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Consent-Health & Human Services # 16.

Board of Supervisors

Adult & Aging

Meeting Date:	10/24/2017
Brief Title: MOU - Yolo Co Probation and DA Prop 47 funds FY17-20
From:	Karen Larsen, Director, Health & Human Services Agency
Staff Contact:	Sandra Sigrist, Adult & Aging Branch Director, Health & Human Services Agency, x8794
Supervisorial District Impact:

Subject

Approve Memorandum of Understanding with the Yolo County Probation Department in the amount of $458,450 and Memorandum of Understanding with the Yolo County District Attorney’s Office in the amount of $441,873 to coordinate fiscal and program responsibilities for the Proposition 47 Steps to Success Program for the period June 16, 2017 through August 15, 2020. (No general fund impact) (Larsen)

Recommended Action

Approve Memorandum of Understanding (MOU) with the Yolo County Probation Department in the amount of $458,450 to coordinate fiscal and program responsibilities for the Proposition 47 Steps to Success Program for the period June 16, 2017 through August 15, 2020;
Approve Memorandum of Understanding (MOU) with the Yolo County District Attorney’s Office in the amount of $441,873 to coordinate fiscal and program responsibilities for the Proposition 47 Steps to Success Program for the period June 16, 2017 through August 15, 2020; and
Delegate authority to the Director of Health and Human Services Agency and/or her/his designee to sign and execute any additional forms, documents and/or amendments as necessary relating to this agreement, provided there are no significant programmatic changes or increases in funding.

Strategic Plan Goal(s)

Operational Excellence
Thriving Residents
Safe Communities

Reason for Recommended Action/Background

On January 24, 2017, the Yolo County Board of Supervisors approved and adopted a resolution authorizing Yolo County Health and Human Services Agency (HHSA) to submit a grant proposal to the Board of State and Community Corrections (BSCC) for Proposition 47 grant funds and to receive and administer the funds to expand existing diversion programs in Yolo County and provide intensive case management and treatment, civil legal assistance and permanent housing assistance.

On June 14, 2017, the BSCC awarded Yolo County HHSA $5,968,214 to implement their proposed project.

Steps to Success is a significant expansion to Yolo County’s existing continuum of criminal justice diversion programs. Specifically, the project applies the principles of restorative justice and trauma-informed care to provide wraparound services to individuals that are eligible for a diversion program, but are unlikely to succeed without intensive supports due to their history and current issues with mental health and/or substance use disorders.

Approval of these MOU’s will allow the Yolo County Probation Department and Yolo County District Attorney’s Office to work collaboratively with the Prop 47 Steps to Success Analyst, community-based organization and project evaluation staff to conduct required activities of the grant program.

Collaborations (including Board advisory groups and external partner agencies)

Yolo County Probation Department
Yolo County District Attorney’s Office
Yolo County Public Defender’s Office
County Counsel has approved these MOU’s as to form.

Competitive Bid Process

There was no bid process due to the Yolo County Health and Human Services Agency, in partnership with the District Attorney’s Office, Probation Department, and Public Defender’s Office, submitted the grant application to the BSCC.

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 277,510
Amount budgeted for expenditure:		$ 277,510
Additional expenditure authority needed:		$ 0
On-going commitment (annual cost):	$ 294,265

Source of Funds for this Expenditure

$277,510

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

No general funds are required for this action. These MOU’s will be funded by state Prop 47 grant funds. HHSA is preparing a separate budget resolution for the Prop 47 grant funding. The related funding will be included in the requested budget process for future fiscal years.

The following is the breakdown of funding for these MOU’s.

Yolo County Probation Department

	FY1617 6/16/17- 6/30/17	FY1718 7/1/17 – 6/30/18	FY1819 7/1/18 – 6/30/19	FY1920 7/1/19 – 6/30/20	FY2021 7/1/20 – 8/15/20	Total
Probation Officer Salary & Benefits	$0	$96,150	$121,453	$121,453	$15,182	$354,238
Probation officer vest	$0	$945				$945
Probation vehicle outfitting	$0	$5,135				$5,135
Annual Indirect costs (10% of costs)	$0	$10,223	$12,145	$12,145	$1,519	$36,032
Vehicle	$0	$30,000				$30,000
Vehicle Mileage/Maintenance	$0	$6,520	$12,038	$12,038	$1,504	$32,100
TOTAL	$0	$148,973	$145,636	$145,636	$18,205	$458,450

Yolo County District Attorney’s Office

	FY1617 6/16/17- 6/30/17	FY1718 7/1/17 - 6/30/18	FY1819 7/1/18 - 6/30/19	FY1920 7/1/19 - 6/30/20	FY2021 7/1/20 - 8/15/20	Total
Salaries - Paralegal	$0	$47,487	$ 54,271	$54,271	$6,784	$162,813
Benefits - Paralegal	$0	$45,256	$ 51,721	$51,721	$6,465	$155,163
Annual Indirect costs (10% of costs)	$0	$9,274	$10,599	$10,599	$1,325	$31,797
Volunteer and Facilitation Training	$0	$20,000	$20,000	$20,000	$0	$60,000
Vehicle Mileage/Maintenance	$0	$6,520	$12,038	$12,038	$1,504	$32,100
TOTAL	$0	$128,537	$148,629	$148,629	$16,078	$441,873

Attachments
Att. A. MOU Probation
Att. B. MOU DA

Form Review

Inbox	Reviewed By	Date
Financial Services	Tom Haynes	10/18/2017 09:05 AM
County Counsel	Hope Welton	10/18/2017 09:06 AM
Form Started By: ccontreras		Started On: 08/15/2017 12:33 PM
Final Approval Date: 10/18/2017