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Consent-Health & Human Services # 16.
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| Board of Supervisors |
Adult & Aging |
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| Subject |
| Renew agreement with Yolo Community Care Continuum in the amount of $800,000 for the period July 1, 2019 through June 30, 2020 for the provision of Crisis Residential Services. (No general fund impact) (Larsen) |
| Recommended Action |
| Renew agreement with Yolo Community Care Continuum in the amount of $800,000 for the period July 1, 2019 through June 30, 2020 for the provision of Crisis Residential Services. |
| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
Safe Communities |
| Reason for Recommended Action/Background |
Yolo Community Care Continuum (YCCC) provides adult crisis residential mental health services to Yolo County consumers experiencing acute or severe psychiatric episodes requiring temporary removal from their home environment. These individuals must meet the Medi-Cal mental health medical necessity criteria. Approval of this agreement will further the Yolo County Health and Human Services Agency’s (HHSA) efforts to support community-based services and prevent higher cost of care from occurring more than necessary.
The Performance Measures associated with this agreement are included in Attachment B.
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| Collaborations (including Board advisory groups and external partner agencies) |
| County Counsel has approved this Agreement as to form. |
| Competitive Bid Process |
On February 25, 2014, HHSA (then operating as the Department of Alcohol, Drug and Mental Health), issued a Request for Proposals (RFP) from qualified community based organizations to provide crisis residential services for adults experiencing acute or severe psychiatric episodes requiring temporary removal from their home environment. The RFP was open for 25 days (just over 3.5 weeks.) Bidders were offered the opportunity to ask questions and submit proposals via the electronic BidSync system.
The RFP covered a six-year contractual period from 2014-2020, however, the initial agreement covered only a five-year period. At this time it is staff's recommendation to renew this agreement for its sixth and final year, as allowed in the RFP. HHSA continuously works with local community-based organizations to develop a continuum of care that provide treatment options to adults with severe psychiatric episodes in the community. Throughout fiscal year 2019-20, HHSA will be analyzing the various needs for crisis residential services to Yolo County adults experiencing acute or severe psychiatric episodes and developing a plan for funding and services in future years. Extending this agreement into its sixth year will allow time for this analysis to occur.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals Service Requested:
Crisis Residential Services
Evaluation criteria included in Request for Proposals:
- General Company Information (14 points)
- Experience (6 points)
- Responsiveness/Responsibility (10 points)
- Proposal’s Approach to Project (30 points)
- Service Fees and Cost Containment Initiatives (15 points)
- Quality Assurance and Oversight (10 points)
- Outputs and Outcome Measures (10 points)
- Financial Information (pass/fail)
- Quality and Completeness of Submitted Proposal (pass/fail)
- Demonstrated Competence/Past Performance (5 points)
- Total Points for Overall Presentation (100 points)
- Reasonableness of Cost (20 points)
- Total Overall Points (120 points)
Bids received:
- Yolo Community Care Continuum $324,833
- $224,522 Mental Health Core
- $50,311 SAMHSA
- $50,000 MHSA
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
The total amount of this action is $800,000 for the period of July 1, 2019 through June 30, 2020. No general funds are required by this action. These services will be funded by Realignment. The amount of $800,000 is included in the HHSA recommended budget for FY19-20.
The following is the breakdown of funding for this agreement.
Fiscal Year 2019-20
July 1, 2019 through June 30, 2020 |
| Crisis Residential Services |
$800,000 |
| Total |
$ 800,000 |
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