
# of individuals served in West Sacramento |
| 1.4 |
# of supervised and coaching sessions that occurred in the home |
| 1.5 |
# of service hours provided |
| PM2: How well did we do it? |
| 2.1 |
# & % of individuals able to schedule their initial visitation within five (5) days |
| 2.2 |
# & % of individuals able to visit at service location offered |
| 2.3 |
# & % of individuals able to visit at time and day offered |
| 2.4 |
# & % of individuals that had conflict with scheduled times for visitation |
| 2.5 |
# & % of individuals that had a conflict with service location |
| 2.6 |
# & % of individuals that can self-identify positive coaching techniques they received during visitation |
| PM3: Is anyone better off? |
| 3.1 |
# & % of individuals that increased their knowledge of positive and safe parenting skills |
| 3.2 |
# & % of individuals that displayed a change in ability/confidence to provide a safe and nurturing environment for their child(ren) |
| 3.3 |
# & % of individuals that self-reported the ability to re-establish parent-child attachment with their child(ren) |
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| Collaborations (including Board advisory groups and external partner agencies) |
County Counsel has approved as to form.
Lilliput Children’s Services |
| Competitive Bid Process |
Request for Proposals (RFP) Service Requested: Supervised Visitation/Coaching Services
Evaluation Criteria Included in RFP
- Qualifications and Experience (40 points)
- Description of Vendor Operations (10 points)
- Vendor’s Approach to the Project (60 points)
- Demonstrated Competence/Past Performance (30 points)
- Responsiveness/Responsibility (15 points)
- Quality and Completeness of Submitted Proposal (30 points)
- Financial Stability (15 points)
Bids Received
| Bidder |
Bid |
| Lilliput Children’s Services |
$445,126.00 |
| Yolo County Children’s Alliance |
$546,013.00 |
| CommuniCare Health Centers, Inc. |
$397,246.64 |
| Yolo Crisis Nursery, Inc. |
$270,930.00 |
Competitive Bid Process:
On March 13, 2018, the Yolo County Health and Human Services Agency issued a Request for Proposals (RFP) for Supervised Visitation/Coaching Services. The RFP was open for 41 days and Four (4) proposals were submitted. Lilliput Children’s Services scored greater based on the evaluation criteria and was issued a preliminary notice of intent to award. There were three (3) evaluators: two (2) in-house and one (1) outside entity. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
No County general funds are required by this action. The total cost of the Agreement is $412,236 and is included in the HHSA recommended budget for fiscal year 2018-19. The related funding will be included in the requested budget process for future fiscal years.
The breakdown of funding for this Agreement is as follows:
| Funding Source: Supervised Visitation |
FY
2018-19 |
FY
2019-20 |
FY
2020-21 |
FY
2021-22 |
FY
2023-23 |
Total |
| Original |
$412,236 |
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$412,236 |
| Option Year 1 |
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$412,236 |
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$412,236 |
| Option Year 2 |
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$412,236 |
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$412,236 |
| Option Year 3 |
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$412,236 |
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$412,236 |
| Option Year 4 |
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$412,236 |
$412,236 |
| Total |
$412,236 |
$412,236 |
$412,236 |
$412,236 |
$412,236 |
$2,061,180 |
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