Agenda

YOLO COUNTY BOARD OF SUPERVISORS

MINUTES & SUPPORTING MATERIALS

Pursuant to County Code Section 2-1.103

MAY 18, 2021

COUNTY BOARD OF SUPERVISORS
CHAIR, JIM PROVENZA, DISTRICT 4
VICE-CHAIR, ANGEL BARAJAS, DISTRICT 5
OSCAR VILLEGAS, DISTRICT 1
DON SAYLOR, DISTRICT 2
GARY SANDY, DISTRICT 3

NOTE: This meeting was held via teleconference, pursuant to the Governor’s Executive Order N-29-20 (March 17, 2020), available at the following link.

DANIEL KIM
INTERIM COUNTY ADMINISTRATOR

PHILIP J. POGLEDICH
COUNTY COUNSEL

Roll Call:
Barajas
Villegas
Saylor
Sandy
Provenza

Daniel Kim, Interim County Administrator
Philip J. Pogledich, County Counsel

9:00 A.M. CALL TO ORDER

Pledge of Allegiance.

Roll Call.

Approval of Agenda

Consider approval of agenda.

Minute Order No. 21-63: Approved agenda as submitted.

MOVED BY: Sandy / SECONDED BY: Saylor
AYES: Barajas, Villegas, Saylor, Sandy, Provenza.
NOES: None.
ABSTAIN: None.
ABSENT: None.


Public Comment

	2.	To be afforded a brief period of time to speak before the Board of Supervisors, please refer to further instructions at the end of the agenda on how to electronically participate and submit your public comments. Note: per the Ralph M. Brown Act, Board members may briefly respond to statements made or questions posed during the public comment period on items that are not on the agenda, but may not take action on such items. You may also share your thoughts with the Board of Supervisors by submitting a written statement via email to clerkoftheboard@yolocounty.org.

Dr. Ian Kim, Lisa Yep Salinas and Janeba Lahai addressed the Board during public comment.

CONSENT AGENDA

Minute Order No. 21-64: Approved Consent Agenda Item Nos. 3-38, with Supervisor Villegas recusing himself on Agenda Item No. 28.

MOVED BY: Barajas / SECONDED BY: Saylor
AYES: Barajas, Villegas, Saylor, Sandy, Provenza.
NOES: None.
ABSTAIN: None.
ABSENT: None.


General Government

Clerk of the Board

	3.	Approve the minutes of the May 4, 2021 Board of Supervisors meeting.

Approved the minutes of the May 4, 2021 Board of Supervisors meeting on Consent.


			4.	Ratify the following: Resolution No. 21-53 recognizing Ed Beoshanz for Exemplary Service to the County of Yolo. Resolution No. 21-54 proclaiming May 2021 as Older Americans Month. Resolution No. 21-55 proclaiming May 2021 as Asian American and Pacific Islander Heritage Month. Resolution No. 21-56 proclaiming May 31, 2021 as Memorial Day in Yolo County.

Ratified Resolution Nos. 21-53 thru 21-56 on Consent.


			5.	Accept resignations, consider appointments and reappointments.

Approved recommended action on Consent.


			6.	Correspondence.

Approved Correspondence on Consent.


			7.	Conferences, meetings and events the Board of Supervisors attended.

Approved recommended action on Consent.


County Administrator

	8.	Adopt resolution designating the County Administrator or Assistant County Administrator as the authorized agents for the purpose of applying for and administering Federal and/or State financial assistance for disaster expenses, as required by the Federal Emergency Management Agency and the California Governor's Office of Emergency Services, for a three-year period. (No general fund impact) (Nunes/Carey)

Approved Resolution No. 21-57 on Consent.


Financial Services

	9.	Approve second amendment to Agreement No. 3675 with Avellino Lab USA, Inc. to increase the maximum amount of the contract by $95,000 relating to COVID-19 collection packs and testing services for a new amount of $1,600,000. (No general fund Impact) (Rinde/Pistochini)

Approved Agreement No. 21-94 on Consent.


General Services

	10.	Approve total project budget of $665,000 for roofing improvement project for the Health and Human Services, Gonzalez Building at 25 North Cottonwood Street, Woodland; authorize the use of Accumulated Capital Outlay funds in the amount of $65,000 for such improvements; adopt a budget resolution adjusting the General Services Facilities 2020-21 Budget to reflect an increase of $65,000, authorize the Director of General Services to enter into a contract with Madsen Roofing in an amount not-to-exceed $554,000 for the roofing improvement project; and authorize the Director of General Services to amend the construction contract with Madsen Roofing up to an additional $50,000 should amendments be required by the scope of the project. (Accumulated Capital Outlay fund impact $65,000) (4/5 vote required) (Yarris)

Approved Budget Resolution No. 20-107.42 and Agreement No. 21-95 on Consent.


