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  Consent-General Government   # 12.       
Board of Supervisors General Services  
Meeting Date: 02/21/2017  
Brief Title:    Gibson House Museum Alarm System
From: Kevin Yarris, Director, General Services
Staff Contact: Laura Liddicoet, Administrative Services Analyst, General Services, x4881

Subject
Authorize the use of General Fund Contingency to purchase and install a new wireless fire and security alarm system for the Gibson House Museum and adopt budget resolution increasing the General Services Department 2016-17 budget by $22,862. (General fund impact $22,862) (4/5 vote required) (Yarris/Liddicoet)
Recommended Action
  1. Authorize the use of General Fund Contingency to purchase and install a new wireless fire and security alarm system for the Gibson House Museum, located at 512 Gibson Road, in Woodland; and
     
  2. Adopt budget resolution adjusting General Services Department, Facilities Division fiscal year 2016-2017 budget to represent an increase of $22,862.
Strategic Plan Goal(s)
Operational Excellence
Safe Communities
Reason for Recommended Action/Background

As part of the operating agreement between the Gibson House Museum, located at 512 Gibson Road in Woodland, and Yolo County, the General Services Department is responsible for contracting services to provide onsite fire and burglar alarm systems. Due to the outdated nature of the existing system, the Museum is currently experiencing an increase in false alarms, largely in part to the decay of low voltage wiring and obsolete relays. The current system also features an integrated fire and security feature which no longer complies with County building code requirements. 

General Services was directed to request quotes for new fire and burglar alarms and has received quotes from Universal, Security and Fire Corporation, the firm responsible for fire and burglar monitoring at all other County owned and operated facilities. Approval of this budget resolution will allow General Services to install separate fire and security systems. The updated security system is a wireless system with adjustable motion sensors, which will reduce the number of false alarms. The fire system will also be wireless and meets all requirements of the Woodland Fire Department.

The Gibson Museum is located on two-and-a-half landscaped acres and has been open to the public for more than 25 years. The house and grounds are maintained for educational and recreational purposes. The museum represents a typical rural home and ranch setting of the period from the mid-nineteenth to the early twentieth centuries. It remains the only historic home in Yolo County open to the public and is listed in the National Register of Historic Places.

Collaborations (including Board advisory groups and external partner agencies)
Parks, County Administrator's Office, Financial Services

Fiscal Impact
Fiscal impact (see budgetary detail below)
Fiscal Impact (Expenditure)
Total cost of recommended action:    $   22,862
Amount budgeted for expenditure:    $  
Additional expenditure authority needed:    $   22,862
One-time commitment     Yes
Source of Funds for this Expenditure
$22,862
Explanation (Expenditure and/or Revenue)
Further explanation as needed:
One-time funding for new fire and security systems located at the Gibson House Museum, 512 Gibson Road, Woodland.
Attachments
Att. A. Resolution

Form Review
Inbox Reviewed By Date
Financial Services (Originator) dolander 02/13/2017 10:58 AM
County Counsel Hope Welton 02/13/2017 11:22 AM
Form Started By: Laura Liddicoet Started On: 02/01/2017 12:44 PM
Final Approval Date: 02/13/2017

    

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