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Consent-General Government # 11.
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| Board of Supervisors |
General Services |
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| Subject |
| Approve work authorization with Comstock Johnson Architects in an amount not to exceed $155,000 for project services related to pre-engineered metal building and site improvement to accommodate the anticipated move of the Yolo County Agriculture Department Shop and authorize the Director of General Services to sign the Work Authorization. (No general fund impact) (Yarris) |
| Recommended Action |
| Approve work authorization with Comstock Johnson Architects in an amount not to exceed $155,000 for project services related to pre-engineered metal building and site improvement to accommodate the anticipated move of the Yolo County Agriculture Department Shop and authorize the Director of General Services to sign the Work Authorization. |
| Strategic Plan Goal(s) |
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In Support of All Goals (Internal Departments Only) |
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| Reason for Recommended Action/Background |
On June 23, 2020, the Board of Supervisors approved 52 on-call consulting contracts. When approved, the Board stipulated that any project that is awarded an on-call consultant is subject to a review process that, depending upon the size of the contract, may include the County Procurement Agent, the County Administrator's Office, or the Board of Supervisors. In compliance with the County Administrative Policies & Procedures Manual, the General Services Director is authorized to approve services for emergency work and other non-grant funded repair, construction, and/or urgent design projects under $100,000 with approval from the County’s Purchasing Agent and/or the County Administrator's Office depending upon project funding. All projects awarded that are over $100,000 or any grant funded work will be brought to the Board of Supervisors for approval. On-call consultant contracts may be utilized for work on a non-emergency basis, but they do not preclude the County from seeking other firms on the basis of requests for qualifications for any other major project.
A work authorization in the amount not to exceed $155,000 with Comstock Johnson Architects is needed in order to develop a schematic design which will provide construction documents, bidding assistance and construction phase services (Att. A). These documents will be for a stand-alone, pre-engineered metal building and site improvements to accommodate the anticipated move of the Yolo County Agriculture Department Shops. The building will be approximately 5,676 SF and will be located in the northwest corner of the 120 West Main Street property. It will house a trapping shop, maintenance shop, pesticides shop and water shop. The building will have HVAC, exhaust requirements, and a fire suppression system.
Once the full understanding of the project is realized the General Services Department will return to the Board of Supervisors for approval of the project budget and project implementation. |
| Collaborations (including Board advisory groups and external partner agencies) |
| General Services Department, County Administrator's Office, Department of Financial Services, County Counsel |
| Competitive Bid Process |
| On-call contracts were solicited and reviewed in compliance with the Department of Financial Services policies and procedures. Contracts were approved by the Board of Supervisors on June 23, 2020. Board approval of this work authorization is required because the total compensation will exceed $100,000. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| The fund balance is transferred from the AG Building Replacement Fund. As of July 1, 2021 the remaining project budget is $984,656. |
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