			11.	Approve the total project budget of $210,000 for roofing improvement project for the Department of Community Services Fleet Building at 294 West Beamer Street, Woodland; authorize the use of Accumulated Capital Outlay funds in the amount of $25,000 for such improvements, adopt a budget resolution adjusting the General Services Facilities Budget to reflect an increase of $25,000, authorize the Director of General Services to enter into a contract with Cairo Builder Inc.,& in the amount not to exceed $175,000 for the roofing improvement project and authorize the Director of General Services to amend the construction contract with Cairo Builder, Inc up to an additional $17,000 should amendments be required by the scope of the project. (Accumulated Capital Outlay fund $25,000) (4/5 vote required) (Yarris)

Approved Budget Resolution No. 20-107.43 and Agreement No. 21-96 on Consent.


			12.	Grant preliminary approval of Engineer’s Report, adopt resolution declaring intent to continue assessments for 2021-22, and order a public hearing for July 13, 2021 to consider the continuance of levying assessments for the Esparto Park Maintenance and Operations Assessment District for 2021-22 as required by State law. (No general fund impact) (Yarris)

Approved Resolution No. 21-58 on Consent.


			13.	Authorize the use of Safety and Security Contingency Funds for the evaluation and development of a multi-year upgrade and migration plan; and adopt a budget resolution increasing the General Service Department Facilities Division 2020-21 budget by $50,000. (General fund impact $50,000) (4/5 vote required) (Yarris)

Approved Budget Resolution No. 20-107.44 on Consent.


			14.	Approve $180,000 work authorization amendment, not to exceed $323,000 under Agreement No. 20-149 with Tschudin Consulting Group for the development of the Cannabis Land Use Ordinance and extend the term to October 1, 2021. (No general fund impact) (Yarris)

Approved recommended action on Consent.


Human Resources

	15.	Adopt Authorized Position and Salary Resolution to implement changes in the County Counsel's Office, Health and Human Services Agency, Innovative Technology Services and the Library; adopt resolution providing for At-Will appointments to County positions; and approve an accelerated vacation accrual rate and starting vacation balance for the incoming Assistant County Counsel hire. (No general fund impact) (Lara)

Approved Resolution Nos. 21-59 and 21-60 on Consent.


Innovation and Technology Services

	16.	Approve amendment to the 2020-21 authorized equipment list for the purchase of one Hewlett-Packard Enterprises Nimble storage expansion shelf, to increase data storage capacity in the County's virtual environment. (No general fund impact) (Gerney)

Approved recommended action on Consent.


			17.	Authorize the use of general fund contingency in the amount of $27,000 for Broadband infrastructure enhancements for the Davis and Madison Migrant Centers; and adopt a budget resolution increasing the Innovation and Technology Services Department's budget by $27,000. (General fund impact $27,000) (4/5 vote required) (Gerney)

Approved Budget Resolution No. 20-107.45 on Consent.


Law & Justice Services

Child Support Services

	18.	Adopt budget resolution transferring funds from Services and Supplies to Capital Assets within Child Support Services Department to replace a twenty-one-year-old vehicle located at the Colusa office of the Regional Child Support Agency. (No general fund impact) (4/5 vote required) (Dillon/Anderson)

Approved Budget Resolution No. 20-107.46 on Consent.


District Attorney

	19.	Adopt resolution granting the District Attorney and/or Chief Deputy District Attorney authority to accept, on behalf of Yolo County, $51,682 in grant funding awarded by the California Governor's Office of Emergency Services for the Paul Coverdell Forensic Science Improvement Program; and adopt budget resolution increasing the District Attorney's 2020-21 budget by $51,682. (No general fund impact) (4/5 vote required) (Reisig)

Approved Resolution No. 21-61, Budget Resolution No. 20-107.47 and Agreement No. 21-97 on Consent.


			20.	Adopt budget resolution transferring 2020-21 budget appropriations for the District Attorney in the amount of $200,000 from salaries and benefits to capital assets, and approved amendment to the 2020-21 Authorized Equipment List allowing the purchase of capital assets. (No general fund impact) (4/5 vote required) (Reisig)

Approved Budget Resolution No. 20-107.48 on Consent.


Probation

	21.	Adopt resolution authorizing Scott Sheldon of Terra Realty Advisors and Chief Probation Officer Dan Fruchtenicht to negotiate the purchase of a yet-to-be-identified house in Woodland, California in support of the Diversionary Housing Project. (No general fund impact) (Fruchtenicht/Gabor)

Approved Resolution No. 21-62 on Consent.


