Agenda

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Consent-Community Services # 34.

Board of Supervisors

Meeting Date:	04/23/2019
Brief Title: Advertise Gaurdrail Project for Construction
From:	Taro Echiburú, Director, Department of Community Services
Staff Contact:	Ahmad Aleaf, Associate Civil Engineer, Department of Community Services, x8437
Supervisorial District Impact:

Subject

Adopt Plans and Specifications for Construction of the South River Road and Old River Road Guardrail Replacement Project. (No general fund impact) (Echiburu/Aleaf)

Recommended Action

Adopt plans and specifications for the South River Road and Old River Road Guardrail Replacement Project;
Authorize the Director, Public Works Division to sign the Notice to Contractors;
Authorize the Department of Community Services to advertise for competitive bids once construction authorization is received from Caltrans;
Authorize the Director, Public Works Division to execute a construction contract with the lowest responsive bidder, subject to approval as to form by the Office of the County Counsel and provided the contract amount does not exceed available funds, or to reject all bids; and
Authorize the Director, Public Works Division to approve all construction change orders, provided the contract amount does not exceed available funds for the project.

Strategic Plan Goal(s)

Thriving Residents
Safe Communities

Reason for Recommended Action/Background

Recommended actions will allow the Department to solicit competitive bids once authorization for the construction phase is received from Caltrans, expedite the contract award, and promptly proceed with construction.

Background
The proposed County Roads (CR) where guardrail will be replaced are shown on the location map (see Attachment A) and listed below:

South River Road locations:

   1. South of CR 143
   2. North of CR 143
   3. South of CR 141
   4-5. Between Pumphouse Road & Willow Point Road
   6-10. Between Rose Rd & Pumphouse Rd

Old River Road locations:

11. From B.E Giovannetti and Sons to existing guardrail
   12. North and South of Monument Bend
   13. South of 20186 Old River Rd
   14. North of 20150 Old River Rd
   15. South of Elkhorn Fire District
   16. North of Elkhorn Fire District
   17. South of CR 124
   18. North of CR 124

South River Road and Old River Road are candidates for safety improvements projects. They have been identified as experiencing more accidents, likely due to higher traffic volumes, and thus are the primary focus for this project to replace existing guardrail systems to bring them up to current standards.

The county roads along the Sacramento River are located on top of a levee, and generally have an extremely limited road shoulder and recovery area. Guardrail standards have changed recently, and the existing guardrails are lower than the new standard height, which is measured from the pavement surface. The new guardrail system will be installed to the current standard height, and will include steel posts (instead of the traditional treated wood posts) to improve safety for motorists along these narrow river roads.

The project is expected to take approximately 55 working days to complete. All guardrail work will be completed under traffic control that will involve lane closures and minor delays to traffic during the work day. The contractor will be required to provide access to residences and businesses during construction at all times. Advance notification signs will be placed to alert motorists during lane closures.

Collaborations (including Board advisory groups and external partner agencies)

Caltrans administers the federal funds for the project.

Competitive Bid Process

The competitive bid process will be completed in accordance with state and federal laws. Bids will be opened and read publicly at the Department of Community Services. A contract may only be awarded to the lowest responsive and responsible bidder.

Fiscal Impact

Fiscal Impact (Expenditure)
Fiscal impact (see budgetary detail below)
Total cost of recommended action:		$ 1,270,000
Amount budgeted for expenditure:		$ 1,270,000
Additional expenditure authority needed:		$ 0
One-time commitment	Yes

Source of Funds for this Expenditure

$1,270,000

Explanation (Expenditure and/or Revenue)

Further explanation as needed:

Construction for this project will not start until next fiscal year. Sufficient funds will be included in the FY 2019-20 recommended budget. Highway Safety Improvement Program funds have been allocated up to $1,270,000. The County will be reimbursed up to that amount.

Attachments
Att. A. Location Map
Att. B. Notice to Bidders
Att. C. Plans
Att. D. Specifications

Form Review

Inbox	Reviewed By	Date
Financial Services	bporter	04/10/2019 07:54 AM
County Counsel	Phil Pogledich	04/11/2019 03:12 PM
Form Started By: Mark Christison		Started On: 04/01/2019 01:58 PM
Final Approval Date: 04/11/2019