Agenda

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Consent-General Government # 10.

Board of Supervisors

County Administrator

Meeting Date:	05/31/2016
Brief Title: Approve Contract with YCH for CDBG Administration
From:	Mindi Nunes, Assistant County Administrator, County Administrator's Office
Staff Contact:	Mindi Nunes, Assistant County Administrator, County Administrator's Office, x8426

Subject

Approve Intergovernmental Agreement for grant administration services between the County of Yolo and Yolo County Housing. (No general fund impact) (Nunes)

Recommended Action

Approve Intergovernmental Agreement for grant administration services between the County of Yolo and Yolo County Housing.

Strategic Plan Goal(s)

Thriving Residents

Reason for Recommended Action/Background

The current agreement between the County and Yolo County Housing (YCH) for specified grant administration assistance is set to expire in September. In order to sync the contract up to fiscal years, the extension of the agreement is being brought for approval for the period of July 1, 2016 to June 30, 2019.

The County participates in many Housing, Community & Economic Development Programs in the State of California and Federally through U.S. Department of Agriculture and the U.S. Department of Housing and Urban Development; and receives funding following the approval of County grant applications. Yolo County Housing administers a variety of public housing programs within Yolo County and it has substantial expertise in local housing, economic development and community development issues and other matters relevant to the programs outlined above. The County has contracted with Yolo County Housing for the past three years to assist in the management and administration of specified housing, economic development and community development programs within Yolo County and provide a range of related services, as set forth in the agreement and has found the contractual relationship beneficial to the grant programs.

The agreement is attached (Attachment A) as well as the allocation of responsibilities between the parties which is described in Exhibit A (Attachment B). Generally, the County will continue to have a substantial role in the administration and management of grants, programs, and other matters covered by this Agreement. Yolo County Housing will provide only those services requested by the County, consistent with Exhibit A.

Under federal procurement guidelines set forth in 24 CFR 85.36, public entity interagency contracts for common supplies and services are encouraged and such contracts are exempt from the competitive procurement requirements that otherwise apply under the guidelines.

The County may also request that Yolo County Housing assume similar management responsibilities for other County housing, economic and/or community development programs during the term of this Agreement. If Yolo County Housing accepts such responsibilities, Exhibit A shall be amended to describe the nature and extent of the additional responsibilities assumed by Yolo County Housing. Such an amendment may be approved by the County Administrator (or designee) and the Chief Executive Officer of Yolo County Housing.

Collaborations (including Board advisory groups and external partner agencies)

Yolo County Housing

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 300,000
Amount budgeted for expenditure:		$
Additional expenditure authority needed:		$
On-going commitment (annual cost):	$ 100,000

Source of Funds for this Expenditure

$100,000

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

Annual maximum of $100,000 for services provided by YCH staff. To the extent possible, these expenses will be reimbursed by available CDBG funds. Any non-reimburseable expenses will be paid through the CAO budgeted general fund.

Attachments
Att. A. Agreement
Att. B. Exhibit A

Form Review

Inbox	Reviewed By	Date
Financial Services	dolander	05/24/2016 02:22 PM
County Counsel	Phil Pogledich	05/25/2016 09:21 AM
Form Started By: mnunes		Started On: 04/20/2016 03:27 PM
Final Approval Date: 05/25/2016