Sheriff-Coroner/Public Administrator

	22.	Approve first amendment to the Records Management System Purchase Agreement No. 19-238 with Central Square Technologies, aka Tri Tech Software Systems, which includes (a) increasing the maximum compensation amount from $610,514.31 to $623,665.03 and modifying the payment terms accordingly, and (b) amending Addendums A-2, A-3, A-7 and A-8 to include the purchase of a LexisNexis DORS Incident Importer Software Module and the associated project management and maintenance fees. (No general fund impact) (Lopez/Johnson)

Approved Agreement No. 21-98 on Consent.


Health & Human Services

Adult & Aging

	23.	Approve the Community Services Block Grant subvention Agreement No. 21F-4453 with the California Department of Community Services and Development for targeted initiatives intended to support new poverty reduction programs, the expansion or enhancement of direct service programs, and/or capacity building in the amount of $28,250 for the period June 1, 2021, through May 31, 2022; and adopt a resolution authorizing execution of the agreement. (No general fund impact) (Larsen)

Approved Resolution No. 21-63 and Agreement No. 21-99 on Consent.


			24.	Authorize the Yolo County Procurement Manager to execute three Mental Health Block Grant (MHBG) funding agreements with the existing Yolo County MHBG service providers. The total of each agreement will vary, however the total for all agreements shall not exceed $121,499 for the period of July 1, 2020 through June 30, 2021. (No general fund impact) (Larsen)

Approved Agreement Nos. 21-100 thru 21-102 on Consent.


Child, Youth & Family

	25.	Approve agreement with UC Davis CAARE Center in the amount of $4,500 for the period of November 1, 2020 through June 30, 2021 for the provision of psychological evaluation services. (No general fund impact) (Larsen)

Approved Agreement No. 21-103 on Consent.


Community Health

	26.	Approve and authorize the Chair to sign second amendment to Yolo County Agreement No. 18-75, otherwise known as State Agreement No. 17-10072, with the California Department of Public Health to increase funding by $84,737 for federal fiscal year 2020-21, for a new contract maximum amount of $457,713 for the period of July 1, 2017 through June 30, 2022 for the purpose of continuing immunization activities. (No general fund impact) (Larsen)

Approved Agreement No. 21-104 on Consent.


			27.	Approve first amendment to Agreement No. PO 3897 with C.A.R.E. Consulting Group to extend the term of the agreement through June 30, 2023 and add funding in the amount of $236,857.50 for 2021-22 and $236,857.50 for 2022-23, for a new contract maximum of $572,174.17 for the period of March 1, 2021 through June 30, 2023 for the provision of Mental Health Services Act Program Evaluation services. (No general fund impact) (Larsen)

Approved Agreement No. 21-105 on Consent.


Service Centers

	28.	Approve third amendment to Agreement No. 16-54 with Yolo County Children’s Alliance to extend the term of the agreement through December 31, 2021 and add funds in the amount of $900,000 for a new contract maximum of $11,257,687, for the period of May 1, 2016 through December 31, 2021 and update contract language to provide CalWORKs Stage One Child Care Services. (No general fund impact) (Larsen)

Approved Agreement No. 21-106 on Consent, with Supervisor Villegas recusing himself on this item.


			29.	Authorize amendment of the 2020-21 Equipment List to add audiovisual equipment for two locations of the Yolo County Health and Human Services Agency to provide enhanced, safer and more efficient public employment assistance services to target populations in the County. (No general fund impact) (Larsen)

Approved recommended action on Consent.


			30.	Approve agreement with Yolo Wayfarer Center dba Fourth and Hope in the amount of $100,000 for the period of July 1, 2021 through June 30, 2023 for the provision of General Assistance Homeless Shelter services. (General fund impact $100,000) (Larsen)

Approved Agreement No. 21-107 on Consent.


Community Services

Community Services

	31.	Create the Wild Wings Community Services District Formation Community Advisory Committee and appoint three members to serve on the committee. (No general fund impact) (Echiburu/Valenzuela)

Approved recommended action on Consent.


			32.	Approve revenue agreement with Cal Fire in the amount of $2,200,000 through June 30, 2022 for construction of the County Road 40 Bridge over Cache Creek Replacement Project. (No general fund impact) (Echiburú/Burton)

Approved Agreement No. 21-108 on Consent.


			33.	Adopt resolution listing proposed projects for Road Maintenance and Rehabilitation Account funds. (No general fund impact) (Echiburu/Burton)

Approved Resolution No. 21-64 on Consent.


