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Consent-General Government # 19.
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| Board of Supervisors |
Financial Services |
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| Subject |
| Approve contract with Lance, Soll, & Lunghard, LLP Certified Public Accountants for independent countywide auditing services for fiscal years 2018-19, 2019-20, 2020-21, and with the option to renew for two additional fiscal years. (General fund impact $120,450) (Rinde) |
| Recommended Action |
| Approve contract with Lance, Soll, & Lunghard, LLP Certified Public Accountants for independent countywide auditing services for fiscal years 2018-19, 2019-20, 2020-21, and with the option to renew for two additional fiscal years. |
| Strategic Plan Goal(s) |
Operational Excellence
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| Reason for Recommended Action/Background |
The County's contract with the current auditor Vavrinek, Trine, Day & Co., LLP (VTD) expires on June 30, 2019. The Department of Financial services issued a request for proposals (RFP) for independent auditing services. Four proposals were received to provide the audit services (as described in Competitive Bid Process below).
An RFP evaluation committee was formed which included members from the Department of Financial Services, Health & Human Services Agency, and the County's Financial Oversight Committee. The committee scored the technical merits of each proposal and consolidated scores with the cost scoring completed by County procurement staff. The top three of the four firms were invited back to do an interview to allow County staff to ask additional questions on the firms proposal to arrive at the recommendation of the best qualified firm.
As a result of the competitive bid process, Lance, Soll, & Lunghard, LLP (LSL) was determined to be the best qualified bidder. The scorecard reflecting the evaluation committees' scores is included in Attachment A. The Department of Financial Services requests the Board to approve the contract with LSL included in Attachment B. |
| Collaborations (including Board advisory groups and external partner agencies) |
| The Department of Financial Services collaborated with the County Financial Oversight Committee and included other departments fiscal staff including Health and Human Services Agency as part of the selection process. |
| Competitive Bid Process |
Request for Proposals (RFP) Service Requested: Independent Audit Services
Evaluation Criteria Included in RFP
- Technical Score (80 points)
- Includes qualifications and experience, delivery schedule, demonstrated competence, proposers approach to project, customer references, firm stability, compatibility with County software, and quality and completeness of proposal.
- Cost Score (20 points)
- Interview Score (25 points)
Bids Received
| Bidder |
2018-19 |
2019-20 |
2020-21 |
Total |
| CliftonLarsenAllen LLP (CLA) |
$116,260 |
$117,960 |
$119,660 |
$353,880 |
| Harshwal & Company, LLP |
$92,500 |
$92,500 |
$92,500 |
$277,500 |
| Lance, Soll & Lunhard, LLP (LSL) |
$120,450 |
$120,450 |
$120,450 |
$361,350 |
| Vavrinek, Trine, Day & Co., LLP (VTD) |
$142,500 |
$142,500 |
$142,500 |
$427,500 |
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| Fiscal Impact |
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| Source of Funds for this Expenditure |
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Explanation (Expenditure and/or Revenue) |
| Further explanation as needed: |
| The independent audit services contract for 2018-19 generally begins in May and there is some cost that will be charged to the 2018-19 fiscal year; however, the majority of the cost will be incurred in the 2019-20 budget year after the fiscal year books and records are closed. The amounts necessary for the contract are requested in the 2019-20 Department of Financial Services budget. |
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