Agenda

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Consent-General Government # 9.

Board of Supervisors

Agriculture

Meeting Date:	10/24/2017
Brief Title: SICPA Track & Trace Agreement
From:	John Young, Agricultural Commissioner / Sealer, Agriculture Department
Staff Contact:	John Young, Agricultural Commissioner / Sealer, Agriculture Department, x8148
Supervisorial District Impact:

Subject

Approve agreement in the amount of $250,000 with SICPA Product Security LLC to provide technical services for the medical cannabis cultivation Track and Trace program for the term July 1, 2017 through June 30, 2018. (No general fund impact) (Young)

Recommended Action

Approve and authorize the chair to sign an agreement in the amount of $250,000 with SICPA Product Security LLC to provide technical services related to a hosted Plant to Sale Inventory Tracking Software System (Track and Trace) for use by both County Licensees and County personnel having oversight and enforcement responsibilities over the County's medical cannabis cultivation program for the term July 1, 2017 through June 30, 2018.

Strategic Plan Goal(s)

Operational Excellence
Thriving Residents
Safe Communities
Sustainable Environment
Flourishing Agriculture

Reason for Recommended Action/Background

This is an extension of the agreement with SICPA who has been contracted to provide track and trace services for the Yolo County medical cannabis cultivation program. SICPA is a global leader in product authentication, identification and secure traceability solutions and services. SICPA comes highly recommended and currently provides the California Board of Equalization with its track and trace architecture to uniquely identify over 800 million items annually. In addition, SICPA has developed a track and trace solution for medical cannabis currently being utilized by Humboldt County, Mendocino County, and the City of Eureka. The track and trace program costs are supported by the permittee fees. The proposed scope of work provides for the enablement and use of the SICPA program, training, and system customization to allow product safety testing results to be automatically uploaded to the system by participating analytical labs.

Collaborations (including Board advisory groups and external partner agencies)

County Counsel, County Administrator's Office

Competitive Bid Process

Mendocino County circulated and distributed a request for proposals, with services to be made available for use by other local government agencies (piggy-back) and the contractor (SICPA) submitted a proposal selected by Mendocino County at the conclusion of its competitive process to provide technical services related to the acquisition, implementation, and support of a hosted plant to sale inventory tracking software system (ITSS) for use by both County permitee ('Industry Participants') and County personnel having oversite and enforcement responsibilities over Mendocino County's Medical Cannabis Cultivation program. Yolo County subsequently selected SICPA to provide the same range of services within Yolo County pursuant to a scope of work dated October 24, 2016, and entered into a short-form agreement (Agreement No. SICPA) and a first Amendment thereto to obtain such services from December 1, 2016 through June 30, 2017. Yolo County desires to extend the terms of service for an additional year, through June 30, 2018.

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 250,000
Amount budgeted for expenditure:		$ 250,000
Additional expenditure authority needed:		$
One-time commitment	Yes

Source of Funds for this Expenditure

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

This contract is fully reimbursed with industry fees.

Attachments
Att. A. Agreement

Form Review

Inbox	Reviewed By	Date
Financial Services	Lupita Ramirez	10/11/2017 09:34 AM
Financial Services	amangru	10/13/2017 10:11 AM
County Counsel	Hope Welton	10/16/2017 10:44 AM
Form Started By: lchurchill		Started On: 10/05/2017 01:50 PM
Final Approval Date: 10/16/2017