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Consent-Health & Human Services # 30.
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| Board of Supervisors |
Child, Youth & Family |
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| Subject |
| Approve first amendment to Agreement No. 18-137 with Lilliput Children’s Services dba Lilliput Families to increase funding for 2018-19 in the amount of $143,628 and extend the term through June 30, 2021 and increase funding in the amount of $1,805,974 for a new contract maximum of $2,361,838 to provide supervised visitation services for the period July 1, 2018 through June 30, 2021. (No general fund impact) (Larsen) |
| Recommended Action |
- Approve first amendment to Agreement No. 18-137 with Lilliput Children’s Services dba Lilliput Families to increase funding for fiscal year 2018-19 in the amount of $143,628 and extend the term through June 30, 2021 and increase funding in the amount of $1,805,974 for a new contract maximum of $2,361,838 to provide supervised visitation services for the period July 1, 2018 through June 30, 2021; and
- Delegate authority to the Director of the Yolo County Health and Human Services Agency or her/his designee to approve Option Year Letters not to exceed $902,987 per fiscal year, for a 5-year maximum payment obligation not to exceed $4,167,812. (Please see Section III. of Att. A. Agreement.)
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| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
Safe Communities
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| Reason for Recommended Action/Background |
The supervised visitation and coaching services provided by Lilliput Families serve children (ages 0 – 17), who are dependents of the court and are in out-of-home placement, and their parents or other family members. The program goal is to provide visitation and coaching services for the child(ren) and parent(s) in a supervised environment that is the most home-like or in a setting that is natural, safe, secure and confidential. The program ensures the child is safe, enhances the child/parent relationship, maintains parent/child relationship and other family attachments, and ensures that the sense of loss and/or abandonment that children experience when placed in foster care is reduced. The program provides feedback to the Child Welfare Services (CWS) social worker that will aid in assessing and strengthening the parent’s protective capacity.
The referrals are generated by CWS social workers on behalf of children that have been determined to need supervised visitation and coaching with parents. The referral states the frequency of the visits, safety factors that led to removal, with whom the visits will take place, and any identifying information pertaining to a child or family member that is needed to ensure a productive visit.
Lilliput Families’ highest priorities are to provide child safety and enhance child and parent relationships, which include coaching and education to improve parenting skills and protective behaviors. These services provide and maintain a safe, trauma-informed, culturally appropriate, confidential setting in which the contact between a child and an adult can be facilitated and monitored by personnel able to protect the safety of the children and provide support to enhance parent-child relationships and parent skill development. The staff also communicate with CWS social workers, foster parents, birth parents and family members. The provider may be required to supply information through court testimony when appropriate.
Approval of this amendment will allow this agreement to be extended an additional two years to allow the continuation of these critical services to families and children referred by Child Welfare Services staff. Approval of this amendment will also increase funding in FY 2018-19, which is necessitated by the transition of some supervised visitation services from the current any willing provider contracts (with Bobbie Stewart Consulting, Yolo Crisis Nursery, and Yolo County Children’s Alliance) to Lilliput Children’s Services. The existing any willing provider contracts will be ending on June 30, 2019, and this funding increase will allow current clients to be transitioned to Lilliput over the months of May and June. Additionally, increased funding is needed to support an increase in the number of visitation hours being ordered by the Juvenile Court for each parent served in Child Welfare Services. |
| Collaborations (including Board advisory groups and external partner agencies) |
| County Counsel has approved this Agreement as to form. |
| Competitive Bid Process |
On March 13, 2018, the Yolo County Health and Human Services Agency issued a Request for Proposals (RFP) for Supervised Visitation/Coaching Services. The RFP was open for 41 days and Four (4) proposals were submitted. Lilliput Children’s Services scored greater based on the evaluation criteria and was issued a preliminary notice of intent to award. There were three (3) evaluators: two (2) in-house and one (1) outside entity.
Request for Proposals (RFP) Service Requested: Supervised Visitation/Coaching Services
Evaluation Criteria Included in RFP
- Qualifications and Experience (40 points)
- Description of Vendor Operations (10 points)
- Vendor’s Approach to the Project (60 points)
- Demonstrated Competence/Past Performance (30 points)
- Responsiveness/Responsibility (15 points)
- Quality and Completeness of Submitted Proposal (30 points)
- Financial Stability (15 points)
Bids Received
| Bidder |
Bid |
| Lilliput Children’s Services |
$445,126.00 |
| Yolo County Children’s Alliance |
$546,013.00 |
| CommuniCare Health Centers, Inc. |
$397,246.64 |
| Yolo Crisis Nursery, Inc. |
$270,930.00 |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
No county general funds are required by this action. The funding amount for fiscal year 2018-19 is $555,864 and is included in the HHSA curren year budget. The related funding will be included in the requested budget process for future fiscal years.
| FY 18-19 |
FY 19-20 |
FY 20-21 |
Total |
| $555,864 |
$902,987 |
$902,987 |
$2,361,838 |
If the County exercises the optional extensions:
Option Year/
Fiscal Year |
Maximum Agreement Term Extension Per Option Year/Fiscal Year |
Increased Funding Amount Per Option Year/
Fiscal Year |
Revised Agreement
Lifetime Maximum
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First/
(FY 21-22) |
On or before
June 30, 2022 |
Less than or equal to $902,987 |
Less than or equal to $3,264,825 |
Second/
(FY 22-23) |
On or before
June 30, 2023 |
Less than or equal to $902,987 |
Less than or equal to $4,167,812 |
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