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Consent-Community Services # 21.
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| Board of Supervisors Meeting |
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| Subject |
| Approve the agreement with H.T. Harvey and Associates for Biological and Archaeological/Paleontological Services for mitigation at possible landfill borrow sites. (No general fund impact; projected cost of $216,622 financed by sanitation enterprise funds) (Echiburú/Kieffer) |
| Recommended Action |
A. Approve the agreement with H.T. Harvey and Associates for Biological and Archaeological/Paleontological Services for mitigation at possible landfill borrow sites; and
B. Authorize the Chair of the Board of Supervisors to sign the agreement. |
| Strategic Plan Goal(s) |
Protect open space and the environment
Provide fiscally sound, dynamic and responsive services |
| Reason for Recommended Action/Background |
As part of the daily operation of the landfill, a steady and reliable source of soil is required to cover the waste as well as construct and close each landfill module.
In early 2014, the county and its consultant, Baseline Environmental Consulting (Baseline), began preparation of an Environmental Impact Report (EIR) to evaluate the potential impacts to developing a potential site as a soil source for the landfill. A Draft EIR analyzing the impacts from borrowing soil from the County's neighboring property has been prepared and circulated for public comment, and staff plan to present the Final EIR to the Yolo County Planning Commission at their May 14, 2015 meeting, and to this Board at the June 9, 2015 Board of Supervisors meeting.
As part of preparation of the EIR, Baseline has identified several potential impacts, including biological impacts (swainson hawk, burrowing owl, and giant garter snake), as well as archaeological and paleontological impacts. Mitigating each of these potential impacts requires site surveys and/or training by qualified personnel prior to any soil excavation occurring on the property. If any resources are discovered during the surveys or soil excavation, on-site monitoring and support will be required, again by trained and qualified personnel. It is expected that other sites could entail similar impacts that could require surveys and training to mitigate the impacts.
On February 19, 2015, the county issued a Request for Proposals (RFP) seeking qualified firms to perform the surveys and training for possible mitigation at the borrow site. A total of 8 proposals were received by the March 18th due date. Because most firms specialize in either biological, archaeological, or paleontological services, all but one of the proposals we received included a team of subcontractors to meet the required scope of services.
A three-person review committee, composed of PPWES staff from the Integrated Waste Management and Planning Divisions ranked the proposals based on each proposers: 1) understanding of the project, 2) the firm’s prior experience performing similar services, 3) qualifications and experience of the staff and subcontractors who are proposed for the work, and 4) cost. H.T. Harvey and Associates demonstrated superior understanding of the project and included personnel and subcontractors with significant experience with the species and resources identified in the Draft EIR. Additionally, H.T. Harvey's costs were very similar to the other top ranked firms. Because of this, staff is recommending the Board approve the agreement with H.T. Harvey and Associates. |
| Collaborations (including Board advisory groups and external partner agencies) |
Planning Division staff assisted in the preparation of the RFP and review of the proposals.
County Counsel has approved the agreement as to form. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| Sufficient funds will be budgeted in each year of this three year agreement |
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