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  Consent-Health & Human Services   # 33.       
Board of Supervisors Service Centers  
Meeting Date: 05/21/2019  
Brief Title:    Yolo County Children's Alliance CalWORKs Stage One Child Care Amendment
From: Karen Larsen, Director, Health and Human Services Agency
Staff Contact: Nolan Sullivan, Service Center Branch Director, Health and Human Services Agency, x2945
Supervisorial District Impact:

Subject
Approve second amendment to Agreement No. 16-54 with Yolo County Children’s Alliance to increase funds for 2018-19 in the amount of $300,000 to provide CalWORKs Stage One Child Care Services for a new contract maximum of $8,557,687 for the period May 1, 2016 through June 30, 2020. (No general fund impact) (Larsen)
Recommended Action
Approve second amendment to Agreement No. 16-54 with Yolo County Children’s Alliance to increase funds for FY18-19 in the amount of $300,000 to provide CalWORKs Stage One Child Care Services for a new contract maximum of $8,557,687 for the period May 1, 2016 through June 30, 2020.
Strategic Plan Goal(s)
Operational Excellence
Thriving Residents
Safe Communities
 
Reason for Recommended Action/Background
California Welfare Reform provides for three stages of child care services and payment systems.  Stage One is mandated and funded by the California Department of Social Services (CDSS). This stage provides child care to families when they first enter into CalWORKs or CalLearn Public Assistance Programs. 
 
Approval of this amendment is needed to allow the Yolo County Health and Human Services Agency to increase the current year contract to accommodate for increased volume in Stage One childcare usage by our CalWORKS clients. Funding for this amendment is currently available in the 2018-19 HHSA budget. This funding will cover payments to Childcare providers on behalf of our clients and administrative costs by the County’s contractor.
Collaborations (including Board advisory groups and external partner agencies)
County Counsel has approved this Agreement as to form.
Competitive Bid Process
On February 17, 2016, the Yolo County Health and Human Services Agency (HHSA), issued a Request for Proposals (RFP) for qualified community based organizations to provide CalWORKs Stage One Child Care Services. The proposal submitted by Yolo County Children's Alliance was evaluated and determined to meet all the requirements to provide these services.  This agreement is a reflection of that bid process.  

 

Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   300,000
Amount budgeted for expenditure:    $   300,000
Additional expenditure authority needed:    $  
One-time commitment     Yes
Source of Funds for this Expenditure
$300,000
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
This action increases the contract maximum by $300,000 for a total of $8,557,687 for the period of May 1, 2016 through June 30, 2020. No general funds are required by this action.  These services will be funded by CalWORKs funds.  The amount of $300,000 is included in the HHSA proposed budget for FY18-19. 
 
  Fiscal Year
15-16
 
Fiscal Year
16-17
 
Fiscal Year
17-18
 
Fiscal Year
18-19
 
Fiscal Year 19-20
 
 
Total
 
Stage One Child Care Services $262,687 $2,295,000 $2,100,000 $2,100,000 $1,800,000 $8,557,687
Total $262,687 $2,295,000 $2,100,000 $2,100,000 $1,800,000 $8,557,687
 
The agreement also includes a one-year extension option for 2020-21 in an amount less than or equal to $1.8 million. In no event shall the term of the Agreement extend beyond June 30, 2021 nor shall the total contract maximum, including the one-year option, exceed the amount of $10,357,687, unless otherwise agreed to in writing by the parties and in conformity with the Yolo County Procurement Policy (“Yolo County Procurement Policy”) approved by the Yolo County Board of Supervisors on December 11, 2018, via Minute Order No. 18-202, Item No. 18.
 
Option Year/
Fiscal Year
Maximum Agreement Term Extension Per Option Year/Fiscal Year Increased Funding Amount Per Option Year/Fiscal Year Revised Agreement 
Lifetime Maximum
 
Third/
(FY 20-21)
On or before
June 30, 2021
Less than or equal to $1,800,000 Less than or equal to $10,357,687
Attachments
Att. A. Agreement

Form Review
Inbox Reviewed By Date
Nolan Sullivan Nolan Sullivan 05/07/2019 08:57 AM
Financial Services Tom Haynes 05/15/2019 09:24 AM
County Counsel Hope Welton 05/15/2019 11:04 AM
Form Started By: Kimberly Mayfield Started On: 04/02/2019 08:26 AM
Final Approval Date: 05/15/2019

    

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