|
Back to Calendar
Return
|
| |
Regular-Law & Justice Services # 37.
|
| Board of Supervisors |
Sheriff-Coroner |
|
|
|
| Subject |
| Receive update on the transition of the Public Administrator function to the Sheriff’s Office. (No general fund impact) (Prieto) |
| Recommended Action |
| Receive update on the transition of the County's Public Administrator function to the Sheriff’s Office. |
| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
Safe Communities |
| Reason for Recommended Action/Background |
On January 1, 2017, the role and responsibility for Public Administrator transitioned from the stand alone department of Public Guardian/Public Administrator to the management division of the Sheriff’s Office. Specific tasks for the first quarter transition include:
- Fiscal bank account and procedures: Fiscal staff worked with the Assistant Public Administrator to establish a new outside banking and procedures to reconcile on a monthly basis.
- Public Administrator pre-qualification form and process established for indigent cremation. The Sheriff’s Office updated the process for skilled nursing facilities and Hospice to pre-qualify individuals for indigent cremation. This form can now be found on the Sheriff’s website.
- Inventory control of personal property. The Sheriff’s Office now utilizes the staff in the department evidence warehouse to log and release any property collected at the time of death for all Public Administrator’s cases.
Along with the Public Guardian's Office, the Public Administrator is also undergoing an internal fiscal audit with the Department of Financial Services. The audit is intended to ensure that the two Offices are functioning to legal standards and that the financial separation is fully executed.
One outstanding issue is the separation of the two departments within the Panoramics software. At the time of separation a conference call was held with Panoramics to see what it would take to separate the two. Health and Human Services, IT and the Sheriff’s Office staff were all present during the conversation. We are still waiting to hear back with an estimate and timeline. |
| Collaborations (including Board advisory groups and external partner agencies) |
| County Administrator's Office, Health and Human Services Agency and County Counsel. |
|
| Fiscal Impact |
|
|
| Source of Funds for this Expenditure |
|
|
|
|
|
|
|