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Consent-Health & Human Services # 16.
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| Board of Supervisors |
Adult & Aging |
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| Subject |
| Approve fourth amendment to Agreement No. 18-06 with Yolo County Children’s Alliance to extend the term of the agreement through May 31, 2020; add funding in the amount of $5,000 for a new contract maximum of $112,000 for the period of January 1, 2018 through May 31, 2020, for the provision of Community Services Block Grant Services; and to revise and clarify contract language. (No general fund impact) (Larsen) |
| Recommended Action |
| Approve fourth amendment to Agreement No. 18-06 with Yolo County Children’s Alliance to extend the term of the agreement through May 31, 2020; add funding in the amount of $5,000 for a new contract maximum of $112,000 for the period of January 1, 2018 through May 31, 2020, for the provision of Community Services Block Grant Services; and to revise and clarify contract language. |
| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
Safe Communities |
| Reason for Recommended Action/Background |
The Community Services Block Grant (CSBG) is funding administered by the federal government that is dedicated to assisting local communities combat poverty. Yolo County receives approximately $300,000 in CSBG funding each calendar year. In order to receive the funds, a key stipulation is that local service areas must conduct a bi-annual needs assessment and develop an accompanying action plan for how the community will use the funds to better serve low-income individuals and families.
The Yolo County Board of Supervisors is the Governing Board for local CSBG funding. However, as required by federal statues, the Board of Supervisors has appointed a 15-member advisory body called the Yolo County Community Services Action Board to (CSAB) assist with administering these funds. The Community Services Action Board works with staff in the Health and Human Services Agency to oversee the bi-annual needs assessment and develop a recommended version of the Community Action Plan, which comes to the Board of Supervisors for final approval.
On June 6, 2017, the Board of Supervisors approved the Yolo County Community Services Block Grant Community Action Plan for calendar years 2018 and 2019. This plan was filed with the State. The 2018-19 Community Action Plan identified the following priorities to be addressed with Community Services Block Grant funds:
1. Housing and Homeless Services—Finding and keeping safe, decent, and affordable housing. Priorities within this service area include; housing navigation assistance, supportive services to assist persons maintain permanent housing, eviction prevention assistance, such as help paying rent and utilities, and transitional/bridge housing.
2. Emergency Assistance—Meeting the immediate needs of food, shelter, and clothing. Priorities within this service area include; emergency shelter beds for persons experiencing homelessness, meals for food insecure persons, and supplies for persons in crises, such as cold weather clothing and hygiene items.
3. Employment Assistance—Finding and keeping meaningful employment. Priorities within this service area include; providing job skills and technical training, helping persons to find and secure permanent employment, and conducting employer engagement.
Approval of this amendment will allow the Yolo County Children’s Alliance to provide expanded housing assistance to low-income households in Yolo County who are homeless or unstably housed as identified in the County’s Community Services Block Grant – Community Action Plan.
The additional funds are designated as Discretionary Funds and must be spent by May 31, 2020. In May 2019, the CSAB met and voted to recommend that the Board of Supervisors approve distributing these funds equally to each of the five existing CSBG subcontractors. As a result, CSAB recommends that Yolo County Children’s Alliance receive $5,000 from the additional funds.
The Performance Measures associated with this agreement are included in Attachment B. |
| Collaborations (including Board advisory groups and external partner agencies) |
County Counsel has approved this Agreement as to form.
Yolo County Community Services Action Board (CSAB) |
| Competitive Bid Process |
On September 20, 2017, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community based organizations to provide combating poverty for low-income persons in Yolo County. The RFP was open for 41 days (just under 6 weeks), and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on October 4, 2017. Bidders were offered the opportunity to submit proposals via the electronic BidSync system or by dropping off a paper proposal directly at HHSA.
HHSA received five proposal(s) from this solicitation. A Proposal Review Committee was formed that included four HHSA employees from two different HHSA branches. The proposal submitted by Yolo County Children’s Alliance was selected and awarded funding by all members of the Review Committee, and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
Community Services Block Grant (CSBG)
Evaluation Criteria Included in RFP
- General Company Information (20 points)
- Experience and past performance (30 points)
- Responsiveness/Responsibility (20 points)
- Approach to Project (40 points)
- Pricing Requirements (40 points)
- Quality Assurance and Oversight (30 points)
- Outputs and Outcome Measures (20 points)
- Financial Information (pass/fail)
- Quality and Completeness of Proposal (pass/fail)
Bids Received
| Bidder |
Bid |
Post RFP Funding Recommendation |
Current Funding Recommendation |
| Davis Community Meals |
$54,859 |
$80,000 |
$92,000 |
| People Resources Inc. dba Meals on Wheels |
$40,000 |
$40,000 |
$52,000 |
| Yolo County Children’s Alliance |
$88,570 |
$100,000 |
$112,000 |
| Yolo Food Bank |
$111,700 |
$100,000 |
$112,000 |
| Yolo Wayfarer Center dba Fourth and Hope |
$100,000 |
$100,000 |
$112,000 |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
This action increases the contract maximum by $5,000 for a total of $112,000 for the period of January 1, 2018 through May 31, 2020. No general funds are required by this action. These services will be funded by CSBG and CSBG Discretionary Funds The amount of $5,000 is included in the HHSA recommended budget.
The following is the breakdown of funding for this agreement.
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CSBG Funds
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CSBG Discretionary Funds |
January 1, 2018 through
December 31, 2018 |
$50,000 |
N/A |
January 1, 2019 through
December 31, 2019 |
$50,000 |
N/A |
January 1, 2019 through
May 31, 2019 |
N/A |
$7,000 |
October 1, 2019 through
May 31, 2020 |
N/A |
$5,000 |
| Total per Funding Type |
$100,000 |
$12,000 |
| Contract Total |
$112,000 |
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