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Consent-General Government # 13.
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| Board of Supervisors |
County Administrator |
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| Subject |
| Approve agreement with Specialized Utility Services Program, Inc. for operation and maintenance of the Wild Wings Community Water Supply & Distribution and Wastewater Recycling Facilities for the period June 7, 2018 to June 6, 2021, with the option to extend for two additional years, in an amount not to exceed $3,509,381. (No general fund impact) (Nunes/Gabor) |
| Recommended Action |
| Approve agreement with Specialized Utility Services Program, Inc. (SUSP) for operation and maintenance of the Wild Wings Community Water Supply & Distribution and Wastewater Recycling Facilities for the period June 7, 2018 to June 6, 2021, with the option to extend for two additional years, in an amount not to exceed $3,509,381. |
| Strategic Plan Goal(s) |
Operational Excellence
Safe Communities
Sustainable Environment |
| Reason for Recommended Action/Background |
The Wild Wings County Service Area (CSA) provides water and sewer service to 338 homes in the subdivision, and operates a golf course that is irrigated with tertiary treated effluent and raw water. As a result, the CSA is responsible for the operation and maintenance of the water and wastewater systems which include:
- Gravity vitrified clay pipe sanitary sewer collection pipes, manholes and sewer services
- Sewer lift station, known as “Site A”, located in the Wastewater Treatment Plant
- Sewer lift station, known as “Site B” and associated sewer force main
- 101,000 gallons per day (gpd) Wastewater Recycling Facility (tertiary level treatment)
- Two water supply facilities that include 360,000-gallon steel water storage tanks, domestic water wells, booster pumps, hydro-pneumatic tanks, chlorination facilities, Supervisory Control and Data Acquisition System (SCADA) and medium voltage switchgear and motor control centers
- Water distribution pipelines and appurtenances, metered services and fire hydrants
Experienced and certified personnel are required to operate these systems in compliance with California State Water Resources Control Board requirements.
On May 1, 2018, the County issued a Request for Proposals (Att. B) for Operation & Maintenance Services for the Wild Wings Community Water Supply & Distribution and Wastewater Recycling Facilities. Seven companies attended the mandatory pre-proposal conference job walk and four submitted proposals. Proposals were considered by County staff (CSA and fiscal), an engineer and City of Davis public works officials who operate water and wastewater systems. Evaluation criteria considered qualifications and experience, a detailed work plan and safety manual, financial sustainability and cost.
This agreement is for a three year term with the option to extend two additional years. The monthly cost to operate the facilities is $25,500. All other expenses are reimbursable and based on the April 2018 Engineer's Fee Report (Att. C). |
| Collaborations (including Board advisory groups and external partner agencies) |
| Along with assistance from Financial Services and County Counsel, an engineer and member of the Wild Wings CSA Advisory Committee who is familiar with the facilities and public works personnel with the City of Davis assisted in preparing the Request for Proposals and evaluating proposals. |
| Competitive Bid Process |
Request for Proposals (RFP) Service Requested: Operations and maintenance services for the Wild Wings Community Water Supply & Distribution and Wastewater Recycling Facilities
Evaluation Criteria Included in RFP
- Proposal Transmittal Letter (5 points)
- Proposer's Qualifications & Experience (25 points)
- References (15 points)
- Detailed Work Plan (20 points)
- Exceptions (pass/fail)
- Responsibility (10 points)
- Financial Information (pass/fail)
- Proposal Cost (25 points)
Bids Received
| Bidder |
Bid (Monthly) |
| PERC Water |
$30,610 |
| IMC Consulting |
$54,648 |
| Americans Reach Out Utilities Services, LLC |
$45,220 |
| California Rural Water Association/SUSP |
$25,500 |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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