|
Back to Calendar
Return
|
| |
Consent-General Government # 12.
|
| Board of Supervisors |
County Administrator |
|
|
|
| Subject |
| Approve first amendment to Agreement No. 7676-2018 with Specialized Utility Services Program, Inc. for interim operation and maintenance services for the Wild Wings water and wastewater facilities, increasing the maximum compensation from $99,999 to $130,000, for the term March 7, 2018 to June 6, 2018. (No general fund impact) (Nunes/Gabor) |
| Recommended Action |
| Approve first amendment to Agreement No. 7676-2018 with Specialized Utility Services Program, Inc. for interim operation and maintenance services for the Wild Wings water and wastewater facilities, increasing the maximum compensation from $99,999 to $130,000, for the term March 7, 2018 to June 6, 2018. |
| Strategic Plan Goal(s) |
Operational Excellence
Safe Communities
Sustainable Environment |
| Reason for Recommended Action/Background |
On March 7, 2018, the County entered into a three month agreement with SUSP for interim operation and maintenance services for the Wild Wings water and wastewater facilities while a comprehensive competitive bid process for longer term operators of the facilities could be completed. As the County was transitioning to new operators and the condition of the facilities and supplies was unknown, it was difficult to calculate reimbursable expenses (i.e. equipment, chemicals, hauling and other sub-contractor costs, capital expenses, etc.).
The original contract assumed approximately $21,000 in reimbursable expenses. Given the continuing costs to rehabilitate the Wastewater Recycling Facility (WRF) following emergency repairs and replacements, efforts to operate the WRF in compliance with the County's wastwater discharge permit and limited supplies onsite to operate all of the water and wastewater facilities in compliance, reimbursable expenses were higher than anticipated. As such, this contract must be increased by approximately $30,000 for reimbursable expenses. Interim operation of the facilities remains at the monthly rate of $26,350. |
| Collaborations (including Board advisory groups and external partner agencies) |
| Wild Wings County Service Area Advisory Committee member and City of Davis public works personnel. |
| Competitive Bid Process |
| A comprehensive competive process was bypassed given the emergency and interim nature of this contract. A number of operators were contacted as the need for interim operators became apparent. Three chose to sumit proposals and each were provided a tour of the facilities. Following input from an engineer familiar with the facilities, and the needs therein, and a City of Davis public works official, SUSP was determined to be the best fit with the necessary experience and knowledge of State requirements. The County has since issued a Request for Proposals and conducted a comprehensive process to identify operators for a longer term. SUSP is again recommended for award of a longer term contract to provide operator services for the Wild Wings water and wastewater facilities in a subsequent staff report. |
|
| Fiscal Impact |
|
|
| Source of Funds for this Expenditure |
|
|
|
|
|
|
|