During the process of a recent proposal, staff realized it was necessary to update its political contribution disclosure policy. While updating the policy staff recognized the need to add two additional policies, an ethics training policy and a legislative ad hoc subcommittee policy. Since staff was doing significant changes to the LAFCo Administrative Policies and Procedures it was decided that a complete update was required.
The draft amendments to the Administrative Policies and Procedures are detailed in the attached document. Where staff has made additions or deletions to the previously adopted text, it has been illustrated as added text and deleted text for clarity. The Commission may direct staff to revise the draft language if desired. The changes recommended are summarized below:
- Modify "2.5 Political Contribution Disclosure" policy to update and further explain contribution disclosures; and
- Revise various sections of "3.0 Election, Powers and Duties of Members" to clarify Chair and Vice Chair conduct, and add two new policy sections, "3.8 Ethics Training" and "3.9 Legislative Ad Hoc Subcommittee"; and
- Amend various sections of "5.0 Budget and Financial Operations" to: clarify approval of appropriation transfers between accounts in "5.6 Budget Adjustments"; change "5.10 Fixed Assets" to Capital Assets and add verbiage regarding physical inventory; modify "5.16 Reimbursement of Staff and Legal Counsel Expenses" to state that the Chair approve all reimbursement requests made by the Executive Officer; clarify, under "5.17 Reimbursement Policies", that meals and incidental expenses are paid at a fixed per diem rate, established by the U.S. GSA; and
- Insertion of additional words and phrases throughout the document to further clarify a policy or procedure.
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