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  Consent-General Government   # 8.       
Board of Supervisors County Administrator  
Meeting Date: 12/15/2015  
Brief Title:    Comprehensive HR Item
From: Stacey Peterson, Director of Human Resources, County Administrator's Office
Staff Contact: Stacey Peterson, Director of Human Resources, County Administrator's Office, x8149

Subject
Adopt Authorized Position and Salary Resolution for changes to the Agriculture and Library departments; approve reduced vacation cap for attorneys in the C2 group; adopt International City Management Association Retirement Corporation resolution establishing the VantageCare Retirement Health Savings Plan; and authorize continued payment of current retiree health plan contributions for current retirees from the Yolo County Correction Officer Unit and Stationary Engineers, Local 39 (General Unit). (No general fund impact) (Peterson)
Recommended Action
  1. Adopt Authorized Position and Salary Resolution for changes to the Agriculture and Library departments;
     
  2. Approve reduced vacation cap for attorneys in the C2 group;
     
  3. Adopt the International City Management Association Retirement Corporation (ICMA-RC) resolution establishing the VantageCare Retirement Health Savings Plan; and
     
  4. Approve Attachment D authorizing the County to switch from reimbursing CalPERS for retiree health plan costs for current retirees from the Yolo County Correctional Officers Association and Stationary Engineers, Local 39 (General Unit), to utilizing a Retiree Health Reimbursement Arrangement (HRA) for medical premium reimbursement.
Strategic Plan Goal(s)
Operational Excellence
Provide fiscally sound, dynamic and responsive services
Fiscal Impact
A. (Position & Salary Resolutions):

Department: Agriculture
Budgeted Amount: $80,353
Increase from 15/16 Budgeted Amount: $1,495
If Partial Year, Full Year Impact: $3,342
Source of Funds: Service agreements and bait sale revenues
Explanation: The increased cost will be covered within budgeted salaries and benefits this fiscal year. No general fund impact.

Department: Library
Budgeted Amount: $0
Increase from 15/16 Budgeted Amount: $38,017
If Partial Year, Full Year Impact: $80,558
Source of Funds: 100% state/federal funds from the Yolo County CalFresh allocation and redistribution dollars.

Explanation: This recommendation supports the 2-1-1 Yolo program as it continues to grow. There are sufficient funds available to sustain this position when the program transitions to HHSA in July 2016. No general fund impact.

B. No fiscal impact.

C. No fiscal impact.

D. The cost of the contract with Basic Pacific is $13,770 and will be covered by available funds.
 
Reason for Recommended Action/Background

A.  See Attachment A

B.  The attorneys in the C2 group currently have a maximum vacation cap of 360 hours, which was established during furloughs.  This action reduces the cap to 320 hours in order to align this group with the majority of County employee groups.

C.  The Board approved funding for a retirement account on September 9, 2014, as part of Howard Newen’s compensation package.  The approval of the attached resolution (Attachment C) is administratively required to establish the VantageCare Retirement Health Savings Plan.  It is recommended that the Board retroactively adopt and affirm the establishment of the VantageCare Retirement Health Savings Plan effective April 1, 2015, when the first annually-approved compensation was placed in the plan.

D. The Board authorized fixed employer health benefit plan contributions for employees and annuitants by resolution for the Yolo County Correctional Officers Association and Stationary Engineers, Local 39 (General Unit) based on a negotiated contribution cap ("cap"), effective January 1, 2016.  This will change the way in which the County can pay the retiree medical premium.  Only the maximum medical contribution cap amount established in the resolution can be paid directly to CalPERS.  In order to continue the 2015 County contribution amount for current retirees from these two bargaining units as of December 31, 2015, staff has coordinated a Retiree Health Reimbursement Arrangement (HRA) Plan to reimburse the retiree for the County contribution amount that can no longer be paid directly to CalPERS.  Staff recommends the Board approve Attachment D to authorize the County to switch from paying the County health plan contribution directly to CalPERS and establish the procedure for implementing a Retiree HRA Plan to reimburse retirees for the County medical premium contribution amount over the CalPERS medical contribution cap.

Collaborations (including Board advisory groups and external partner agencies)
Agriculture
Financial Services Department
Library
Attachments
Att. A. Position & Salary Reso
Att. B. Ag & Standards Tech Class Spec
Att. C. RHS Plan Resolution
Att. D. Retiree HRA Procedure

Form Review
Inbox Reviewed By Date
Elisa Sabatini Elisa Sabatini 12/08/2015 10:14 PM
Form Started By: blorda Started On: 11/25/2015 02:07 PM
Final Approval Date: 12/08/2015

    

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