Approve first amendment to Ratification Agreement No. 21-179 with Empower Yolo to increase funding in the amount of $30,000 for a new contract maximum of $70,000 for the period of July 1, 2021, through October 31, 2021; and increase optional monthly funding for the provisions of Project Room Key services. (No general fund impact) (Larsen)

The Yolo County response to the COVID-19 pandemic includes providing locations for individuals living homeless to shelter in place, specifically in non-congregate settings.  Emergency funding sources, which support the motels and transportation services require that the County provide behavioral and other social services to individuals at these locations. Health & Human Services Agency is addressing this requirement by contracting with providers to fulfill unique roles with all individuals in the motels:  Homeless Services Lead, Case Manager, Runner, and Caller. 
 
On or about July 27, 2021, the Board ratified the Procurement Manager to sign and execute the original agreement to expedite the contracting process in order for the services to continue throughout the community.
 
Approval of this amendment will allow Empower Yolo to become the Primary Motel Homeless Services Lead and continue these vital services to our vulnerable population and ensure COVID positive clients are placed in a motel during quarantine.

Performance Measures are not associated with these Agreements.

County Counsel has approved this Agreement as to form.

This Agreement was sought through a Sole Source and approved by the Yolo County Procurement Manager.

No general funds are required by this action.  These services will be funded by CDSS RK/Rehousing. The action increases the contract maximum by $30,000 for a total of $70,000 for the period of July 1, 2021, through October 31, 2021. The amount of $30,000 is included in the HHSA adopted budget for FY2021-22.
 

Initial Term July 1, 2021, through October 31, 2021				Total
July $10,000	August $10,000	September $25,000	October $25,000	$70,000

The agreement also includes two (2) one-month optional extensions for November 2021 and December 2021 in an amount less than or equal to $25,000 per month.

Optional Month/Fiscal Year (OM/FY)	Revised Agreement Expiration Date Per OM/FY	Maximum Increased Funding Amount Per OM/FY	Revised Agreement Lifetime Maximum Per OM/FY
OM/FY November/2021-22	On or before November 30, 2021	Up to $25,000	Up to $95,000
OM/FY December/2021-22	On or before December 31, 2021	Up to $25,000	Up to $120,000

In no event shall the term of the Agreement extend beyond December 31, 2021, nor shall the maximum payment obligation exceed the amount of ONE HUNDRED TWENTY THOUSAND DOLLARS ($120,000), unless otherwise agreed to in writing by the parties and in conformity with the then-current Yolo County Procurement Policy approved by the Yolo County Board of Supervisors.