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Regular-General Government # 35.
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| Board of Supervisors |
General Services |
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| Subject |
| Receive a report and overview of the proposed new system from Signal Perfection, Ltd; approve the use of general fund contingency, adopt budget resolution increasing the General Services Department: Telecom Division budget by $217,000 and approve an amendment to the authorized equipment list. (General fund impact $217,000) (4/5 vote required) (Yarris) |
| Recommended Action |
- Receive a report and overview of the proposed new system from Signal Perfection, Ltd;
- Approve the use of 2019-20 general fund contingency funds for these improvements;
- Adopt budget resolution increasing the Yolo County General Services Department: Telecom Division budget by $217,000; and
- Approve amendment to the 2019-2020 authorized equipment list.
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| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents |
| Reason for Recommended Action/Background |
This item was initially brought before the Board on September 10, 2019 at which time the Board provided direction to research possible cost reductions and adjustments to equipment type. The amount of the initial proposal was $264,000 and after modifications the proposal is now at $217,000. The monitors on the dais have been removed as requested and the number of wireless microphones has been reduced. Staff analyzed similar systems from other agencies and found the costs to be comparable. All equipment currently being used will be replaced, with the exception of the assisted listening system which was replaced this past spring. Items to be replaced are:
- Cameras
- Projector
- Speakers
- Microphones
- Timer
- Media room video/audio/recording/streaming equipment
- New item: Voting system
- Optional items:
- Additional projector and screen for Board members: $16,000
- Electronic nameplates for Board members: $15,500
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| Collaborations (including Board advisory groups and external partner agencies) |
| County Administrator's Office, Department of Financial Services |
| Competitive Bid Process |
Pricing from AVI/SPL is based on the competitively bid The Interlocal Purchasing System (TIPS) contract number 170306. TIPS is a national purchasing cooperative that offers access to competitively procured purchasing contracts to its membership. The on-going cost for this service will be budgeted in the annual budget for the Board of Supervisors, beginning with the 2020-2021 fiscal year.
General Services complies with all Department of Financial Services policies and procedures as it pertains to procurement of goods and services. The department will work with DFS to ensure appropriate contracts and/or purchase orders are processed for completion of this project. |
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