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Consent-Health & Human Services # 38.
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| Board of Supervisors |
Child, Youth & Family |
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| Subject |
| Approve second amendment to Agreement No. 20-266 with Victor Community Support Services to extend the term of the agreement through August 31, 2021 and add funding in the amount of $83,333 for 2021-22 for a new contract maximum of $583,333 for Urban School-Based Mental Health Access & Linkage; and Urban School Mentorship & Strengths-Building Program services. (No general fund impact) (Larsen) |
| Recommended Action |
| Approve second amendment to Agreement No. 20-266 with Victor Community Support Services to extend the term of the agreement through August 31, 2021 and add funding in the amount of $83,333 for fiscal year 2021-22 for a new contract maximum of $583,333 for Urban School-Based Mental Health Access & Linkage; and Urban School Mentorship & Strengths-Building Program services. |
| Strategic Plan Goal(s) |
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Thriving Residents |
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Safe Communities |
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| Reason for Recommended Action/Background |
On April 4, 2017, the Yolo County Board of Supervisors (Board) approved the Yolo County’s Mental Health Services Act (MHSA) Three-Year Program and Expenditure Plan for FY 2017-2020 (Yolo MHSA 3-Yr. Plan 2017-20.) The Yolo MHSA 3-Yr. Plan 2017-20, most specifically the Prevention and Early Intervention (PEI) component of MHSA, identified and provided for an Urban School-Based Mental Access & Linkage Program and an Urban School-Based Mentorship & Strengths-Building Program. The County issued a Request for Proposals (RFP) and Victor Community Support Services (Victor) was awarded the contract via Agreement No. 20-216.
As set forth in the Yolo MHSA 3-Yr. Plan 2017-20, most specifically for the PEI component of MHSA, the purpose of the Urban School-Based Access and Linkage Program was to place clinical staff at local schools in the urban districts to provide universal screening, assessment, and referral to treatment for children and youth aged 6 to 18, with the goal of identifying children and youth who need mental health services, provide linkages, and supply a warm hand-off.
The purpose of this program was to provide a simplified method of assessment and referral of children to the services they need, by placing a referral and access specialist in schools to provide linkage for children and youth aged 6 to 18. The Urban School-Based Access and Linkage Program does not provide clinical services but will link children, youth and their families to services that help manage and address mental/emotional health concerns when necessary. Wellness Teams will also meet monthly to review current participants and refer new youth, including school administrators, counselors, teachers, and staff.
As set forth in the Yolo MHSA 3-Yr. Plan 2017-20., most specifically for the PEI component of MHSA, the purpose of the Urban School-Based Mentorship and Strengths-Building Program was to provide evidence-based, culturally responsive services and offer promising practices in outreach and engagement for at-risk children and youth in multiple settings, to build their resiliency and help to mitigate and/or support their mental health experiences. Services are conducted in settings most familiar to the children and families served. The overall focus is on teaching children ways to promote their own wellbeing and resiliency and to provide youth-serving professionals to support resiliency among youth.
The Urban School-Based Mentorship and Strengths-Building Program serves these three functions: 1) to provide school- and/or community-based education programs about children’s mental health and relevant children’s mental health issues to children, youth, and child-serving agencies; 2) to provide school- and/or community-based prevention groups for school-age children, and 3) to provide after-school mentorship to children and youth.
On August 18, 2020, the Board approved the Yolo County’s MHSA Three-Year Program and Expenditure Plan for FY 2020-2023 (Yolo MHSA 3-Yr. Plan 2020-23.) The Yolo MHSA 3-Yr. Plan 2020-23, most specifically the PEI component of MHSA, outlines a plan to provide mental health services to the K-12 population through a partnership with local school districts and the Yolo County Office of Education. While the program and RFP planning and the process are being completed for these services, Agreement No. 20-266 has been extended to prevent a gap in services to the target populations of children and youth aged 6 to 8.
HHSA is requesting approval of this amendment to extend Agreement No. 20-266 through August 31, 2021 until the RFP process for the School-Based Partnership Services is completed. The extension of services will allow Victor to continue these vital services to clients and prevent a gap in services while allowing for a smooth transition of services.
Performance measures were included in Agreement No. 20-266 and are not being changed by this amendment. |
| Collaborations (including Board advisory groups and external partner agencies) |
| County Counsel has approved this Agreement as to form. |
| Competitive Bid Process |
On April 19, 2017, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community-based organizations to provide Urban School-Based Mental Health Access and Linkage; Urban School-Based Mentorship Strengths-Building Program Services. A mandatory bidders conference was held and the RFP was open for 21 days. HHSA received one proposal(s) from this solicitation. The proposal submitted by Victor Community Support Services, Inc. was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
Request for Proposals (RFP) Service Requested:
Urban School-Based Mental Health Access and Linkage; and Urban School-Based Mentorship and Strengths-Building Program services
Evaluation Criteria Included in RFP
- Company overview (20 points)
- Experience and past performance (30 points)
- Responsiveness/Responsibility (10 points)
- Approach to Project (200 points)
- Pricing Requirements (30 points)
- Quality Assurance and Oversight (20 points)
- Outputs and Outcome Measures (40 points)
- Financial Information (pass/fail)
Bids Received
| Bidder |
Bid |
| Victor Community Support Services, Inc. |
$1,350,000 ($450,000/FY) |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
No general funds are required by this action. These services will be funded by MHSA PEI. The amount of $83,333 is included in the HHSA proposed budget for FY2021-22.
The following is the breakdown of funding for this agreement.
Fiscal Year 2020-21
July 1, 2020
through
June 30, 2021 |
Fiscal Year 2021-22
July 1, 2021
through
August 31, 2021 |
Total |
| $500,000 |
$83,333 |
$583,333 |
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