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Consent-Health & Human Services # 27.
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| Board of Supervisors |
Service Centers |
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| Subject |
| Approve second amendment to Agreement No. 18-223 with CommuniCare Health Centers, Inc. to add funding in the amount of $125,000 for 2020-21 and to extend the term of the agreement through June 30, 2022 and add funding in the amount of $309,627 for 2021-22, for a new contract maximum of $1,120,356 for the period of October 1, 2018 through June 30, 2022 to continue providing the mandated mental health services to CalWORKs eligible recipients. (No general fund impact) (Larsen) |
| Recommended Action |
| Approve second amendment to Agreement No. 18-223 with CommuniCare Health Centers, Inc. to add funding in the amount of $125,000 for fiscal year (FY) 2020-21 and to extend the term of the agreement through June 30, 2022 and add funding in the amount of $309,627 for FY 2021-22, for a new contract maximum of $1,120,356 for the period of October 1, 2018 through June 30, 2022 to continue providing the mandated mental health services to CalWORKs eligible recipients. |
| Strategic Plan Goal(s) |
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Thriving Residents |
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Safe Communities |
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| Reason for Recommended Action/Background |
CalWORKs is a statewide assistance program that provides support to eligible families in California. The program consists of a comprehensive statewide employment and training program. The employment and training program, referred to as CalWORKs Employment Services (CWES) provides services to CalWORKs families to help remove barriers to employment. Services may include mental health services to support family stabilization through the public assistance to work transition. The County has a mandate from the California Department of Social Services to implement mental health services for CalWORKs eligible recipients.
Staff recommends approval of this amendment to cover claims for services rendered in FY2020-21 and also to ensure that the County is able to continue providing the mandated mental health services to CalWORKs eligible recipients through the end of FY 2022.
Performance Measures included in this Agreement are as follows:
Performance measures were included in Agreement No. 18-223 and are not being changed by this amendment. |
| Collaborations (including Board advisory groups and external partner agencies) |
| County Counsel has approved this Agreement as to form. |
| Competitive Bid Process |
On May 21, 2018 Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community based organizations to provide mental health services. The RFP was open for forty-three (43) days (six weeks) and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on May 29, 2018. Bidders were offered the opportunity to submit proposals by dropping off a paper proposal directly at HHSA.
HHSA received one proposal from this solicitation. The proposal submitted by CommuniCare Health Centers, Inc. was selected by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.
Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.
The services were procured under the RFP for three years through June 30, 2021. A sole source letter has been approved for the period of July 1, 2021 through June 30, 2022.
Request for Proposals (RFP) Service Requested:
CalWORKs Mental Health
Evaluation Criteria Included in RFP
- Qualifications (30 points)
- Experience (40 points)
- Description of Vendor Operations (10 points)
- Proposer’s Approach to Project (50 points)
- Demonstrated Competence/Past Performance (30 points)
- Responsiveness and Responsibility (20 points)
- Quality and Completeness of Submitted Proposal (30 points)
- Financial Stability (15 points)
Bids Received
| Bidder |
Bid |
| CommuniCare Health Centers, Inc. |
$288,549 |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
No general funds are required by this action. These services will be funded by State Funds. The action increases the contract budget for fiscal year (FY) 2020-21 by $125,000 for a new FY2020-21 contract budget of $309,627. The action also extends the agreement through FY 2021-22 and adds a FY 2021-22 contract budget of $309,627. The new contract maximum for the period of October 1, 2018 through June 30, 2022 after all increases is $1,120,356. The amount of $125,000 is included in the HHSA adopted budget for FY 2020-21 and $309,627 for the proposed budget for FY 2021-22.
The following is the breakdown of funding for this agreement:
Fiscal Year 2018-19
October 1, 2018
through
June 30, 2019 |
Fiscal Year 2019-20
July 1, 2019
through
June 30, 2020 |
Fiscal Year 2020-21
July 1, 2020
through
June 30, 2021 |
Fiscal Year 2021-22
July 1, 2021
Through
June 30, 2022 |
Total
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| $211,801 |
$289,301 |
$309,627 |
$309,627 |
$1,120,356 |
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