Agenda

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Consent-Health & Human Services # 22.

Board of Supervisors

Child, Youth & Family

Meeting Date:	06/08/2021
Brief Title: Agreement with CommuniCare Health Centers for Student Services at Woodland Community College
From:	Karen Larsen, Director, Health and Human Services Agency
Staff Contact:	Karleen Jakowski, Child, Youth & Family Branch Director, Health and Human Services Agency, x2978
Supervisorial District Impact:

Subject

Approve agreement with CommuniCare Health Centers in the amount of $449,999.50 for the period of January 19, 2021 through June 30, 2023 for the provision of Woodland Community College behavioral, physical and social services. (No general fund impact) (Larsen)

Recommended Action

Strategic Plan Goal(s)

	Thriving Residents
	Safe Communities

Reason for Recommended Action/Background

Through this contract CommuniCare will provide school based physical healthcare, behavioral healthcare, and related social services in a client-centered, culturally, and linguistically competent manner to improve beneficiary health and well-being of Woodland Community College (WCC) students, with a sensitivity to providing Spanish-speaking and Russian Speaking services.

Service will take place at the three (3) Woodland Community College campuses, located in Woodland, Williams and Clearlake, as well as CommuniCare’s three (3) primary care service locations, located in Woodland, West Sacramento and Davis.

In addition, the vendor will also be required to provide education and learning opportunities for both WCC students and WCC staff to increase knowledge of healthy-living habits and services available to them as well as collaborate with both WCC staff and County staff to provide these services.

In the event of a public health emergency, the vendor will provide services within State and County public health guidelines and standards, which may include telehealth services and virtual events.

The Performance Measures associated with this Agreement are included in Attachment B.

Collaborations (including Board advisory groups and external partner agencies)

County Counsel has approved this Agreement as to form.

Competitive Bid Process

On September 24, 2020, Yolo County Health and Human Services Agency (HHSA) issued a Request for Proposals (RFP) from qualified community-based healthcare providers to provide physical healthcare, behavioral healthcare and related social services to college students at the Woodland Community College. The RFP was open for 41 days, just under 6 weeks, and staff offered potential bidders an opportunity to ask questions during a Mandatory Bidders’ Conference on October 7, 2020. Bidders were offered the opportunity to submit proposals by dropping off a paper proposal directly at HHSA.

HHSA received one proposal(s) from this solicitation. The proposal submitted by CommuniCare Health Centers was selected as the top choice by all members of the Review Committee and was evaluated and determined to meet all the required qualifications necessary to successfully provide these services.

Additional information regarding the Competitive Bid Process is provided below, including a summary of the RFP evaluation criteria.

Request for Proposals (RFP) Service Requested:
College Campus Based Physical Healthcare, Behavioral Healthcare and Related Social Services

Evaluation Criteria Included in RFP

General Company Information (40 points)
Experience (140 points)
Vendor Approach to the Project (225 points)
Cost Proposal (30 points)
Responsiveness/Responsibility (40 points)
Quality Assurance and Oversight (15 points)
Financial Information (25 points)
Past Performance (25 points)
Reasonableness of Cost (51.50 points)
Quality and Completeness of the Proposal (pass/fail)

Bids Received

Bidder	Bid
CommuniCare Health Centers	$450,000

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 85,867
Amount budgeted for expenditure:		$ 85,867
Additional expenditure authority needed:		$
One-time commitment	Yes

Source of Funds for this Expenditure

$85,867

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

No general funds are required by this action. These services will be funded by MHSA. The total amount of this action is $449,999.50 for the period of January 19, 2021 through June 30, 2023. The amount of $85,866.71 is included in the HHSA adopted budget for fiscal year 2020-21. The related funding will be included in the requested budget process for future fiscal years.

The following is the breakdown of funding for this agreement.

Fiscal Year 2020-21 January 19, 2021 through June 30, 2021	Fiscal Year 2021-22 July 1, 2021 through June 30, 2022	Fiscal Year 2022-23 July 1, 2022 through June 30, 2023	Total
$85,866.71	$174,924.43	$189,208.36	$449,999.50

Attachments
Att. A. Agreement
Att. B. Performance Measures

Form Review

Inbox	Reviewed By	Date
Karleen Jakowski	Karleen Jakowski	05/20/2021 08:52 AM
Financial Services	Tom Haynes	05/20/2021 09:00 AM
County Counsel	Hope Welton	05/20/2021 09:02 AM
Form Started By: Kimberly Mayfield		Started On: 03/18/2021 11:27 AM
Final Approval Date: 05/20/2021