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Consent-Health & Human Services # 34.
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| Board of Supervisors |
Service Centers |
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| Subject |
| Approve first amendment to Agreement No. 15-04 with DXC Technology Services, LLC extending the term for an additional three-year period and increase contract amount by $2,581,876 for a maximum contract amount of $7,296,150 to provide computer systems maintenance and operations services for determining eligibility, delivery and maintenance of public assistance programs cases for the period February 1, 2015 through January 31, 2023. (No general fund impact) (Larsen) |
| Recommended Action |
| Approve first amendment to Agreement No. 15-04 with DXC Technology Services, LLC (formerly HP Enterprise Services) extending the term for an additional three-year period and increase contract amount by $2,581,876 for a maximum contract amount of $7,296,150 to provide computer systems maintenance and operations services for determining eligibility, delivery and maintenance of public assistance programs cases for the period February 1, 2015 through January 31, 2023. |
| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
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| Reason for Recommended Action/Background |
The current Maintenance and Operations Agreement (MOA) between the Welfare Case Data System (WCDS) Consortium Counties and DXC Technology expires January 31, 2020. Per the MOA, one 3-year extension, followed by one 2-year extension, may be exercised by the WCDS Consortium Counties. The WCDS Board of Directors has requested that the initial 3-year extension be completed prior to the formation of the California Statewide Automated Welfare Systems (CalSAWS) Joint Powers Agreement (JPA) targeted for June 2019. The 3-year extension end date is January 31, 2023 which aligns closely with current assumptions that the last California Work Opportunity and Responsibility to Kids Information Network (CalWIN) go-live wave is January 2023.
The intended approach to this extension is to minimize changes to the current MOA. Necessary changes during the 3-year extension period will be accommodated via existing provisions in the MOA. During the Initial Term of the MOA, the Parties have added two additional Statements of Work (“SOWs”) to the base MOA, which are Exhibit J- Statement of Work and Service Level Agreements CalHEERS (California Health Eligibility, Enrollment and Retention System) Interface and Exhibit K – Statement of Work and Service Level Agreements Contact CalWIN. WCDS intends for these SOWs to be included in this and any other Renewal terms. In addition, Exhibit A – Financial Matters has been updated to account for increased Premise and Separate Services.
As of April 1, 2017, HP Enterprise Services simultaneously became Enterprise Services LLC (“ES”) and merged with Computer Sciences Corporation (“CSC”) to form DXC Technology, a new parent company to ES and CSC. Subsequently, as of January 1, 2018, ES has assigned its obligations under the Agreement to DXC Technology Services LLC (“DXC”), a wholly-owned subsidiary of DXC Technology, and as such, any references to HP Enterprise Services in this Agreement shall be deemed to mean DXC.
The cost related to this project is allocated based on caseload size of an individual county in comparison to the remaining 17 consortium counties. Based on the counties usage, approx. $7.3 million has been apportioned to Yolo County out of the total project cost of approx. $579.3 million to all 18 Consortium counties for the period February 1, 2015 through January 31, 2023.
Approval of this amendment will allow the County to exercise its right to renew the term of this Agreement for the three-year renewal period and to amend the maximum contract amount. |
| Collaborations (including Board advisory groups and external partner agencies) |
County Counsel has approved this Agreement as to form.
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| Competitive Bid Process |
This agreement was awarded to HP Enterprise Services (now known as DXC Technology Services, LLC) based on RFP issued on March 1, 2013 by member counties.
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
The amount of this amendment is $2,581,876 for a three-year period. The amount for FY 19-20 is $1,092,820 and is comprised of federal funds in the amount of $583,238, state funds in the amount of $462,044 and county general funds in the amount of $47,538. These funds have been included in the HHSA proposed budget for FY19-20. The related funding will be included in the requested budget process for future fiscal years.
The following is the breakdown of funding for the entire term of this agreement by fiscal year:
FY14/15 |
FY15/16 |
FY16/17 |
FY17/18 |
FY18/19 |
FY19/20 |
FY20/21 |
FY21/22 |
FY22/23
(through January 2023) |
| $145,687 |
$705,696 |
$1,114,687 |
$823,612 |
$899,235 |
$1,092,820 |
$974,915 |
$972,475 |
$567,023 |
Total Contract Amount $7,296,150 |
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