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Consent-Community Services # 35.
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| Board of Supervisors |
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| Subject |
| Authorize the use of general fund contingency to install automated gates at the Department of Community Services yard and adopt budget resolution increasing the General Services Department Facilities Division 2018-19 budget by $80,000. (General fund impact $80,000) (4/5 vote required) (Yarris) |
| Recommended Action |
- Authorize the use of general fund contingency to install automated gates at the Department of Community Services yard; and
- Adopt budget resolution increasing the General Services Department Facilities Division 2018-19 budget by $80,000
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| Strategic Plan Goal(s) |
Operational Excellence
Safe Communities |
| Reason for Recommended Action/Background |
As they approach fifty years of operation, the gates at the Department of Community Services campus are beginning to show clear signs of wear. The gates, which were installed in 1970, are used on a daily basis and provide security to the County yard, are antiquated metal gates, which require manual operation. The gate on the west side is sagging due to weight, and will inevitably become inoperable in the near future. Given that the gates need to be opened and closed manually, the risk of injury to staff increases with time should the gates suddenly fail. In addition, it is inefficient to have a staff person open and close the gates when needed and therefore they remain open during business hours, making the yard accessible to anyone and unsecured.
Community Services has requested replacing the existing gates with new wrought iron gates. The proposed gates will be automated and accessed with remote/pinpad entry, retaining the yard status as a secured location. The general fund contingency request includes purchase and installation of the gates and access equipment, contracted work as well as General Services staff time to oversee the project and contingencies. |
| Collaborations (including Board advisory groups and external partner agencies) |
| County Administrator's Office, County Counsel, General Services Department, Department of Financial Services |
| Competitive Bid Process |
| The General Services Department will comply with all Department of Financial Services and county policies and procedures on procurement. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| General Fund Contingency funding has been requested for completion of these improvements. |
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