			34.	Approve agreement with Psomas to provide On-Call Survey Services in the amount of $500,000 for a term of five years. (No general fund impact) (Echiburú/Christison)

Approved Agreement No. 21-109 on Consent.


			35.	Approve inclusion of mobile food facilities as an eligible food permit for a fee waiver under the January 26, 2021 Board of Supervisors approved Restaurant Fee Waiver Program. (No general fund impact) (Echiburu/Meneghetti)

Approved recommended action on Consent.


			36.	Approve agreement with Bradley Tanks, Inc. for liquid waste disposal at the Yolo County Central Landfill for the term of April 22, 2021 to June 30, 2023. (Annual sanitation fund revenue between $398,000 and $1,568,000) (Echiburu/Kieffer)

Approved Agreement No. 21-110 on Consent.


			37.	Approve the First Amendment to Agreement 19-84 with R.E.Y Engineers for survey services at the landfill. (No general fund impact) (Echiburu/Kieffer)

Approved Agreement No. 21-111 on Consent.


County Affiliated Agencies

Colusa County Water District

	38.	Approve request from the Colusa County Water District to change the date of their General District Elections from November of every odd-numbered year to November of every even-numbered year. (No general fund impact) (Salinas)

Approved recommended action on Consent.

HONORARY RESOLUTIONS

Honorary Resolutions

39.

Acknowledge Honorary Resolutions.

Resolution proclaiming May 2021 as Older Americans Month. (Supervisor Provenza)
Resolution proclaiming May 2021 as Asian American and Pacific Islander Heritage Month. (Supervisor Sandy)
Resolution proclaiming May 31, 2021 as Memorial Day in Yolo County. (Supervisor Sandy)

Acknowledged and presented resolutions.

REGULAR AGENDA
(NOTE: Items below may be heard at any time during the meeting)

County Affiliated Agencies

Western Yolo Recreation Center Association

40.

Receive presentation from the Western Yolo Recreation Center Association. (No general fund impact) (Hines)

Received presentation from the Western Yolo Recreation Center Association.


General Government

Board of Supervisors

	41.	Action items and reports from members of the Board of Supervisors, including announcements, questions to be referred to staff and reports on various 2x2s and meetings with other agencies. (Board of Supervisors) Budget Ad Hoc Subcommittee update. (Supervisors Provenza and Barajas) Community Corrections Partnership/Justice Issues Ad Hoc Subcommittee update. (Supervisors Saylor and Provenza)

Received Board reports.


	42.	Long Range Planning Calendar - recurring opportunity for Board members to discuss and as needed, direct staff regarding future Board agenda items. (Board of Supervisors)

County Administrator

	43.	Action items and reports from the Interim County Administrator. (Kim)

Catherine Portman addressed the Board of Supervisors during this item.

Received report from the Interim County Administrator.


Health & Human Services

Adult & Aging

	44.	Receive presentation regarding Project Roomkey and options for a planned wind-down of program operations. (No general fund impact) (Larsen)

Minute Order No. 21-65: Received presentation and directed staff to work with cities to obtain a 50/50 cost sharing agreement for all program costs past June 2021.

MOVED BY: Villegas / SECONDED BY: Barajas
AYES: Barajas, Villegas, Saylor, Sandy, Provenza.
NOES: None.
ABSTAIN: None.
ABSENT: None.


General Government

County Administrator

	45.	Receive update and consider any actions needed to support the COVID-19, a virus in the Coronavirus family, response and recovery strategies. (No general fund impact) (Kim)

Carolyn Madsen and Sheila Allen addressed the Board of Supervisors on this item.

Received update and considered any actions needed to support the COVID-19, a virus in the Coronavirus family, response and recovery strategies.


			46.	Receive a presentation on volunteer groups serving the County during emergencies. (No general fund impact) (Nunes/Carey)

Received a presentation on volunteer groups serving the County during emergencies.


Financial Services

	47.	Receive update on the development of the County of Yolo American Rescue Plan Act (ARPA) Expenditure Plan. (No general fund impact) (Rinde/Haynes)

Heidi Kellison, Sheilla Allen and Kate Laddish addressed the Board of Supervisors on this item.

Received update on the development of the County of Yolo American Rescue Plan Act (ARPA) Expenditure Plan.

TIME SET AGENDA

1:00 p.m. Community Services

48.

