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Consent-General Government # 14.
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| Board of Supervisors |
General Services |
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| Subject |
| Approve total project budget of $244,302 for roofing improvement projects for the Sheriff's Administration and Morgue buildings at 140 Tony Diaz Drive in Woodland; authorize the Director of General Services to enter into a contract with Madsen Roofing in an amount not-to-exceed $187,939 for the roofing improvement projects; and authorize the Director of General Services to amend the construction contract with Madsen Roofing up to an additional $18,791 should amendments be required by the scope of the project. (No general fund impact) (Yarris) |
| Recommended Action |
- Approve total project budget of $244,302 for roofing improvement projects for the Sheriff's Administration and Morgue buildings in Woodland;
- Authorized the Director of General Services to enter into a contract with Madsen Roofing in an amount not-to-exceed $187,939 for the roofing improvement projects; and
- Authorize the Director of General Services to amend the construction contract with Madsen Roofing up to an additional $18,791 should amendments be required by the scope of the project.
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| Strategic Plan Goal(s) |
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Safe Communities |
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| Reason for Recommended Action/Background |
In order to ensure safe ongoing operations at the Sheriff's Administration and Morgue buildings located at 140 Tony Diaz Drive in Woodland, improvements to the existing roofs are required. The existing roofs are at the end of life and General Services has received repeated calls over the years for roof leaks.
On August 4, 2021, a request for proposal was advertised for the roof improvements. Two responses were received on August 31, 2021, with Madsen Roofing successfully earning the contract. The contract issued to Madsen Roofing is for the dollar amount identified in the response to the request for proposal not to exceed $187,939 (Att. A). The Director of General Services would be authorized to amend the contract with Madsen Roofing up to an additional $18,791 should amendments be required by the scope of the project.
There is currently $244,302 budgeted for these roof improvements in Accumulated Capital Outlay (ACO) fund; therefore, General Services is not requesting any additional funding and there is no additional general fund impact.
The proposed budget for this project is as follows:
| Project Expenditures: |
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| Madsen Roofing Contract |
$206,730.00 |
| Beam Roofing Consultant Fees |
17,572.00 |
| Contingency Funding |
20,000.00 |
| Total Project Expenditures |
$244,302.00 |
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| Project Revenues: |
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| ACO Funding Budgeted |
$244,302.00 |
| Total Project Revenues: |
$244,302.00 |
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| Collaborations (including Board advisory groups and external partner agencies) |
| Department of Finance, County Administrator's Office, County Counsel, Sheriff's Office, General Services Department |
| Competitive Bid Process |
Request for Proposals (RFP) Service Requested: Roof Improvement Projects, Sheriff's Administration and Morgue, 140 Tony Diaz Drive, Woodland.
Bids Received
| Bidder |
Bid |
| Madsen Roofing |
$191,689 |
| Best Contracting Services |
$339,000 |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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