Agenda

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Consent-Health & Human Services # 20.

Board of Supervisors

Adult & Aging

Meeting Date:	06/08/2021
Brief Title: Second Amendment Yolo County Housing Property Management
From:	Karen Larsen, Director, Health and Human Services Agency
Staff Contact:	Ian Evans, Adult and Aging Branch Director, Health and Human Services Agency, x8297
Supervisorial District Impact:

Subject

Approve second amendment to Agreement No. 19-133 with Yolo County Housing to add Mental Health Services Act (MHSA) funding in the amount of $14,185.81 for 2020-21 for a new contract maximum of $157,334.73 for the period of July 1, 2018 through June 30, 2025 to cover the maintenance costs for the Meadowlark property in West Sacramento. (No general fund impact) (Larsen)

Recommended Action

Approve second amendment to Agreement No. 19-133 with Yolo County Housing to add Mental Health Services Act (MHSA) funding in the amount of $14,185.81 for fiscal year 2020-21 for a new contract maximum of $157,334.73 for the period of July 1, 2018 through June 30, 2025 to cover the maintenance costs for the Meadowlark property in West Sacramento.

Strategic Plan Goal(s)

	Thriving Residents
	Safe Communities

Reason for Recommended Action/Background

In 2010, the County of Yolo and the Yolo County Housing Authority (YCHA) entered into a Memorandum of Understanding for the purpose of obtaining housing that could be used by the County to operate transitional housing programs for consumers of County specialty mental health services. The funds that originally paid for the purchase and renovation of the two residences were Mental Health Services Act (MHSA) monies allocated to the County of Yolo. Said funds were provided to Yolo County Housing Authority (YHCA) pursuant to the Memorandums of Understanding dated June 21, 2010, which stated that YHCA shall purchase and renovate two single family residences, lease the properties to the County and provide property and physical asset management for the properties at; 1) 214 Trinity Street, Woodland, Ca 95695 (APN 064-195-08-1); and 2) 2439 Meadowlark Circle, West Sacramento, Ca 95691 (APN 045-772-07-1). Additionally, the Memorandum of Understanding specified that YCHA will maintain the physical and structural safety of the structures and yards, provide maintenance and repairs for residences. YCHA shall respond within 24 hours to emergency maintenance or repair requests. YCHA shall respond within 72 hours to hazard maintenance or repair requests.

On or about June 25, 2019 the County and YCHA entered into Agreement No. 19-133 which replaced and superseded the 2010 Memorandum of Understanding. Approval of this amendment to Agreement No. 19-133 will add funding to cover the maintenance costs for the Meadowlark property for FY2020-21 and the continued operation of transitional housing programs for consumers of County specialty mental health services. services through June 30, 2025.

Collaborations (including Board advisory groups and external partner agencies)

County Counsel has approved this Agreement as to form.

Competitive Bid Process

Per the Procurement Policy dated January 1, 2019, the services included in this agreement are exempt from the competitive selection process, as this agreement is with a local government entity.

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 14,186
Amount budgeted for expenditure:		$ 14,186
Additional expenditure authority needed:		$
On-going commitment (annual cost):	$ 20,097

Source of Funds for this Expenditure

$14,186

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

The action increases the contract maximum by $14,185.81 for fiscal year 2020-21 for a total of $157,334.73 for the period of July 1, 2018 through June 30, 2025. No general funds are required by this action. These services will be funded by Mental Health Services Act (MHSA). The amount of $14,185.81 is included in HHSA’s adopted budget for FY 2020-21.

The following is the breakdown of funding for this agreement.
Fiscal Year 2017-18:

Budget Items	HMT A (214 Trinity Street, Woodland, CA 95695)	HMT B (2439 Meadowlark Circle, West Sacramento, CA 95691)	HMT A & HMT B Contract Total
Administrative (Includes Salaries)	$4,500	$4,500	$9,000
Utilities	$5,300	$6,400	$11,700
Property Taxes, Assessments, & Fees	$25	$1,325	$1,350
Property Insurance	$225	$275	$500
Background Checks & Other Direct Costs	$200	$200	$400
Maintenance	$2,900	$2,900	$5,800
Sub-Total	$13,150	$15,600	$28,750
Extraordinary Maintenance/Emergency Repairs	$1,000	$1,000	$2,000
Capital Improvements	$0	$0	$0
Flood Insurance	$0	$1,382.92	$1,382.92
Total	$14,150	$17,982.92	$32,132.92

Fiscal Year 2018-19:

Budget Items	HMT A (214 Trinity Street, Woodland, Ca. 95695	HMT B (2439 Meadowlark Circle, West Sacramento, Ca. 95691	HMT A and HMT B Contract Total
Administrative (Includes Salaries)	$4,500	$4,500	$9,000
Utilities	$8,026	$6,499	$14,525
Property Taxes, Assessments, & Fees	$0	$1,750	$1,750
Property Insurance (Including Flood Ins.)	$209	$2,782	$2,991
Background Checks & Other Direct Cost	$50	$150	$200
Standard Maintenance	$4,008	$2,233	$6,241
Sub-Total	$16,793	$17,914	$34,707
Extraordinary Maintenance/Emergency Repairs)	$6,500		$6,500
Capital Improvements	$0	$0	$0
Total			$41,207

Fiscal Year 2019-20:

Budget Items	HMT A (214 Trinity Street, Woodland, Ca. 95695	HMT B (2439 Meadowlark Circle, West Sacramento, Ca. 95691	HMT A and HMT B Contract Total
Administrative (Includes Salaries)	$5,100	$11,462	$16,562
Utilities	$3,800	$7,500	$11,300
Property Taxes, Assessments, & Fees	$0	$2,133	$2,133
Property Insurance (Including Flood Ins.)	$332	$4,000	$4,332
Background Checks & Other Direct Cost	$865	$650	$1,515
Standard Maintenance	$5,370	$3,500	$8,870
Sub-Total	$15,467	$29,245	$44,712
Extraordinary Maintenance/Emergency Repairs)	$3,500	$1,500	$5,000
Total	$18,967	$30,745	$49,712

Fiscal Year 2020-21:

Budget Items	HMT A (214 Trinity Street, Woodland, CA 95695)	HMT B (2439 Meadowlark Circle, West Sacramento, CA 95691)	Total
Administrative (Includes Salaries)	$5,100	$4,780.80	$9,880.80
Utilities	$5,300	$2,109.00	$7,409.00
Property Taxes, Assessments, & Fees	$0	$2,255.28	$2,255.28
Property Insurance (Including Flood Ins.)	$332	$3,481.00	$3,813.00
Background Checks & Other Direct Cost	$865	$769.28	$1,634.28
Standard Maintenance	$5,000	$790.45	$5,790.45
Sub-Total	$16,597	$0	$30,782.81
Extraordinary Maintenance/Emergency Repairs)	$3,500	$0	$3,500
Total	$20,097	$14,185.81	$34,282.81

Attachments
Att. A. Second Amendment

Form Review

Inbox	Reviewed By	Date
Financial Services	Tom Haynes	06/01/2021 09:46 AM
County Counsel	Phil Pogledich	06/02/2021 12:19 PM
Form Started By: Kimberly Mayfield		Started On: 05/18/2021 02:07 PM
Final Approval Date: 06/02/2021