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Consent-Health & Human Services # 22.
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| Board of Supervisors |
Adult & Aging |
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| Subject |
| Approve amendment to agreement with Yolo Wayfarer Center, dba Fourth and Hope, to extend the contract term for a one-year period to June 30, 2018, increase the maximum compensation by $38,300, and establish new performance measures in the results based accountability framework. (General fund impact $18,300) (Larsen) |
| Recommended Action |
| Approve amendment to agreement with Yolo Wayfarer Center, dba Fourth and Hope, to extend the contract term for a one-year period to June 30, 2018, increase the maximum compensation by $38,300, and establish new performance measures in the results based accountability framework. |
| Strategic Plan Goal(s) |
Thriving Residents
Safe Communities
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| Reason for Recommended Action/Background |
Yolo County and the cities of Davis, West Sacramento, Winters and Woodland have collaborated on the Homeless Coordination Project since February of 1988. Through the Homeless Coordination Agreement, the County and cities jointly fund four months of cold weather shelter services each year for Yolo County residents without housing, and a Homeless Coordinator position within the Yolo County Health and Human Services Agency to provide coordination of the countywide homeless system. The current Homeless Coordination Agreement was adopted by the Board of Supervisors on September 29, 2015 for a three year period from July 1, 2015 through June 30, 2018. The Homeless Coordination Agreement establishes that the cities transfer funding for homeless coordination and cold weather shelter services to the County each year, and the County is responsible for administering these services.
For many years, the County has contracted with the Yolo Wayfarer Center, doing business as Fourth and Hope, to provide cold weather shelter services. The current contract establishes that Fourth and Hope will provide cold weather shelter services over a four-month period from November 15th to March 15th (120 nights), to 10 individuals per night, at a cost of $29 per bed per night as outlined in the Homeless Coordination Agreement. The County selected Fourth and Hope for its most recent contract period through a competitive bid process, and the contract was approved by the Board of Supervisors on October 13, 2015. However, this contract was only entered into for a period of two years, from July 1, 2015 to June 30, 2017. Staff recommends extending the contract for one additional year (through June 30, 2018), so that the timeframe is aligned with the Homeless Coordination Agreement. Thus, staff also recommends increasing Fourth and Hope’s maximum compensation by $38,300.
Staff intends to meet with the cities this fall to update the terms of the Homeless Coordination Agreement before the existing Agreement expires on June 30, 2018. Once a new Agreement is established and approved by the Board, staff will conduct a competitive request for proposal process for cold weather shelter services that align with the terms in the new Agreement.
Outcomes in Fiscal Year 2016-17
The following provides performance data from the cold weather shelter season in FY 2016-17, which ran from November 15, 2016 through March 15, 2017. This also displays the new performance measures that will be included in the contract for the upcoming year.
Program Purpose
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To improve the lives of persons experiencing homelessness in Yolo County by:
- Securing permanent housing placements
- Increasing non-cash benefits
- Increasing income
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| Performance Measure 1: How much did we do? |
1.1
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Participants Served: # of participants provided emergency shelter and general demographics
- Goal: 100 persons
- Actual: 126 persons from November 15 through March 15
- 111 adults (age 18 or over)
- 56 males
- 54 females
- 1 transgender
- 6 veterans
- 15 children (under age 18)
- 19 chronically homeless persons
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| Performance Measure 2: How well did we do it? |
| 2.1 |
Length of Stay: Average length of stay for leavers (people who left the shelter during the cold weather shelter time period) and stayers (people who remained in the shelter past the cold weather shelter timeframe) in days
- Goal: Less than 90 days
- Actual for Leavers: 55 days
- Actual for Stayers: 118 days
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Performance Measure 3: Is anyone better off? |
| 3.1 |
Permanent Housing: % (#) of participants who secured permanent housing
- Goal: 55% (55)
- Actual: 50.72% (35)
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| 3.2 |
Increase Benefits: % (#) of participants who increased and/or maintained their non-cash benefits including CalFresh and Medi-Cal
- Goal: 80% (80)
- Actual: 81.98%
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| 3.3 |
Increase Income: % (#) of participants who increased their total income
- Goal: 20% (20)
- Actual: 7.58% (5)
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| Collaborations (including Board advisory groups and external partner agencies) |
City of Davis
City of West Sacramento
City of Winters
City of Woodland
Fourth and Hope
Yolo County Health and Human Services Agency |
| Competitive Bid Process |
Request for Proposals (RFP) Service Requested: Cold Weather Shelter
Evaluation Criteria Included in RFP
Qualification and Experience (75 points)
Vendor Operations (10 points)
Vendor Approach to the Project (30 points)
Customer References/Past Performance (50 points)
Responsiveness/Responsibility (20 points)
Quality and Completeness of Submitted Proposal (40 points)
Financial Stability (Pass/No Pass)
Bids Received
| Bidder |
Bid |
| Yolo Wayfarer Center DBA Fourth and Hope |
$38,300 |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
If this amendment is approved, the $18,300 in General Fund is already included in the 2017-18 Adopted Budget proposal.
The cities of West Sacramento and Woodland and the County fund the cold-weather shelter through the Homeless Coordination Project. The breakdown per fiscal year is as follows:
| Jurisdiction |
FY 2015/16 |
FY 2016/17 |
FY 2017/18 |
| City of West Sacramento |
$10,000 |
$10,000 |
$10,000 |
| City of Woodland |
$10,000 |
$10,000 |
$10,000 |
| County of Yolo |
$18,300 |
$18,300 |
$18,300 |
| TOTAL |
$38,300 |
$38,300 |
$38,300 |
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