In March 2012, the County was awarded $2,896,000 from California State Parks Office of Grants and Local Services as part of Round Two of the Statewide Park Program for the Esparto Community Park and Aquatic Center project. The grant contract was executed in August 2013 for a grant performance period of July 1, 2011 through June 30, 2019 and a contract performance period from July 1, 2011 through June 30, 2041. On May 19, 2015, the Board of Supervisors adopted a resolution (Resolution No 15-58) approving the Engineer's Report and levying the assessments within the Esparto Park Maintenance and Operations Assessment District. On May 9, 2017, the Board authorized the Assistant County Administrator to execute a work authorization under existing Agreement No. 14-206 with architect, Architectural Nexus, to design the project in an amount not to exceed $281,600. In May 2017, the Yocha Dehe Wintun Nation announced their gift of $1,500,000 to the project to augment the park construction. On September 26, 2017, the Board approved the design and specifications developed by Architectural Nexus and authorized the Deputy County Administrator to advertise for competitive construction bids. Major project elements include the following: a little league baseball/softball field, multi-use playing field (1 adult soccer field, two youth soccer fields or 1 Football Field) full basketball court, two pools (8 lane competitive swimming pool & youth/wading pool), and aquatics building with changing rooms/restrooms, outdoor showers, office, storage room, meeting room, snack bar, and field restrooms, fenced pool equipment area, pedestrian bridge, walking trail, 60 car parking area, and central gathering area. Bids were released on October 9, 2017 and were due on November 7, 2017. Five (5) construction bids were received on November 7, 2017 ranging from $6,288,100 to $7,692,000. The low bidder was SW Allen.
Construction Contract:
Staff recommends extending the general contractor’s (SW Allen Construction Inc) project completion date due to more rain than anticipated and other unforeseen events during the construction period. Staff also recommends increasing the maximum compensation of the general contractor’s agreement by $135,214. See detailed Construction Cost and Time Summary (Attachment C).
Project Budget:
The original project budget was approved for $7,414,505 and staff recommends an increase of $649,449, for a total project budget of $8,063,954. The adjustment is the result of higher than expected construction costs, design errors and/or omissions, and originally unbudgeted costs including: environmental assessment and special inspections, signage, fencing, water connection fees, parking lot paving/wheel stops and gate, soccer goals, one-time startup costs such as office and maintenance equipment, and a $50,000 closeout contingency for unforeseen additional expenses to complete the project. See detailed Project Budget Summary (Attachment D).
Capital project budgets typically include a 10-15% overall contingency; this project included no overall contingency and a 5% construction contingency of $314,405. The revised budget is 13.58% above the base project budget.
The strategy to close the budget adjustment includes a $113,167 increase of Park and Bridge Development Impact Fee revenue use and $536,441 CIP Contingency use. A $33,746 reduction in private donation revenue is projected to be offset by a $33,000 payment from the architect and adjustments to other revenues. In addition to appropriating additional collected Development Impact Fee revenue use for the project, the budget resolution adds an appropriation to allow staff to transfer remaining collected Development Impact Fees revenue to the capital project fund that were included in the original project budget and which the Fiscal Year 2018-19 budget omitted. The 2018-19 Adopted Budget included a general appropriation of $2.6 million for CIP Contingency use. Of this amount, $2 million was approved in November 2018 for use on the Historic Courthouse Improvement project. After transferring the requested funds to the Esparto Park & Aquatic Center project, a balance of $63,559 in CIP contingency funds will remain. All project expenses are paid from the project’s designated Capital Project fund and appropriated, collected Development Impact Fees revenues are transferred there for reimbursement as needed.
The Board Subcommittee on Capital Investments reviewed these changes on April 9, 2019 and did not have any concerns about the changes. |