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Consent-Health & Human Services # 13.
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| Board of Supervisors |
Adult & Aging |
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| Subject |
Approve agreement with Yolo Wayfarer Center dba Fourth and Hope to provide funding through the Homeless Emergency Aid Program grant for Yolo Wayfarer Center to purchase the property at 285 Fourth Street for emergency shelter services in the amount of $688,047 for the period July 1, 2019 through June 30, 2021. (No general fund impact) (Larsen)
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| Recommended Action |
- Approve agreement with Yolo Wayfarer Center dba Fourth and Hope to provide funding through the Homeless Emergency Aid Program (HEAP) grant for the purchase of the property at 285 Fourth Street for emergency shelter services in the amount of $688,047 for the period July 1, 2019 through June 30, 2021; and
- Waive the County’s Policy on Cash Advances to Community Based Organizations for the duration of this Agreement.
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| Strategic Plan Goal(s) |
Operational Excellence
Thriving Residents
Safe Communities |
| Reason for Recommended Action/Background |
In September 2018, the Homeless Coordinating and Financing Council (HCFC) released a Notice of Funding Availability for the Homeless Emergency Aid Program (HEAP). The intention of this funding was for emergency housing vouchers, rapid rehousing services, emergency shelter construction, and use of armories to provide temporary shelters, and related homeless services. These funds were approved through the June 27, 2018 passing of Senate Bill 850 to provide immediate assistance to cities, counties, and local continuums of care to address the homelessness crisis throughout California.
Requirements of the HEAP grant included designating an Administrative Entity, Yolo County Health and Human Services Agency (HHSA) for Yolo County, and establishing a local selection committee of non-conflicted partners to review and approve grant applications. This occurred throughout the months of October and November 2018, with the funding recommendations being approved by the local continuum of care (CoC), Homeless and Poverty Action Coalition (HPAC) in Yolo County.
Through the location selection process, the Yolo Wayfarer Center dba Fourth and Hope proposal was selected to provide emergency shelter services by purchasing the property at 285 Fourth Street. This agreement will be in place for the period of July 1, 2019 through June 20, 2021. Any funds not expended by June 20, 2021 must be returned to the County (HHSA), who then must return the money to HCFC.
In addition to approving this agreement, HHSA is requesting that the Board waive the County’s policy on cash advances to community based organizations, which normally limits cash advances to 10% of the annual contract obligation. This waiver is needed in order to provide up front funding to Fourth and Hope to allow for the property purchase. For this agreement, HHSA intends to disburse one hundred present (100%) of the funds associated with this agreement to Yolo Wayfarer Center dba Fourth and Hope once the County receives proof of the property purchase agreement obligating Yolo Wayfarer Center to pay. Once the property is purchased Yolo Wayfarer Center shall submit proof of payment showing that the funds were used to purchase the property. For additional details regarding this transaction, please see section III, Method of Payment in Att. A. Agreement. |
| Collaborations (including Board advisory groups and external partner agencies) |
| County Counsel has approved this Agreement as to form. |
| Competitive Bid Process |
Requirements of the HEAP grant included designating an Administrative Entity, Yolo County HHSA for Yolo County, and establishing a local selection committee of non-conflicted partners to review and approve grant applications. HPAC developed and adopted a local competition timeline and selection process. Proposals were reviewed and scored based on the developed criteria.
The vendor was awarded funding via this process, please see Attachment C. |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
No general funds are required by this action. These services will be funded by Homeless Emergency Aid Program (HEAP) Grant funds. The amount of $688,047 is included in the HHSA recommended budget for FY19-20.
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