Public hearing to adopt the Cannabis Land Use Ordinance (CLUO) and take final action on related matters, including certification of an Environmental Impact Report. (No general fund impact) (Echiburu/Lindbo)

The following individuals addressed the Board of Supervisors on this Item: Tim Kay, John Cooluris, Nancy Lea, Richard Miller, Uriah Mills, Omar Carillo, Justin Byrd, Matthews (Matt) Williams, Jeffery, Michael Hicks, Giancomo Moris, Robin Testa, Nina Andres, Julie Karlonas, Christian Scheuring, Zach Drivon, Meg Hehner, Michelle McGillycuddy, Deborah Shafer, Pam Welch, Anthony Vasquez, Shermain Hardesty, Ed Walker, Yamil Salas, Nich Andrejich, Kimberly Cargile, Matt Adams, David Abramson, Ian Johnston, Jeff Raven, Lauren Ayers, Deanna Garcia, Brenda Rodriguez, Tim Schimmel, Eileen Samitz, Anne McDonald, Jaime Rangel, Adelita Seran, Spencer, Jake Whitaker, Gian Paolo, Matt Trask, Alan Pryor, David Kaufman, and Rebecca Spiva. Additionally, the Clerk read comments from Ashley Kammerer and Helen McCloskey.

Minute Order No. 21-66: Approved supporting a Cannabis Land Use Ordinance in-lieu of the temporary Licensing Ordinance.

MOVED BY: Provenza / SECONDED BY: Barajas
AYES: Barajas, Villegas, Saylor, Sandy, Provenza.
NOES: None.
ABSTAIN: None.
ABSENT: None.

Motion made by Supervisor Provenza and seconded by Supervisor Sandy to include Esparto in the Capay Valley. No vote was taken.

Minute Order No. 21-67: Substitute motion made to defer vote of including Esparto in the Capay Valley until other matters are considered first.

MOVED BY: Villegas / SECONDED BY: Saylor
AYES: Barajas, Villegas, Saylor, Sandy, Provenza.
NOES: None.
ABSTAIN: None.
ABSENT: None.

Motion made by Supervisor Sandy and seconded by Supervisor Provenza to approve a complete ban on cannabis in Capay Valley (recommended action C from Slide 15). No vote was taken.

Minute Order No. 21-68: Substitute motion to adopt CLUO as proposed with no regional serving nurseries, processing or distribution in the Capay Valley; no testing, manufacturing or retail in the Capay Valley; restrict Capay Valley to a maximum of 5 use permits; no increase in footprint, no transfer of use permits, 1,000 ft buffer, no buffer exceptions, no buffer easements, no 10% variability, and Capay Valley area would be defined as in the boundaries used in the General Plan(Alternative Option - A as amended by the motion).

MOVED BY: Barajas / SECONDED BY: Villegas
AYES: Barajas, Villegas, Saylor, Provenza.
NOES: Sandy.
ABSTAIN: None.
ABSENT: None.

Motion by Supervisor Provenza and seconded by Supervisor Villegas to approve 1,000 ft buffer from outdoor cultivation for homes, residential zoning, and tribal trust lands, parks, day cares, churches, schools, treatment facilities, and youth centers (recommended action B.2 from slide 16). No vote was taken. After further discussion it was decided to defer vote on this recommendation to a later date.

Minute Order No. 21-69: Approved support for 1,000 ft buffer from outdoor cultivation for Tribal Cultural Resources (recommended action C.iii from slide 17).

MOVED BY: Barajas / SECONDED BY: Saylor
AYES: Barajas, Villegas, Saylor, Sandy, Provenza.
NOES: None.
ABSTAIN: None.
ABSENT: None.

Motion made by Supervisor Provenza and seconded by Supervisor Barajas to approve 1,000 ft buffer from outdoor cultivation to City limits and include "contiguous residential areas" and any use permit between 1,001 and 2,500 ft be approved by the Planning Commission and the Board of Supervisors. No vote was taken. After further discussion it was agreed for staff return to the Board with a recommendation.

Minute Order No. 21-70: Continued public hearing on this matter to the next regularly scheduled June 8, 2021 Board of Supervisors meeting at 1:00 p.m.

MOVED BY: Saylor / SECONDED BY: Barajas
AYES: Barajas, Villegas, Saylor, Sandy, Provenza.
NOES: None.
ABSTAIN: None.
ABSENT: None.

CLOSED SESSION

Closed Session

49.

Conference with Legal Counsel – Anticipated Litigation
Pursuant to Government Code Section 54956.9(d)(2)
Significant exposure to litigation: 1 case(s)

50.

Public Report of action taken in Closed Session.

ADJOURNMENT

In memory of:

William Patterson Jr. (Supervisor Sandy)
Cruz Reynoso (Supervisor Saylor and Provenza)
John Troidl (Supervisors Saylor and Provenza)

Next meeting scheduled for: June 8, 2021