Agenda

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Consent-General Government # 14.

Board of Supervisors

Financial Services

Meeting Date:	05/23/2017
Brief Title: Countywide Auditing Services Contract
From:	Howard Newens, Chief Financial Officer, Department of Financial Services
Staff Contact:	Douglas K. Olander, Assistant Chief Financial Officer, Department of Financial Services, x8212

Subject

Approve contract with Vavrinek, Trine, Day & Company, LLP in the amount of $125,500 for countywide auditing services for 2016-17, with an option to renew for one additional fiscal year. (No general fund impact) (Newens)

Recommended Action

Approve the contract with Vavrinek, Trine, Day & Company, LLP in the amount of $125,500 for countywide auditing services for 2016-17, with an option to renew for 2017-18 at $125,500.

Strategic Plan Goal(s)

Operational Excellence

Reason for Recommended Action/Background

The County's contract with the current auditor, Gallina LLP, was for the 2015-16 fiscal year with an option for the 2016-17 and 2017-18 years based on a request for proposals (RFP) for independent auditing services. Two proposals to provide the annual audit, single audit and audits of the Treasury were received from Gallina LLP and Vavrinek Trine Day (VTD). During the past year, Gallina LLP was acquired by a national firm (CliftonLarsenAllen) headquartered in Minneapolis, Minnesota, which has had no prior experience with the County. Management within the Department of Financial services feel that the services provided during last year's audit could have provided more in depth work associated with the new Infor financial system and the internal controls surrounding that system. The change in ownership of the audit firm also caused an additional level of organizational review of the audit, and caused an undue amount of time by departmental staff to facilitate the completion of the engagement. With this in mind, the department is recommending that we do not exercise the options to extend the work of CliftonLarsenAllen for the 2016-17 and 2017-18 audits, and that we enter into a contract for the 2016-17 audit with Vavrinek, Trine, Day & Company LLP., which has provided satisfactory services to the County four years ago.

The contract as presented is for auditing services for the fiscal year ending June 30, 2017 and includes authorization for the Chief Financial Officer to extend the term on an annual basis for one additional year at the cost shown above.

Collaborations (including Board advisory groups and external partner agencies)

The Financial Oversight Committee has been informed of the selection process and the results thereof.

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 125,500
Amount budgeted for expenditure:		$ 146,000
Additional expenditure authority needed:		$
On-going commitment (annual cost):	$

Source of Funds for this Expenditure

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

The cost of the annual audit services is included in the FY 17/18 recommended budget.

Attachments
Att. A. Agreement
Att. B. Pricing Revision

Form Review

Inbox	Reviewed By	Date
County Counsel	Hope Welton	05/12/2017 04:14 PM
Eric May	Eric May	05/16/2017 01:41 PM
Form Started By: dolander		Started On: 05/04/2017 09:37 AM
Final Approval Date: 05/18/2017