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Consent-General Government # 13.
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| Board of Supervisors |
General Services |
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| Subject |
| Authorize the use of IT Innovation funds to facilitate a data assessment of the TMA System, facilities management software, and adopt budget resolution adjusting the General Services Department, Facilities Division 2016-17 budget to reflect an increase of $8,313. (General fund impact $8,313) (4/5 vote required) (Yarris) |
| Recommended Action |
- Authorize the use of IT Innovation funds to facilitate a data assessment of the TMA System, facilities management software;
- Adopt a budget resolution adjusting the General Services Department: Facilities Division 2016-17 budget to reflect an increase of $8,313
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| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
Safe Communities
Sustainable Environment
Flourishing Agriculture |
| Reason for Recommended Action/Background |
The General Services Department, Facilities Division is requesting the use of $8,313 of IT Innovation Funds in order to facilitate a complete data assessment of the existing Management Maintenance Software, referred to as TMA Systems. TMA Systems has been utilized by the General Services Department for over a decade. It is the industry leader in software programs for facility management and is used throughout the country by universities, healthcare providers, and governmental jurisdictions.
While attending the recent TMA Systems User Conference, members of the General Services staff identified various additional modules that could be added to our existing systems in order to integrate GlS systems and mobile technologies, improving response times for facility work orders, streamlining data to maintenance crews in the field, allowing for strategic planning on deferred maintenance issues, and providing more concise information for Facilities Division performance measurements. The Department also intends to explore the potential of utilizing this system for other departmental functions. In order to plan for these upgrades, both TMA Systems and General Services recognize the need for a comprehensive assessment of the existing system.
Due to various countywide reorganizations, expansions and relocations, and those planned for the coming years, in addition to the transition to the INFOR financial system, the potential for unreliable data in the current system exists. A data assessment would allow General Services to identify its current data deficiencies and identify necessary updates. TMA Systems will first complete an initial assessment remotely and then schedule time to visit the office in order to work with staff on necessary future steps. |
| Collaborations (including Board advisory groups and external partner agencies) |
| General Services Department, Department of Financial Services, County Counsel |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
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